CHPTR_24_HIT_CONFIRMATION_YQ-YR
Chapter 24
Hit Confirmation
Transactions
(YQ/YR)
Last updated 30 May 2018
REVISIONS TO LEDS MANUAL CHAPTER 24, HIT CONFIRMATION TRANSACTIONS (YQ/YR)
Revision Date Section revised Subject revised
January 8, 2008 24.6.36 “RNA” was “REQ”
January 25, 2017 All Formatting updates
May 8, 2018 24.1 Removed references to additional telephonic confirmation.
24.5.14 Added Hit Handling information for Violent Persons records
May 30, 2018 All Corrected footer language.
Hit Confirmation (YQ/YR) 24-1 For assistance call 503 378-5565
REVISIONS TO LEDS MANUAL CHAPTER 24, HIT CONFIRMATION TRANSACTIONS (YQ/YR) ... 1
24.0 YQ-YR TRANSACTIONS ........................................................................................................... 4
24.1 GENERAL HIT HANDLING POLICIES ...................................................................................... 4
24.2 HIT CONFIRMATION INQUIRY (YQ) (YR) ................................................................................ 5
24.3 YQ - FORMAT ............................................................................................................................ 6
24.3.1 YQ MANDATORY OPTIONS ............................................................................................. 6
24.3.1.1 YQ EXAMPLE .............................................................................................................. 8
24.4 YR FORMAT .............................................................................................................................. 9
24.4.1 YR MANDATORY OPTIONS ............................................................................................. 9
24.4.2 YR EXAMPLE .................................................................................................................. 11
24.5 HIT HANDLING PROCEDURES .............................................................................................. 12
24.5.1 FOR CORRECTIONS OFFENDER RECORDS ............................................................... 12
24.5.2 CORRECTIONS OFFENDER HIT NOTIFICATION PROCEDURES ............................... 12
24.5.3 CORRECTIONS OFFENDER HIT NOTIFICATION ENTRY ............................................ 13
24.5.3.1 CORRECTIONS OFFENDER HIT NOTIFICATION ENTRY EXAMPLE: ................... 13
24.5.4 FOR CONCEALED HANDGUN LICENSES..................................................................... 14
24.5.5 FOR PSYCHIATRIC SECURITY REVIEW BOARD (PSRB) ORDERS ........................... 14
24.5.6 FOR SUPERVISED PRE-TRIAL RELEASE RECORDS.................................................. 14
24.5.7 FOR PRE-TRIAL RELEASE NO-CONTACT ORDERS ................................................... 14
24.5.8 FOR ATF VIOLENT FELON FILE RECORDS ................................................................. 14
24.5.9 FOR ARMED CAREER CRIMINAL RECORDS ............................................................... 14
24.5.10 FOR US SECRET SERVICE PROTECTIVE FILE RECORDS ........................................ 14
24.5.11 FOR UNIDENTIFIED PERSON RECORDS..................................................................... 15
24.5.12 FOR BODY PARTS ......................................................................................................... 15
24.5.13 FOR PROTECTION ORDER RECORDS ........................................................................ 15
24.5.14 FOR VIOLENT PERSONS RECORDS ............................................................................ 15
24.6 MFC DIRECTORY ................................................................................................................... 16
24.6.1 BHN BOAT HULL SERIAL NUMBER - 20 ....................................................................... 16
24.6.2 BMA BOAT MANUFACTURERS NAME (MAKE) - 24 ..................................................... 16
24.6.3 BPS OFFICER NUMBER - 5 ........................................................................................... 16
24.6.4 BRA BRAND NAME – 4 .................................................................................................. 16
24.6.5 CAG CONFIRMING AGENCY - 30.................................................................................. 18
24.6.6 CAL CALIBER - 4 ............................................................................................................ 18
24.6.7 CAT CATEGORY – 2 ...................................................................................................... 18
24.6.8 CON CONFIRMATION STATUS - 1 ................................................................................ 19
24.6.9 CNA CONFIRMING PERSON - 30 .................................................................................. 19
24.6.10 CTI COURT ORI – 9 ........................................................................................................ 19
24.6.11 CTO COURT ORDER NUMBER – 20 ............................................................................. 19
24.6.12 DEN DENOMINATION - 9 ............................................................................................... 19
24.6.13 DOB DATE OF BIRTH – 8 ............................................................................................... 20
24.6.14 EXT EXTENSION - 4 ....................................................................................................... 21
24.6.15 FAX FAX NUMBER - 10 .................................................................................................. 21
24.6.16 HRS HOURS 3 ................................................................................................................ 21
24.6.17 LIC LICENSE PLATE NUMBER – 10 .............................................................................. 21
24.6.18 LIS LICENSE PLATE STATE – 2 .................................................................................... 21
24.6.19 LIT LICENSE PLATE TYPE – 2 ...................................................................................... 22
24.6.20 LIY LICENSE PLATE YEAR – 4 ...................................................................................... 22
24.6.21 LNU LEDS NUMBER – 10 ............................................................................................... 22
Hit Confirmation (YQ/YR) 24-2 For assistance call 503 378-5565
24.6.22 MAK MAKE - 23 .............................................................................................................. 22
24.6.23 MIS MISCELLANEOUS – 500 ......................................................................................... 23
24.6.24 MKE MESSAGE KEY – 4 ................................................................................................ 23
24.6.25 MNE MNEMONIC .-.3 ...................................................................................................... 23
24.6.26 MOD MODEL - 9 ............................................................................................................. 24
24.6.27 NAM NAME – 30 ............................................................................................................. 25
24.6.28 NIC NCIC NUMBER – 10 ................................................................................................ 26
24.6.29 OCA ORIGINATING CASE NUMBER – 20 ..................................................................... 26
24.6.30 ORI DESTINATION AGENCY IDENTIFIER – 9 .............................................................. 26
24.6.31 PHO PHONE NUMBER - 10 ........................................................................................... 27
24.6.32 PRI PRIORITY 1 .............................................................................................................. 27
24.6.33 RAG NAME OF AGENCY MAKING REQUEST - 30 ....................................................... 27
24.6.34 REG REGISTRATION NUMBER - 8 ............................................................................... 27
24.6.35 REM REMARKS 500 ....................................................................................................... 27
24.6.36 RNA REQUESTOR NAME – 30 ...................................................................................... 27
24.6.37 RNO REQUEST NUMBER 1 ........................................................................................... 28
24.6.38 RTY REQUEST TYPE 2 .................................................................................................. 28
24.6.39 SER SERIAL NUMBER - 20 ............................................................................................ 28
24.6.40 TYP TYPE - 2 .................................................................................................................. 30
24.6.41 VIN VEHICLE IDENTIFICATION NUMBER – 20 ............................................................ 30
24.6.42 VMA VEHICLE MAKE - 24 .............................................................................................. 31
24.6.43 WNO WARRANT NUMBER – 20 .................................................................................... 31
Hit Confirmation (YQ/YR) 24-3 For assistance call 503 378-5565
24.0 YQ-YR TRANSACTIONS
Hit Confirmation Transactions (Hit Confirmation Request, YQ, and Hit Confirmation Response, YR)
are NLETS transactions used to confirm the validity of records in compliance with NCIC policies.
