CHPTR_16_UNDNTFD_PERSONS
Chapter 16
Unidentified
Person
File
Last update 31 October 2017
REVISIONS TO LEDS MANUAL CHAPTER 16, UNIDENTIFIED PERSONS FILE
Revision Date Section revised Subject revised
June 1, 2007 16.6 Accuracy
November 13, 2007 Corrections to “HGT” and “WGT” fields
November 27, 2007 16.3 & 16.18.28 Additional information regarding unidentified persons.
December 20, 2007 16.2.1.2 Corrected
March 12, 2008 16.5.3 30 days corrected to 60 days.
May 14, 2008 Various minor corrections.
July 8, 2008 16.18.41 Updated
July 29, 2008 16.12.7 New paragraph added on “$.O.MOD.ORI Modify Notifications”
January 29, 2016 All Formatting update.
October 31, 2017 16.13 Corrected RPS fields to Optional
16.14.3
16.14.6
16.15.3
16.15.6
16.14.4 Correction to name of transaction
Chapter 16 – Unidentified Person File 16-1 For assistance call: 503-378-5565
16.0 UNIDENTIFIED PERSONS........................................................................................................ 5
16.1 FILE DESCRIPTION .................................................................................................................. 5
16.2 AUTHORIZED SYSTEM USE .................................................................................................... 5
16.2.1 AUTHORITY FOR ENTRY OF UNIDENTIFIED PERSON RECORDS ............................... 5
16.2.1.1 UNIDENTIFIED LIVING PERSONS............................................................................. 5
16.2.1.2 UNIDENTIFIED DECEASED PERSONS..................................................................... 5
16.3 RETENTION PERIOD ................................................................................................................ 5
16.4 TIMELINESS OF ENTRY ........................................................................................................... 6
16.5 RECORD COMPLETENESS – GENERAL ................................................................................ 6
16.5.1 RECORD COMPLETENESS – LINKING CASE INFORMATION ....................................... 7
16.5.2 RECORD COMPLETENESS – MISCELLANEOUS (MIS) FIELD ....................................... 7
16.5.2.1 RECORD COMPLETENESS – MIS FIELD ADDITIONAL INFORMATION ................. 7
16.5.3 RECORD COMPLETENESS – DENTAL INFORMATION .................................................. 7
16.5.3.1 AUTHORITY TO OBTAIN MEDICAL/DENTAL INFORMATION .................................. 8
16.5.3.2 DENTAL FORMS ......................................................................................................... 8
16.5.4 FINGERPRINTS ................................................................................................................. 8
16.6 ACCURACY ............................................................................................................................... 8
16.7 DUPLICATE RECORDS ............................................................................................................ 8
16.8 RECORD VALIDATION ............................................................................................................. 8
16.9 NIC NUMBERS .......................................................................................................................... 9
16.10 LEDS AND NCIC CODES ...................................................................................................... 9
16.11 UNIDENTIFIED PERSON ENTRY ......................................................................................... 9
16.11.1 CONSENTIAL AGREEMENT PRIOR TO ENTRY .............................................................. 9
16.11.2 ENTRY TRANSACTION PROCEDURE ........................................................................... 10
16.11.3 MESSAGE KEYS .............................................................................................................. 10
16.11.4 UNIDENTIFIED LIVING PERSON ENTRY FORMAT ....................................................... 10
16.11.4.1 UNIDENTIFIED LIVING PERSON ENTRY EXAMPLE .............................................. 11
16.11.5 SUPPLEMENTAL ENTRIES TO UNIDENTIFIED PERSON RECORDS .......................... 11
16.11.5.1 SUPPLEMENTAL ENTRY LIMITATIONS ................................................................. 12
16.11.5.2 SUPPLEMENTAL ENTRY CODES ........................................................................... 12
16.11.5.3 SUPPLEMENTAL ENTRY MESSAGE KEY .............................................................. 12
16.11.5.4 IDENTIFICATION OF RECORD FOR SUPPLEMENTAL DATA ENTRY .................. 12
16.11.5.5 SUPPLEMENTAL DATA ENTRY FORMAT .............................................................. 12
16.11.5.6 SUPPLEMENTAL DATA ENTRY EXAMPLE............................................................. 12
16.11.5.7 QUERY AFTER SUPPLEMENTAL DATA ENTRY .................................................... 12
16.11.6 SUPPLEMENTAL DENTAL RECORD .............................................................................. 13
16.11.6.1 SUPPLEMENTAL DENTAL INFORMATION ............................................................. 13
16.11.6.2 SUPPLEMENTAL DENTAL RECORD SPECIAL INSTRUCTIONS........................... 13
16.11.6.3 MESSAGE KEY ......................................................................................................... 13
16.11.6.4 IDENTIFICATION OF RECORD TO ADD DENTAL DATA ........................................ 13
16.11.6.5 SUPPLEMENTAL DENTAL RECORD SPECIAL INSTRUCTIONS........................... 14
16.11.6.6 SUPPLEMENTAL DENTAL DATA ENTRY FORMAT ............................................... 14
16.11.6.7 SUPPLEMENTAL DENTAL DATA ENTRY EXAMPLE ............................................. 14
16.11.6.8 QUERY AFTER SUPPLEMENTAL DENTAL DATA ENTRY ..................................... 14