The NLETS User Guide section regarding Hit Confirmation Transactions can be found here:
http://wiki.nlets.org/index.php/Section_16:_Hit_Confirmation_Transactions
24.1 GENERAL HIT HANDLING POLICIES
Prior to taking any action on a record listed in the system, the investigating agency MUST,
for liability reasons, confirm the validity of such record with the entering agency.
LEDS AND NCIC provide information to law enforcement and criminal justice agencies to be used
in conjunction with other facts known by the person(s) making the decision. This information is to
be used only as a tool. It is not a substitute for professional judgment. Decisions regarding arrest
or other enforcement action must be made using ALL available information.
When an agency receives a hit, and an individual is being detained, or piece of property seized,
confirmation with the entering agency is necessary to ensure the validity of the record
prior to taking action. The entering agency, or secondary agency acting on their behalf,
must be available 24-hours a day, 7 days a week for confirmation.
The entering agency has a duty to promptly respond with the confirmation information and other
pertinent details.
The circumstances surrounding the potential arrest and/or seizure of property, based upon
records in LEDS or NCIC, will dictate the type of hit confirmation request a user should send. The
two classifications are listed below.
1) Urgent Within 10 minutes. In those instances where the hit is the only basis for
detaining a suspect or property, or the nature of a case requires urgent confirmation of a
hit, the highest level of priority is specified.
2) Routine Within 1 hour. Generally this will be used when the person or property is
being held on local charges or when an urgent confirmation is not required.
The agency receiving the hit confirmation request must either confirm the record or
provide a time when the record will be confirmed. The decision for establishing priorities
is ALWAYS made by the agency requesting confirmation and is a required field for all hit
confirmation messages.
Shared Responsibility
Although a hit confirmation request relies primarily on the cooperation of the entering agency, the
agency making the request MUST provide as much information in the proper format to assure an
efficient exchange of information. This includes using the priority designation appropriately.
Although it may seem easier to make everything a high priority, it defeats the purpose of this
priority scheme. Agencies MUST use the lower priority when an immediate response is not
necessary.
Hit Confirmation (YQ/YR) 24-4 For assistance call 503 378-5565
The person actually receiving the hit by teletype should remove the “hard copy” and place his or
her name and agency case number on the face of the message as documentation of the event.
It may be necessary for the person receiving the hit to testify in court as to the course of events
resulting from the inquiry and to produce the “hard copy” identifying it as the actual message
received.
The NCIC Advisory Policy Board has adopted procedures for hit confirmation. State systems and
users are required to comply with these procedures, as described below.
1) Upon receipt of a hit confirmation request, the originating agency (ORI) of the record
must, within the time indicated in the request, furnish a substantive response, i.e., a
positive or negative confirmation or notice of the specific amount of time necessary to
confirm or reject.
2) A requesting agency not receiving a substantive response within the required amount of
time should generate a second request.
3) If the agency generating the second request again fails to receive a substantive
response within the specified time, the agency should then generate a message to
LEDS.
4) When a record originates from a state other than Oregon a message should be routed
to the Control Terminal Agency located in the state where the record originated. A copy
should also be sent to LEDS and the FBI NCIC at ORI/DCFBIWA00. No action will be
taken by FBI NCIC unless the two control terminal agencies cannot resolve the matter.
(LEDS is the NCIC State Control Terminal Agency in Oregon. The LEDS Director is the
NCIC State Control Terminal Officer). Refer to Section 1.10 for a list of State Control
Terminal ORI’s.
The State CJIS Systems Officer, or his designee, will institute appropriate action to ensure
proper response to, and compliance with, system standards. This may include cancellation of
records in both LEDS and NCIC.
NCIC policy requires YQ / YR transactions be used for
ALL hit confirmation requests and responses.
24.2 HIT CONFIRMATION INQUIRY (YQ) (YR)
The following HIT CONFIRMATION REQUEST and HIT CONFIRMATION RESPONSE
transactions formats have been adopted by NLETS and NCIC. You must use these formats and
message keys (YQ or YR) when requesting confirmation or responding to a hit confirmation
request. IT IS A VIOLATION OF NCIC POLICY TO USE AN ADMINISTRATIVE MESSAGE
(AM) FOR RECORD CONFIRMATION OR RESPONSE.
Hit Confirmation (YQ/YR) 24-5 For assistance call 503 378-5565
24.3 YQ - FORMAT
YQ RTY / RNO / PR I /
MKE • • • • • •
MNE (3) DEST ORI (9) RTY (2) RNO (1) PRI (1)
(2)
OCA / NIC/
• •
OCA (20) NIC (10)
ONE (1) OF THE MANDATORY OPTIONS MUST BE INSERTED HERE
RNA /
•
RNA (30)
RAG / P HO / EXT /
• • •
RAG (30) PHO (10) EXT (4)
FAX / CTO /
• •
FAX (10) CTO (20)
WN O /
•
WNO (20)
REM /
REM (500)
Note:
Mandatory fields.
Optional fields, however, if a mandatory field is present past the optional field, the dot on either
side is mandatory regardless if the optional field is left blank.
Indicates dot required only if optional field(s) is/are used. The dot is required if the field is left
• •
blank but another field is entered after it.
24.3.1 YQ MANDATORY OPTIONS
Vehicle by License Number
L IC/ L IS/ L IY/ L IT /
• • • •
LIC (10) LIS (2) LIY (4) LIT (2)
OR
Vehicle by Vin Number
VIN/
• • •
VIN (20) VYR (4) VMA (4)
OR
Hit Confirmation (YQ/YR) 24-6 For assistance call 503 378-5565
Vehicle by License and Vin
L IC/ L IS/ L IY/ L IT /
• • • •
LIC (10) LIS (2) LIY (4) LIT (2)
VIN/
• • •
VIN (20) VYR (4) VMA (4)
OR
Persons
NAM / DOB / SEX /
• • •
NAM (30) DOB (8) SEX (1)
WN O / CT I /
• •
WNO (20) CTI (9)
OR
Guns
SER / CA L /
• •
SER (20) CAL (4)
MA K / MO D /
• •
MAK (23) MOD (20)
OR
Parts
SER / BRA / CA T /
• • •
SER (20) BRA (4) CAT (2)
OR
Article
TYP / SER / BRA /
• • •
TYP (7) SER (20) BRA (6)
OR
Boat Registration
REG /
•
REG (8)
Hit Confirmation (YQ/YR) 24-7 For assistance call 503 378-5565
OR
Boat Hull Number
BHN /
•
BHN (18)
OR
Security
TYP / SER / DEN /
• • •
TYP (2) SER (20) DEN (9)
24.3.1.1 YQ EXAMPLE
YQ.LED4.LED.RTY/WP.RNO/1.PRI/U.OCA/YY-TEST12.NIC/W990664413.NAM/EW,LEDS
TEST.DOB/09091969.SEX/M.WNO/TEST12.RNA/OFC SMITH.RAG/LEDS CO
SO.PHO/5033785565.REM/LEDS TEST, SUBJECT IN CUSTODY PLEASE CONFIRM
Acknowledgment that message was sent:
EQO01200000. Jun 23, 2006 16:21:26
0120 LED4 OR024015Y 20060623 16:18:12 (2TQO)
LEDS CENTER
MESSAGE ACKNOWLEDGEMENT - YQ
RESPONSE
UQO00000000. Jun 23, 2006 16:22:15
0000 LED OR024015Y 20060623 16:19:01 (LED1)
LEDS OP CENTER
(LED4)
UQ100000000. Jun 23, 2006 16:21:26
0120 LED4 OR024015Y 20060623 16:18:12 (LED4)
LEDS CENTER
(LED9)
**** HIT CONFIRMATION REQUEST NOTICE: 1 ****
**** RESPONSE PRIORITY (URGENT) - RESPOND WITHIN 10 MINUTES ****
RTY/ WP. RNO/ 1. PRI/ U.