16.12 MODIFY TRANSACTION ..................................................................................................... 15
16.12.1 MODIFY TRANSACTION DESCRIPTION ........................................................................ 15
16.12.2 MODIFY TRANSACTION PROCEDURE.......................................................................... 15
16.12.2.1 DELETION OF DATA FROM A RECORD ................................................................. 15
16.12.2.2 MODIFICATION TO SUPPLEMENTAL DATA ....................................................... 16
16.12.3 MESSAGE KEY ................................................................................................................ 16
Chapter 16 – Unidentified Person File 16-2 For assistance call: 503-378-5565
16.12.4 IDENTIFICATION OF RECORD TO BE MODIFIED ......................................................... 16
16.12.5 MODIFY UNIDENTIFIED PERSON FORMAT .................................................................. 16
16.12.5.1 MODIFY UNIDENTIFIED PERSON EXAMPLE ......................................................... 17
16.12.5.2 MODIFY UNIDENTIFIED PERSON SUPPLEMENTAL RECORD ......................... 18
16.12.6 MODIFY UNIDENTIFIED PERSON SUPPLEMENTAL DENTAL RECORD ..................... 18
16.12.6.1 MODIFY SUPPLEMENTAL DENTAL RECORD DESCRIPTION .............................. 18
16.12.6.2 MODIFY SUPPLEMENTAL DENTAL RECORD PROCEDURE ............................ 18
16.12.6.3 MODIFY SUPPLEMENTAL DENTAL RECORD MESSAGE KEY ......................... 18
16.12.6.4 IDENTIFICATION OF SUPPLEMENTAL DENTAL RECORD................................ 18
16.12.6.5 MODIFY SUPPLEMENTAL DENTAL RECORD TRANSACTION ......................... 19
16.12.6.6 MODIFY DENTAL RECORD EXAMPLE ................................................................ 19
16.12.6.7 QUERY AFTER MODIFY DENTAL RECORD ....................................................... 19
16.12.7 NCIC MESSAGE WHEN THE ORI IS MODIFIED TO THAT OF ANOTHER AGENCY ... 20
16.13 BENEFITS AND EFFECTIVENESS DATA .......................................................................... 21
16.14 CLEAR TRANSACTION ....................................................................................................... 21
16.14.1 CLEAR TRANSACTION DESCRIPTION .......................................................................... 21
16.14.2 CLEAR TRANSACTION PROCEDURE............................................................................ 21
16.14.3 BENEFITS AND EFFECTIVENESS DATA ....................................................................... 21
16.14.4 CLEAR MESSAGE KEYS ................................................................................................. 21
16.14.5 IDENTIFICATION OF RECORD TO BE CLEARED ......................................................... 21
16.14.6 CLEAR UNIDENTIFIED PERSONS TRANSACTION ....................................................... 22
16.14.6.1 CLEAR UNIDENTIFIED PERSON RECORD EXAMPLE .......................................... 22
16.15 CANCEL UNIDENTIFIED PERSON RECORD .................................................................... 22
16.15.1 CANCEL TRANSACTION DESCRIPTION ....................................................................... 22
16.15.2 CANCEL TRANSACTION PROCEDURES....................................................................... 22
16.15.3 BENEFITS AND EFFECTIVENESS DATA ....................................................................... 22
16.15.4 CANCEL MESSAGE KEYS .............................................................................................. 22
16.15.5 IDENTIFICATION OF RECORD TO BE CANCELED ....................................................... 22
16.15.6 CANCEL UNIDENTIFIED PERSONS TRANSACTION .................................................... 22
16.15.6.1 CANCEL UNIDENTIFIED PERSONS RECORD EXAMPLE ..................................... 23
16.15.7 CANCEL SUPPLEMENTAL RECORDS ........................................................................... 23
16.15.7.1 CANCEL SUPPLEMENTAL RECORD EXAMPLE .................................................... 23
16.15.8 CANCEL SUPPLEMENTAL DENTAL DATA (XD) ............................................................ 23
16.15.8.1 EXAMPLE CANCEL DENTAL DATA TRANSACTION .............................................. 23
16.16 LOCATE TRANSACTION .................................................................................................... 23
16.17 INQUIRY TO UNIDENTIFIED PERSON FILE ...................................................................... 23
16.17.1 MESSAGE KEY (QU) ....................................................................................................... 24
16.17.2 NIC AND OCA INQUIRY ................................................................................................... 24
16.17.3 PHYSICAL CHARACTERISTICS INQUIRY...................................................................... 25
16.17.3.1 .......................................................PHYSICAL CHARACTERISTICS INQUIRY EXAMPLE
25
16.17.4 BODY PARTS STATUS INQUIRY .................................................................................... 26
16.17.4.1 BODY PARTS STATUS INQUIRY TRANSACTION .................................................. 27
16.17.4.2 BODY PARTS STATUS INQUIRY EXAMPLE ....................................................... 27
16.17.4.3 BODY PARTS STATUS CHART ............................................................................ 28
16.18 MESSAGE FIELD CODES DIRECTORY ............................................................................. 29
16.18.1 AGE AGE – 2 ................................................................................................................... 29
16.18.2 ARE AREA – 2 ................................................................................................................. 29
16.18.3 BLT BLOOD TYPE – 5 ..................................................................................................... 31
16.18.4 BPS BODY PARTS STATUS - 15 .................................................................................... 31
16.18.5 BXR BODY X-RAYS – 1 ................................................................................................... 31
Chapter 16 – Unidentified Person File 16-3 For assistance call: 503-378-5565
16.18.6 CDA MANNER AND CAUSE OF DEATH – 30 ................................................................ 31
16.18.7 CRC CIRCUMCISION – 1 ................................................................................................ 31
16.18.8 DBF DATE BODY FOUND – 8 ......................................................................................... 32
16.18.9 DCH DENTAL CHARACTERISTICS – 319 ...................................................................... 32
16.18.10 DCL DATE OF CLEAR – 8 ............................................................................................... 33
16.18.11 DLO DNA LOCATION – 250 ............................................................................................ 33
16.18.12 DNA DNA PROFILE INDICATOR – 1 .............................................................................. 33
16.18.13 DOC DATE OF CANCELLATION – 8 .............................................................................. 33
16.18.14 DRE DENTIST’S REMARKS – 50 .................................................................................... 33
16.18.15 DXR DENTAL X-RAYS AVAILABLE - 1 ........................................................................... 33
16.18.16 EDD ESTIMATED DATE OF DEATH – 8 ......................................................................... 34
16.18.17 EYB ESTIMATED YEAR OF BIRTH (RANGE) – 9 .......................................................... 34
16.18.18 EYE EYE COLOR – 3 ...................................................................................................... 34
16.18.19 FPA FOOTPRINTS AVAILABLE – 1 ................................................................................ 34
16.18.20 FPC FINGERPRINT CLASSIFICATION – 20................................................................... 34
16.18.21 HAI HAIR COLOR – 3 ...................................................................................................... 34
16.18.22 HGT APPROXIMATE HEIGHT – 7 .................................................................................. 34
16.18.23 IMN NCIC IMAGE NUMBER – 10 .................................................................................... 35
16.18.24 IMT IMAGE TYPE - 1 ....................................................................................................... 35
16.18.25 IND IMAGE INDICATOR – 1 ............................................................................................ 35
16.18.26 JWL JEWELRY DESCRIPTION – 100 ............................................................................. 36
16.18.27 JWT JEWELRY TYPE – 50 ............................................................................................. 36
16.18.28 LKA LINKAGE CASE NUMBER – 20 ............................................................................... 36
16.18.29 LKI LINKAGE AGENCY IDENTIFIER.-.9 ......................................................................... 36
16.18.30 MAL MEDICAL EXAMINER/CORONER LOCALITY – 30 ................................................ 36
16.18.31 MAN MEDICAL EXAMINER/CORONER AGENCY NAME AND NUMBER – 50 ............. 37
16.18.32 MAT MEDICAL EXAMINER/CORONER TELEPHONE – 12 ........................................... 37
16.18.33 MIS MISCELLANEOUS – 500 .......................................................................................... 37
16.18.34 MKE MESSAGE KEY - 3 .................................................................................................. 37
16.18.35 MPA DENTAL MODELS OR PHOTOGRAPHS OF TEETH AVAILABLE – 1 .................. 37
16.18.36 NIC NCIC NUMBER – 10 ................................................................................................. 37
16.18.37 NOA NOTIFY ORIGINATING AGENCY – 1 ..................................................................... 37
16.18.38 OCA ORIGINATING AGENCY CASE NUMBER – 20 ...................................................... 38
16.18.39 ORI ORIGINATING AGENCY IDENTIFIER - 9 ................................................................ 38
16.18.40 RAC RACE OF UNIDENTIFIED PERSON - 16 ................................................................ 38
16.18.41 RPS REASON FOR PERSON RECORD REMOVAL – 21 .............................................. 39
16.18.42 SEX GENDER OF UNIDENTIFIED PERSON - 1 ............................................................. 39
16.18.43 SMT SCARS, MARKS, TATTOOS, ETC. – 10 ................................................................. 40
16.18.44 VLN NAME OF VALIDATOR – 30 .................................................................................... 40
16.18.45 VRX CORRECTIVE VISION PRESCRIPTION - 40 ......................................................... 40
16.18.46 WGT APPROXIMATE WEIGHT OF UNIDENTIFIED PERSON- 7 .................................. 40
Chapter 16 – Unidentified Person File 16-4 For assistance call: 503-378-5565
16.0 UNIDENTIFIED PERSONS
16.1 FILE DESCRIPTION
The NCIC Unidentified Person file contains records of unidentified deceased persons,
unidentified disaster victims, body parts (when bodies have been dismembered), and living
persons of any age who are unable to establish their identity. Such persons could be amnesia
victims, infants, comatose individuals with no identification, etc.