OCA/ YY-TEST12. NIC/ W990664413.
NAM/ EW,LEDS TEST. DOB/ 09091969. SEX/ M.
WNO/ TEST12.
REQ BY: OFC SMITH.
AGENCY: LEDS CO SO.
PHONE: 5033785565.
REMARKS: LEDS TEST, SUBJECT IN CUSTODY PLEASE CONFIRM
Hit Confirmation (YQ/YR) 24-8 For assistance call 503 378-5565
24.4 YR FORMAT
YR RTY / CON / HRS /
MKE • • • • • •
MNE (3) DEST ORI (9) RTY (2) CON (1) HRS (3)
(2)
OCA / NIC/
• •
OCA (20) NIC (10)
ONE (1) OF THE MANDATORY OPTIONS MUST BE INSERTED HERE
CNA /
•
CNA (30)
CAG / P HO / EXT /
• • •
CAG (30) PHO (10) EXT (4)
FAX / CTO /
• •
FAX (10) CTO (20)
WN O /
•
WNO (20)
REM /
REM (500)
Note:
Mandatory fields.
May be one or both LIC or VIN.
Optional fields, however, the DOT on either side is mandatory regardless if the field is used or
left blank.
24.4.1 YR MANDATORY OPTIONS
Vehicle by License Number
L IC/ L IS/ L IY/ L IT /
• • • •
LIC (10) LIS (2) LIY (4) LIT (2)
OR
Vehicle by Vin Number
VIN/ VYR / V MA /
• • •
VIN (20) VYR (4) VMA (4)
OR
Hit Confirmation (YQ/YR) 24-9 For assistance call 503 378-5565
Persons
NAM / DOB / SEX /
• • •
NAM (30) DOB (8) SEX (1)
OR
Guns
SER / CA L /
• •
SER (20) CAL (4)
MA K / MO D /
• •
MAK (23) MOD (20)
OR
Parts
SER / BRA / CA T /
• • •
SER (20) BRA (4) CAT (2)
OR
Article
TYP / SER / BRA /
• • •
TYP (7) SER (20) BRA (6)
OR
Boat Registration
REG /
•
REG (8)
OR
Boat Hull Number
BHN /
•
BHN (18)
OR
Security
TYP / SER / DEN /
• • •
TYP (2) SER (20) DEN (9)
Hit Confirmation (YQ/YR) 24-10 For assistance call 503 378-5565
24.4.2 YR EXAMPLE
YR.LTP.LED.RTY/WP.CON/Y.OCA/YY-TEST12.NIC/W990664413.LNU/W064256504.NAM/EW,LEDS
TEST.DOB/09091969.SEX/M.CNA/OFC LEDS.CAG/LEDSTEST PD.PHO/5033783055..LEDS TEST,
CONFIRMING OUR AGENCY HOLDS VALID WARRANT, WARRANT STATES NO BAIL/NO RECOG
Acknowledgment that message was sent:
EQO01220000. Jun 23, 2006 16:37:44
0122 LED4 OR0370100 20060623 16:34:27 (2TQO)
LEDS CENTER
MESSAGE ACKNOWLEDGMENT - YR
RESPONSE
UQ100000000. Jun 23, 2006 16:37:45
0122 LTP OR0370100 20060623 16:34:27 (LED4)
LEDS CENTER
(LED9)
**** HIT CONFIRMATION RESPONSE ****
RTY/ WP. CON/ Y.
OCA/ YY-TEST12. NIC/ W990664413.
OR-LNU/ W064256504.
NAM/ EW,LEDS TEST. DOB/ 09091969. SEX/ M.
CONFIRM: OFC LEDS.
AGENCY: LEDSTEST PD.
PHONE: 5033783055.
.LEDS TEST, CONFIRMING OUR AGENCY HOLDS VALID WARRANT, WARRANT STATES NO
BAIL/NO RECOG
Hit Confirmation (YQ/YR) 24-11 For assistance call 503 378-5565
24.5 HIT HANDLING PROCEDURES
24.5.1 FOR CORRECTIONS OFFENDER RECORDS
An agency receiving a corrections offender record must notify the
supervising agency via the LEDS “CCC” FORMAT advising the
circumstances of the contact.
24.5.2 CORRECTIONS OFFENDER HIT NOTIFICATION PROCEDURES
1) Automated Notification:
When a complete (not a “multiple record response”) corrections offender record is returned to an
inquiring agency the LEDS computer automatically sends a message to the supervising
corrections agency, notifying them of the inquiry.
2) If enforcement action is taken against a corrections offender, the supervising
agency must be notified, via the CCC format, of the action taken.
LEDS provides a Corrections Client Contact (CCC) notification message format which is
suggested as the most efficient way to provide notification to the supervising corrections agency.
Use of the “CCC” format provides the supervising agency and the inquiring agency with a copy of
the corrections offender record and a record of the notification sent to the supervising corrections
agency. The CCC format also provides the inquiring officer’s name from the Department of Public
Safety Standards and Training records provided the officer’s “DPSST” number is included in the
message.
If a CCC message is not adequate to transmit all of the necessary information to the supervising
corrections agency, an administrative message can be sent
Telephone contact with a supervising officer is NOT necessary
unless there is a question about detaining the subject or other such
issue.
Hit Confirmation (YQ/YR) 24-12 For assistance call 503 378-5565
24.5.3 CORRECTIONS OFFENDER HIT NOTIFICATION ENTRY
C C C W0 6 2 2 4 4 4 2 8 LTS 12345
MKE • • MNEMONIC • BPSST # •
LNU (10)
(3) (3) (6)
PH 378 - 5565 , C I T ED F OR O P E N CON T A I N E R
MISCELLANEOUS (120)
MISCELLANEOUS CONT. (120)
Note:
All Fields Mandatory.
24.5.3.1 CORRECTIONS OFFENDER HIT NOTIFICATION ENTRY EXAMPLE:
Sent from the LEDSTEST CO. S.O. (LTS) based on an EPR hit by a LEDSTEST deputy with
DPSST #12345.
CCC.W062244428.LTS.12345.PH 378-5565, CITED FOR OPEN CONTAINER
RESPONSE EXAMPLE:
Albany corrections receives the flowing in response to the above “CCC” transaction:
4078 LTS OR037000 YYYY/MM/DD 0724 43PY
CORR. DEPT. ALBANY
TO: CORR DEPT ALBANY
**CORRECTIONS OFFENDER CONTACT**
BPSST/12345 - GOOD,DEPUTY IDO
PH 123-4567 CITED FOR OPEN CONTAINER
EPR OR022015G NAM/BARNES,RAY LEE .M.W. .091929
HGT/600 WGT/120 EYE/BRO HAI/BLK SKN/FAR
OCA/YY-1234 SMT/TAT UR ARM
FBI/12345 SID/9999996 SOC/544409498
MNU/AS-18759199 OLN/7765184.OR.YY
LIC/XXX123.OR.YY.PC VIN/FZ4YR549053.67.FORD.GAL.4T.
SIL/MAR OFF/7299 OFN/VIOL MORAL DECENCY RTP/FPA
DOE/011491 MIS/PAROLE OFF-JOHN DOE, 999-7777
LNU/W062244428
FROM: LEDSTEST COUNTY SHERIFF’S OFFICE
Hit Confirmation (YQ/YR) 24-13 For assistance call 503 378-5565
24.5.4 FOR CONCEALED HANDGUN LICENSES
If no criminal action is being initiated, no further action is necessary/authorized. However,
pursuant to ORS 166.293 (4) the concealed handgun permit should be seized when the permit
holder is being arrested or cited for a crime can or would otherwise disqualify the person from
being issued a concealed handgun license; such crimes are identified in ORS 166.291. Seized
licenses must be returned to the issuing sheriff’s office.
24.5.5 FOR PSYCHIATRIC SECURITY REVIEW BOARD (PSRB) ORDERS
An arrest must not be based solely on a record contained in LEDS and / or NCIC. The agency
receiving a hit on a PSRB order must immediately confirm the record with the Psychiatric Security
Review Board by following the instructions in the miscellaneous field of the record and using the
YQ transaction.
24.5.6 FOR SUPERVISED PRE-TRIAL RELEASE RECORDS
THIS IS NOT AN ARREST WARRANT. Once it is verified the person contacted or arrested is the
subject listed as being on supervised pre-trial release, the contacting or arresting agency must
send an administrative message to the mnemonic listed in the record advising of the date, time,
location, circumstances of contact, action taken, and the name and agency of the contacting
officer.
24.5.7 FOR PRE-TRIAL RELEASE NO-CONTACT ORDERS
THIS IS NOT AN ARREST WARRANT. Once it is verified the person contacted or arrested is the
subject listed as having a pre-trail no-contact order, AND probable cause exists to believe the
subject violated such order, the contacting or arresting agency must confirm the validity of the no
contact order using the YQ Transaction.
24.5.8 FOR ATF VIOLENT FELON FILE RECORDS
THIS IS NOT AN ARREST WARRANT. No arrest or detention can be made based on an ATF
Violent Felon File Hit.
The agency receiving the hit should contact the ATF at the phone number shown in the record to
determine what, if any, action is to be taken.
If the hit includes vehicle or license plate data, the Vehicle File should be queried to ascertain if
the vehicle or license plate is stolen.
Further follow-up action on the part of the agency receiving the hit will be determined by the
circumstances at the time.
24.5.9 FOR ARMED CAREER CRIMINAL RECORDS
THIS IS NOT AN ARREST WARRANT. Once it is verified that the person contacted or arrested is
the subjected listed as a potential Armed Career Criminal, the contacting or arresting agency must
notify the ATF, per the instructions at the bottom of the response.
24.5.10 FOR US SECRET SERVICE PROTECTIVE FILE RECORDS
THIS IS NOT AN ARREST WARRANT. No arrest or detention can be made based on a US
Secret Service Protective record entry.
The agency receiving the hit must contact the secret service at the phone number shown in the
record and must establish an official record of the circumstances for future reference.
Hit Confirmation (YQ/YR) 24-14 For assistance call 503 378-5565
If the hit includes vehicle or license plate data, the Vehicle File should be queried to ascertain if
the vehicle or license plate is stolen.
Further follow-up action on the part of the agency receiving the hit will be determined by the
circumstances at the time.
24.5.11 FOR UNIDENTIFIED PERSON RECORDS
After obtaining all available identifying information and characteristics contact the agency that
entered the record, via administrative message or by telephone, and make arrangements for
further identification confirmation.
24.5.12 FOR BODY PARTS
If a BPS inquiry matches one or more unidentified persons records they should be examined
carefully. If a match appears possible, contact the agency that entered the unidentified person
record for confirmation.
24.5.13 FOR PROTECTION ORDER RECORDS
THIS IS NOT AN ARREST WARRANT. Once it is verified the person contacted or arrested is the
subject listed as having a protective order issued against them, AND probable cause exists to
believe the subject violated such order, the contacting or arresting agency must confirm the
validity of the no contact order using the YQ Transaction.
24.5.14 FOR VIOLENT PERSONS RECORDS
THIS IS NOT AN ARREST WARRANT. Violent Person record information is provided for officer
safety purposes. A positive “hit” on a Violent Person File record does not require additional
enforcement action.
Hit Confirmation (YQ/YR) 24-15 For assistance call 503 378-5565
24.6 MFC DIRECTORY
24.6.1 BHN BOAT HULL SERIAL NUMBER - 20
MANDATORY
• At least one of BHN, OAN, or REG is required
• OAN and BHN cannot be the same.
Letters and numbers permitted. Cannot be all zeros or all letters. Must be at least 12 characters if
BYR is 1985 or later and BMA isn't "MISC".
If BYR is 1985 or later, and BHN is 12 characters or longer the last two characters of BYR must
match characters 11-12 of BHN.
If BYR is 1972-1984, and characters 9-12 of BHN are numeric, the last two characters of BYR
must match characters 11-12 of BHN.
If BYR is 1972-1984 and character 9 of BHN is "M", the last two characters of BYR must match
characters 10-11 of BHN.
24.6.2 BMA BOAT MANUFACTURERS NAME (MAKE) - 24
MANDATORY
The first four characters must be from the Boat Data Codes chapter of the NCIC 2000 Code
Manual, or be "MISC". If the manufacturer is not listed in the NCIC 2000 Code Manual, is
unknown, or the boat hull number does not conform to the BHN rules above, use "MISC".
When "MISC" is used, enter the manufacturer name in characters 5-24 of BMA. If it doesn't fit,
enter "SEE MIS" starting in position 5 and put the manufacturer name in MIS. (If your system only
supports a four character BMA enter the manufacturer name in MIS for this case.)
If the manufacturer is unknown, use "MISC", enter "SEE MIS" starting in position 5, and describe
the boat and any information that may lead to the determination of the boat manufacturer in MIS.
See BHN for interaction with that field.
24.6.3 BPS OFFICER NUMBER - 5
MANDATORY
DPSST number of the officer making contact. If the BPSST number is unknown or unavailable,
two (2) periods must be placed between the mnemonic and the miscellaneous field.
24.6.4 BRA BRAND NAME – 4
OPTIONAL
1) Vehicle/Boat
Must be either a vehicle or boat make code from the NCIC 2000 Code Manual, or "PART",
"ENGN", "TRMN", "CERF", or "FARM" as described below.
If the part is from a vehicle, use a vehicle make code (VMA) from the Vehicle Data Codes chapter
of the NCIC 2000 Code Manual for BRA. If the part is from a boat, use a boat make code (BMA)
from Boat Data Codes chapter of the same manual for BRA.
If the vehicle or boat part manufacturer is not listed in the code manual, the generic code "PART"
may be used. If the item is an engine ("ENGN"), transmission ("TRMN"), certificate of title
Hit Confirmation (YQ/YR) 24-16 For assistance call 503 378-5565
("CERF"), or farm/garden equipment ("FARM"), also without a listed manufacturer, use the generic
codes for those items as described below. Always enter the manufacturer's complete name in MIS
when generic BRA codes are used.
When the generic code "PART" is used, CAT cannot be "CF", "CT", "EN", "OB", or "TN". The
manufacturer's complete name should be entered in MIS.
For a stolen engine, transmission, or VIN plate, use the make code for the vehicle or boat
manufacturer.
For a stolen engine or transmission not built by a listed manufacturer, use "ENGN" or "TRMN" and
enter the manufacturer's complete name in MIS.
For a stolen, issued, certificate of title or certificate of origin, use the make code for the vehicle
identified on the document.
For a stolen, blank, serial-numbered certificate of title or certificate of origin, use "CERF" and enter
the document serial number in SER.
For a stolen bucket, scoop, or plow (etc) from farm, garden, or construction equipment, use the
vehicle make code for the equipment manufacturer.
For stolen items from farm, garden, or construction equipment not built by a listed manufacturer,
use "FARM" and enter the manufacturer's complete name in MIS.
2) Property/Articles
Brand name code for article. Letters, numbers, hyphen, and spaces permitted.
If possible use a brand name code from the NCIC 2000 Code Manual.
For driver licenses, use the two-letter NCIC state or country code for the issuing state or country.
For Social Security Cards use "USGOV". Both of these items, along with the victim information
should be entered into the Identity Theft Files.
If BRA is "DELL" and TYP is "DCOMPUT" or "DLAPTOP" then an all-letter SER is permitted.
If an applicable brand name code is not listed in the NCIC 2000 Code Manual, a custom brand
name code should be created in the following manner:
• BRA must be two characters or longer; BRA cannot be all blanks; BRA must not consist
solely of "X", "Y", "Z", or "L" characters; BRA must not consist of "UNK", "UNKN",
"UNKNOWN", or "NONE".
• The words "AND", "COMPANY", "CORPORATION", "INCORPORATED", "LIMITED", and
the ampersand ("&") are not considered part of the actual brand name.
• If the brand name consists of:
o A single word: Use the first six letters of the name.
o Two words: Use the first letter of the first word, followed by a space, then the first
four letters of the second word.
o Three words: Use the first letter of the first word, followed by a space, then the first
letter of the second word, followed by a space, then the first two letters of the last
word.
o An initial and one word: Use the initial, followed by a space, then the first four letters
of the word.
Hit Confirmation (YQ/YR) 24-17 For assistance call 503 378-5565
o Two initials and one word: Use the first initial, followed by a space, then the second
initial, followed by a space, then the word.
o Initials: Use the initials omitting spaces and periods.
• BRA for livestock must contain the breed of the animal. The above coding instructions
apply.
• When property does not have a brand name or if the brand name is unknown, "NO BRA"
must be entered in the BRA field. A complete description of the article should be entered in
the MIS field if the brand name code is "NO BRA".
• If the stolen property is issued by a government or military agency, the BRA Field should
identify that agency, e.g., USMC, USARMY, USNAVY, USAF, USCG, FBI, TSA, DHS, etc.
This applies to items such as badges and credentials.
• If the entry is for a toxic, hazardous material, BRA must contain the name of the material's
manufacturer. The above coding instructions apply.
24.6.5 CAG CONFIRMING AGENCY - 30
MANDATORY
Name of the Agency confirming the record
24.6.6 CAL CALIBER - 4
MANDATORY
Use caliber as stamped on weapon. Only numbers permitted.
See the Gun Data Codes chapter of the NCIC 2000 Code Manual for more information about
CAL.
24.6.7 CAT CATEGORY – 2
MANDATORY
Must be a code from the NCIC 2000 Code Manual.
If the part is from a vehicle, use a category code (CAT) from the Vehicle Data Codes chapter of
the NCIC 2000 Code Manual. If the part is from a boat, use a category code (CAT) from the Boat
Data Codes chapter of the same manual.
When the generic BRA code "PART" is used, CAT cannot be "CF", "CT", "EN", "OB", or "TN".
If CAT is "OB", then SER, EPD, and VYR are required. If the EPD field is used, CAT must be "EN"
or "OB".
If no other CAT code is applicable, the generic CAT codes for unlisted parts or components are:
"AG" Automotive
"AC" Aircraft
"CE" Construction equipment
"FE" Farm and garden equipment
Hit Confirmation (YQ/YR) 24-18 For assistance call 503 378-5565
24.6.8 CON CONFIRMATION STATUS - 1
NLETS will translate the confirmation status field (“CON/”).
Y Yes
N No
P In process of being confirmed
E Valid but awaiting a decision on extradition
24.6.9 CNA CONFIRMING PERSON - 30
Name of the person confirming the record
24.6.10 CTI COURT ORI – 9
MANDATORY
Originating Agency Identifier of Court issuing warrant or restraining order.
24.6.11 CTO COURT ORDER NUMBER – 20
OPTIONAL
Document number of court issued warrant or restraining order.
24.6.12 DEN DENOMINATION - 9
MANDATORY
Enter in the denomination field the amount of money represented by bonds, debentures, currency,
travelers checks, money orders, notes and other securities as indicated thereon. An amount which
does not include a fraction of a dollar should be entered omitting the cents position, e.g., a money
order for $37.00 would be entered as 37. When the amount includes a fraction of a dollar, a
hyphen should be used in place of a period (decimal): e.g., a money order for 35.75 would be
entered as 35-75.
Denominations of money orders, stolen, embezzled or missing before being issued by the
appropriate authority and before value amounts were indicated thereon should be entered as
“BLANK”. This indicates that the amount to be paid was not stated on the money order.
Enter the number of shares represented by stock certificates. These securities do not state an
amount to be paid which would be used to denote denomination. (Do not enter par value of stock
in the denomination field.) If the number of shares represented by a stock certificate are not set
out because the certificate was stolen before being properly executed, the word “BLANK” should
be entered in the denomination field.
When entering warrants and rights, enter the number of new securities which the document
entitles the owner to purchase. This will be clearly stated on the document. When the number
includes a fraction represented with a numerator and denominator, a hyphen should be used to
represent the slash (/), e.g., 4 3/8 would be shown as 4 3-8. When the number includes a fraction
represented as a decimal, a hyphen should be used in place of the decimal point, e.g., 4.75 would
be entered as 4-75.
Warehouse receipts do not represent a value and may be issued for numerous warehouse items.
In each instance include in the Denomination Field only the alpha characters “WR”.
Hit Confirmation (YQ/YR) 24-19 For assistance call 503 378-5565
Do not use commas, periods, decimal points or dollar signs in the denomination field.
Denomination should always be entered in numerical form except where entry of the word
“BLANK” or the alpha characters “WR” are appropriate.
The following are examples of entries in the denomination field:
$1,000 Bond 1000
100 Shares Stock Certificate 100
$5 Federal Reserve Note 5
$37.50 Money Order 37-50
Warehouse Receipt WR
Warrant Representing Right to Purchase Four Shares of Stock 4
If type (TYP) is Bank of Canada (BC), DEN must be 1, 2, 5, 10, 20, 50, 100, 500, or 1000.
If TYP is Treasury Bill (BL), DEN must be 1000, 5000, 10000, over 10000 in multiples of 5000 up
to 1000000.
If TYP is Federal Reserve Bank Note (FB), DEN must be 1, 2, 5, 10, 20, 50, or 100.
If TYP is Federal Reserve Note (FR), DEN must be 1, 2, 5, 10, 20, 50, 100, 500, 1000, 5000, or
10000.
If TYP is FR, and the Security Date (SDT) is 1969 and greater, the DEN cannot be 500, 1000,
5000, or 10000.
If TYP is FR and the SDT is 1976, DEN must be 2.
If TYP is Gold Certificate (GC), DEN must be 10, 20, 50, 100, 500, 1000, 5000, 10000, or 100000.
If TYP is National Bank Note (NB), DEN must be 5, 10, 20, 50, or 100.
If TYP is U.S. Individual Retirement Bond (RB), DEN must be 50, 100, 500, or 1000.
If TYP is U.S. Savings Bond (SB), DEN must be 10, 25, 50, 75, 100, 200, 500, 1000, 5000, 10000,
or 100000.
If TYP is Silver Certificate (SC), DEN must be 1, 2, 5, 10, 20, 50, 100, 500, or 1000.
If TYP is U.S. Savings Note (SN), DEN must be 25, 50, 75, or 100.
If TYP is Treasury Bond (TB), DEN must be 500, 1000, 5000, 10000, 100000, or 1000000.
If TYP is Treasury Certificate of Indebtedness (TD), or Treasury Note (TN), DEN must be 1000,
5000, 10000, 100000, or 1000000.
If TYP is U.S. Note (UN), DEN must be 1, 2, 5, 10, 20, 50, 100, 500, 1000, 5000, or 10000.
When the RMI Field contains the value C (COUNTERFEIT), edits on DEN Field do not apply.
24.6.13 DOB DATE OF BIRTH – 8
MANDATORY
Date format, which is YYYYMMDD.
Hit Confirmation (YQ/YR) 24-20 For assistance call 503 378-5565
24.6.14 EXT EXTENSION - 4
OPTIONAL
Telephone Number extension of the person making request
24.6.15 FAX FAX NUMBER - 10
OPTIONAL
Fax number of person making request
24.6.16 HRS HOURS 3
CONDITIONAL
The hours field is required when the confirmation status field is either “E” or “P”
24.6.17 LIC LICENSE PLATE NUMBER – 10
OPTIONAL
Only letters and numbers permitted. Cannot be "UNK", "UNKN", or "UNKNOWN".
LIC, LIS, LIY, and LIT must be used together, as a set.
All hyphens, spaces, and symbols must be omitted. If a hyphen or symbol is a critical component
of the plate information concerning the location and design should be included in the MIS field.
Include the entire plate number in the MIS field, with a hyphen in place of the symbol as
necessary.
When one character appears over another, the top character must be entered first, immediately
followed by the bottom character. i.e. A/B as AB.
Partial license plate numbers must not be entered, unless the license plate is longer than 10
characters. In such cases, enter the last (rightmost) 10 characters in LIC field then place the entire
plate in the MIS field.
24.6.18 LIS LICENSE PLATE STATE – 2
CONDITIONAL
• Mandatory with LIC – used as set
• Otherwise must be blank
State of issue. Must be a state or country code from the State and Country Data Codes chapter of
the NCIC 2000 Code Manual, or "XX" if unknown.
For military and other U.S. Government vehicles, with plates displaying the inscription "U.S.
Government", the code "US" should be used.
Hit Confirmation (YQ/YR) 24-21 For assistance call 503 378-5565
24.6.19 LIT LICENSE PLATE TYPE – 2
OPTIONAL
• Mandatory with LIC – used as a set
• Otherwise must be blank
Must be a code from the Vehicle Data Codes chapter of the NCIC 2000 Code Manual.
Use "PC" for passenger cars, sport-utility vehicles, and pickup trucks. See the NCIC 2000 Code
Manual for all other codes.
24.6.20 LIY LICENSE PLATE YEAR – 4
OPTIONAL
• Mandatory with LIC – used as a set
• Otherwise must be blank
Must be a four-digit year (YYYY) or "NX". The highest year the vehicle registration is valid. Can be
up to six years in the future. Use "NX" for non-expiring plates.
24.6.21 LNU LEDS NUMBER – 10
AUTOMATIC
LEDS-assigned number used to identify records in LEDS. It is a letter followed by nine digits.
Wanted person record LNUs start with "W".
24.6.22 MAK MAKE - 23
MANDATORY
Characters 1-3 must be a valid MAK code from the Gun Data Codes chapter of the NCIC 2000
Code Manual.
The manufacturer name is also called the make of the weapon. It should be determined from the
frame or receiver of the weapon.
The MAK field should be used in the following manner:
1. If the weapon was originally issued by the United States military, including military surplus:
a. Use "USA" in positions 1-3 (the first three characters).
2. If the manufacturer is known:
a Use the appropriate manufacturer MAK code from the Gun Data Codes chapter of the
NCIC 2000 Code Manual.
3. Non-military United States Government weapons (FBI, TSA, etc) are not treated differently:
a. Use the appropriate manufacturer MAK code from the Gun Data Codes chapter of the
NCIC 2000 Code Manual.
4. If the manufacturer is known but not listed in the NCIC 2000 Code Manual:
a. Use "ZZZ" in positions 1-3 and the manufacturer name in positions 4-23.
5. If the manufacturer is unknown, the country of origin is the United States, and the weapon
was not issued by the US military:
a. Use "US" in positions 1-2 and "UNKN" in positions 4-7.
Hit Confirmation (YQ/YR) 24-22 For assistance call 503 378-5565
6. If the manufacturer is unknown and the country of origin is foreign:
a. Determine the code for the foreign country of origin from the State and Country Data
Codes chapter of the NCIC 2000 Code Manual. Use it in positions 1-2 and "UNKN" in
positions 4-7.
7. If the manufacturer is unknown and the country of origin is unknown:
A weapon with a serial number or owner applied number may be entered using "ZZZ" in
positions 1-3, without a manufacturer name in positions 4-23, if:
It is connected to a major criminal investigation, or
It has distinct point(s) of identification, which must be specified in the MIS field.
If the message does not have a serial number it will not be NCIC Qualified.
24.6.23 MIS MISCELLANEOUS – 500
MANDATORY
At minimum, agencies must enter a telephone number at which they may be reached 24-hours a
day for confirmation purposes.
All characters except period, slash, single quote and double quote permitted. Use to further
describe the wanted person.
24.6.24 MKE MESSAGE KEY – 4
MANDATORY
24.6.25 MNE MNEMONIC .-.3
Three letter code of the agency for which the officer works. For example, if this message was
sent by the Bureau of Emergency Communication Center (an independent 911 center serving
multiple agencies) for a Gresham police officer, the three letter code of GSP would be used.
Hit Confirmation (YQ/YR) 24-23 For assistance call 503 378-5565
24.6.26 MOD MODEL - 9
OPTIONAL
Model number or model name of article. Letters, numbers, and spaces permitted.
The MOD field should be used in the following manner:
1) If the model number:
a. Exceeds nine characters: Use only the last nine characters, with the complete model
number shown in the MIS field. For model number 12345678987, enter 345678987 in
MOD and 12345678987 in MIS.
b. Is a single word: Use the first nine letters of the word.
c. Consists of two words: Use the first letter of the first word, followed by a space, then first
seven letters of the second word.
d. Consists of three words: Use the first letter of the first word, followed by a space, then
the first letter of the second word, followed by a space, then the first five letters of the
third word.
e. Consists of an initial and one word: Use the first initial, followed by a space, then the
first seven letters of the word.
f. Consists of two initials and one word: Use the first initial, followed by a space, then the
second initial, followed by a space, then the first five letters of the word.
2) If none of the preceding instructions apply because there is no model name or number, the
composition, design, size, style, type, or use should be entered. For example:
a. Lady’s wristwatch TYP/PWATCH with MOD/L WRISTWA
b. 19-inch TV TYP/RTELEVI with MOD/19 INCH
c. Paper shredder TYP/ESHREDD with MOD/PAPER
d. Carpet shredder TYP/ESHREDD with MOD/CARPET
3) The MOD field in an entry for livestock should contain the gender and age indicated by words
such as bull, calf, steer, boar, sow, hog, mare, gelding, stallion, etc.
4) The MOD field in an entry for a state auto inspection sticker or a license plate renewal tab
should contain the month and last two digits of the year of expiration.
5) If the entry is for a toxic, hazardous chemical, the MOD field should convey the chemical's
physical properties with words such as LIQUID, GAS, POWDER, CRYSTAL, SOLID, etc.
Hit Confirmation (YQ/YR) 24-24 For assistance call 503 378-5565
24.6.27 NAM NAME – 30
MANDATORY
Name of wanted person. Letters, hyphens, a comma, and spaces permitted. Use "LAST, FIRST
MIDDLE OTHER" format.
Multiple last names, with or without spaces in between, are combined into the entered last name.
Apostrophes are not entered. For last names conjugated by the letter "y", replace the "y" with a
hyphen and join the names together. A single comma is required after the last name.
Hyphens are permitted in the last name only; if a first or middle name is hyphenated, replace the
hyphen with a space. If that creates more names than permitted, remove the space so the two
formerly hyphenated names become one.
Things to know about NAM:
Up to three hyphens are permitted in the last name.
No hyphens are permitted in the first, middle, or other names.
NAM must be at least five characters in length.
Titles and other designations occuring before the first name are not permitted (Ms., Dr., etc).
Name format:
LAST, FIRST MIDDLE OTHER
Examples:
Subject has an other name:
Mr. Reginald Charles Hogworthy III
HOGWORTHY, REGINALD CHARLES III
The subject's last name is hyphenated or the letter y conjugates last names:
Natalie Spencer-Windsor
SPENCER-WINDSOR, NATALIE
Jennifer M. Gomez y Garcia
GOMEZ-GARCIA, JENNIFER M
John Franklin al-Muhammad y Jones Jr.
AL-MUHAMMAD-JONES, JOHN FRANKLIN JR
Dr. Jeffrey Jay van de Muhammad Al-Akbariah
VANDEMUHAMMADAL-AKBARIAH, JEFFREY JAY
The last name is a compound name without a hyphen or the letter y:
James F. FitzMaurice III
FITZMAURICE, JAMES F III
Mrs. Alice Fay McDonahue
MCDONAHUE, ALICE FAY
Jean Pierre Michael d'Lessandro
DLESSANDRO, JEAN PIERRE MICHAEL
Hit Confirmation (YQ/YR) 24-25 For assistance call 503 378-5565
Mr. Anthony Mark Van de Swelte
VANDESWELTE, ANTHONY MARK
Ms. Christina Michelle Jones O'Connor
JONESOCONNOR, CHRISTINA MICHELLE
The first name is compound:
Billy Jack Harry Coe
COE, BILLY JACK HARRY
Velda-Mae Cook
COOK, VELDA MAE
Mary-Jo Ashley Heather McMahan
MCMAHAN, MARYJO ASHLEY HEATHER
Joanne Hurt
HURT, JOANNE
Jo Ann Okilahoe
OKILAHOE, JO ANN
The first or middle name is an initial:
Mr. T. S. Elliot
ELLIOT, T S
Dr. Thornton M. Cogswell
COGSWELL, THORNTON M
24.6.28 NIC NCIC NUMBER – 10
AUTOMATIC
NCIC-assigned number used to identify records in NCIC. It is a letter followed by nine digits.
Wanted person record NICs start with "W".
24.6.29 OCA ORIGINATING CASE NUMBER – 20
MANDATORY
Case number assigned by entering agency. Letters, digits, hyphens, and spaces permitted. Must
be longer than one character. Cannot be all spaces, all zeros, or "NONE". The first seven
characters cannot match the first seven characters of ORI.
24.6.30 ORI DESTINATION AGENCY IDENTIFIER – 9
MANDATORY
Code for agency submitting message, or for agency on whose behalf message is submitted. It is
the agency of record for messages. Must be an active ORI. The first seven characters cannot
match the first seven characters of OCA.
Hit Confirmation (YQ/YR) 24-26 For assistance call 503 378-5565
24.6.31 PHO PHONE NUMBER - 10
OPTIONAL
Telephone number of the person making request
24.6.32 PRI PRIORITY 1
MANDATORY
• U Urgent
• R Routine
24.6.33 RAG NAME OF AGENCY MAKING REQUEST - 30
MANDATORY
24.6.34 REG REGISTRATION NUMBER - 8
CONDITIONAL
• Must be one of REG, BHN or OAN
• REG, RES and REY - used as a set
The state-provided boat registration number. Only letters and numbers permitted. All zeros or all
letters are not permitted. The first two letters must be a state code from the State and Country
Data Codes chapter of the NCIC 2000 Code Manual.
The boat registration number should be available for use from all boats except those stolen prior
to their registration.
If a Coast Guard Document Number is the only identifier, put it in REG in this fashion: if it is a six-
digit number put "D0" in front followed by the number. If it is a seven-digit number put "D" in front
followed by the number. In either case you end with an eight-character number starting with a "D"
and ending with seven digits. The put "US" in RES and "NX" in REY.
CGD and REG cannot have the same document number.
The Boat Registration Query by Registration Number message requires a specific field format for
REG. The format is described with that message.
24.6.35 REM REMARKS 500
OPTIONAL
Any pertinent remarks up to 500 characters
24.6.36 RNA REQUESTOR NAME – 30
MANDATORY
Name of person making the request. Letters, comma, spaces, hyphens and numbers permitted.
Hit Confirmation (YQ/YR) 24-27 For assistance call 503 378-5565
24.6.37 RNO REQUEST NUMBER 1
MANDATORY
1 First Request
2 Second Request
3 Third Request
24.6.38 RTY REQUEST TYPE 2
MANDATORY
SV Stolen / Felony vehicle
SP Stolen Part
SL Stolen License plate
SA Stolen Article
SB Stolen Boat
SG Stolen Gun
SS Stolen Security
WP Wanted Person
MP Missing Person
PO Protective Order
24.6.39 SER SERIAL NUMBER - 20
CONDITIONAL
SECURITY
• Mandatory to use either OAN or SER
• SER is required for a message to be NCIC Qualified.
• OAN and SER cannot be the same.
Serial number of weapon. Only letters and numbers permitted. Must be at least two characters in
length. Cannot be all zeros. At least one digit required.
The manufacturer's serial number from the weapon should be entered. If the weapon has multiple
numbers, enter the number from the frame or receiver in SER and all other numbers in MIS.
If the weapon does not have a serial number it may still be entered in LEDS if it has an owner
applied number, stock control number, national match number, or similar number along with other
identifying characteristics. Enter the available number in the OAN field and fully describe the
identifying characteristics in MIS.
If the weapon serial number exceeds 20 characters, enter the rightmost 20 in SER and the
complete serial number in MIS.
If the weapon is a Luger dating from World War II, enter any letter or prefix available that appears
with the weapon serial number. Enter the year of manufacture engraved over the serial number in
MIS. If there are script letters on the center toggle link on top of the gun, enter those in MIS as
well since they indicate the manufacturer's trademark.
Hit Confirmation (YQ/YR) 24-28 For assistance call 503 378-5565
ARTICLE
• At least one of OAN or SER must be used
• OAN must be blank for serialized article messages.
• OAN and SER cannot be the same.
Serial number of article. Only letters and numbers permitted. Must be at least two characters in
length. Cannot be all zeros. If BRA is "DELL" and TYP is "DCOMPUT" or "DLAPTOP" then an all-
letter SER is permitted otherwise at least one digit is required.
With consecutively serialized article messages two serial numbers (SER-SER) are used to specify
the low and high of the article serial number range.
• A hyphen separates two serial numbers, lower serial number on the left, higher on the
right.
• Minimum total length is five characters: two characters, a hyphen, and two more
characters.
• Maximum is two 20 character serial numbers separated by the hyphen for 41 total
characters.
• For serial numbers longer than 20 characters the rightmost 20 characters should be used.
• Letters and numbers permitted, cannot be all letters.
• Each serial number must have a non-zero digit.
• The two serial numbers must be the same length.
• Letters may be intermixed in both serial numbers, but they must be the same. That is, the
same letter must be in the same position in both serial numbers.
• The rightmost numeric values in the serial numbers must establish a consecutive
sequence. Letters are ignored for this check.
• The serial numbers cannot end with letter O.
• Only the rightmost three digits (at most) of the numeric sequence will be used.
• The difference between the numeric values used for the sequence must not be greater
than 100.
• All the numeric characters except for the rightmost three must be the same for the two
serial numbers.
SER-SER examples:
5387621-5387692 numbered sequence is 621-692
5382961-5382968 numbered sequence is 961-968
1235BD-1274BD numbered sequence is 235-274
AB67C53-AB67C68 numbered sequence is 53-68
AB6782C-AB6808C numbered sequence is 782-808
Hit Confirmation (YQ/YR) 24-29 For assistance call 503 378-5565
24.6.40 TYP TYPE - 2
MANDATORY
1) Type code for weapon.
The first character identifies the type of weapon and the second character describes the weapon.
The second character should always be used, and is required when the first is "P", "R", or "S",
which indicates pistol, rifle, or shotgun.
See the Gun Data Codes chapter of the NCIC 2000 Code Manual for all weapon type codes and
usage examples.
2) Type code for article. Only letters permitted.
If possible use a type code from the NCIC 2000 Code Manual. (Commonly used codes may be
found in the Code Manual Extract section) If none are applicable a custom type code should be
used.
An article type code consists of one alphabetic character (the category code) followed by four to
six alphabetic characters (the article name code) that describe the article. Together they make up
the article type (TYP) code. If the first character is other than "Y", the article name code must be
listed in the NCIC 2000 Code Manual.
When entering a toxic chemical or hazardous materials article record, the category code "T" must
be used as shown with the following article codes. Entry of these codes will cause the issuance of
the appropriate warning caveat in the NCIC hit response.
TBIOLOG Biological
TCORROS Corrosive
TEPAHAZ Environmental Protection Agency Hazardous Wastes
TEXPLOS Explosives
TFLALIQ Flammable Liquid
TFLASOL Flammable Solids
TGGASES Gas
TPOISON Poisonous Substances
TTORM Other Regulated Materials (Miscellaneous Dangerous Substances)
3) The hazmat fields (HMC, LOT, PLI, UNN) may only be used if TYP starts with "T", for toxic
materials.
24.6.41 VIN VEHICLE IDENTIFICATION NUMBER – 20
OPTIONAL
Only letters and numbers allowed.
VIN, VYR, VMA, VMO, VST, and VCO must be used together, as a set, and are called the "VIN
set".
Hit Confirmation (YQ/YR) 24-30 For assistance call 503 378-5565
24.6.42 VMA VEHICLE MAKE - 24
OPTIONAL
• MANDATORY with VIN – used as a set
• Otherwise must be left blank.
The VMA Field can be up to 24 characters.
The first four characters must be a valid code
If the VMA code is less than four characters and data are included in positions 5 through 24, positions
3 and/or 4 must be blank.
The remaining characters are free text and must contain the name of the manufacturer when
the VMA code is AERO, ATV, COEQ, CYL, FARM, SNOW, SPEC, TRLR, or TRUK.
24.6.43 WNO WARRANT NUMBER – 20
OPTIONAL
A court issued number. Letters, numbers and hyphens allowed. Hyphens are removed from the
WNO sent to NCIC.
Hit Confirmation (YQ/YR) 24-31 For assistance call 503 378-5565
Source: CHPTR_24_HIT_CONFIRMATION_YQ-YR.docx