The NCIC system provides for comparison of unidentified person records with missing person
records on an ongoing basis. When possible matching records are found the agencies that
entered the records are notified of the possible match.
16.2 AUTHORIZED SYSTEM USE
The LEDS, NCIC, and other databases are designed for, and made available to, criminal justice
agencies to aid in the investigation of crimes and prosecution of criminal offences.
In addition, under certain conditions, select governmental non-criminal justice agencies are
granted limited access via specific authority set forth in law, rule, and/or executive order
necessary to fulfill very specific duties of given agency.
Notwithstanding this exception, use of the system as well as all the data entered into or extracted
from any such database(s) is restricted to a Criminal Justice Purpose and the “administration of
criminal justice” which is defined as:
“The performance of any of the following activities: detection, apprehension, detention, pretrial
release, post trial release, prosecution, adjudication, correctional supervision, or rehabilitation of
accused persons or criminal offenders.”
16.2.1 AUTHORITY FOR ENTRY OF UNIDENTIFIED PERSON RECORDS
16.2.1.1 UNIDENTIFIED LIVING PERSONS
Any police agency may enter records for unidentified LIVING persons.
16.2.1.2 UNIDENTIFIED DECEASED PERSONS
ORS 146.505 requires records pertaining to unidentified deceased persons be entered by the
Oregon Department of State Police.
16.3 RETENTION PERIOD
TYPE LEDS NCIC
RETENTION PURGE RETENTION PURGE
EUL NOT APPLICABLE NA Until Cleared Or When Cleared
Canceled Or Canceled
When an unidentified person has been positively identified by partial body parts, the entering
agency may maintain the record for future identification in the event additional body parts are
recovered.
Chapter 16 – Unidentified Person File 16-5 For assistance call: 503-378-5565
16.4 TIMELINESS OF ENTRY
It is imperative records be accurate and current. The promptness in entering, modifying, clearing,
and canceling of records is the responsibility of the originating agency. All entries must be
checked by a second party to assure accuracy of the information contained in the entry.
Timely modification of a record is that which occurs as soon as possible following the detection
of erroneous data in an existing record, and/or as soon as possible following the receipt of data
not already stored in the record.
Timely removal from the file requires immediate removal of the record once the originating
agency has documentation that the person has been identified.
16.5 RECORD COMPLETENESS – GENERAL
Due to the nature of circumstances surrounding an unidentified person, records must be entered
as soon as you have the minimum information required by the system to make the entry; i.e.
information required for the mandatory fields.
Notwithstanding this urgency, it is imperative to obtain as much identifying information as
possible. It is the sole responsibility of the entering agency to ensure all sources of available
information are checked, and subsequently entered into the system. Sources include, but are not
limited to:
Scars, marks, tattoos, medical conditions
And any and all other information that will result in a more complete record
Use of the NCIC Unidentified Person File - Data Collection Entry Guide is recommended. This
can be downloaded from:
HTTP://EGOV.OREGON.GOV/OSP/CJIS/DOCS/NCIC_UNID_PER_GUIDE.PDF
An agency is required to verify and update the NCIC 2000 unidentified person record with any
additional information, including Blood Type (BLT); Dental Characteristics (DCH); Fingerprint
Classification (FPC); Jewelry Type (JWT); Scars, Marks, Tattoos, and Other Characteristics
(SMT) within 60 days of entry. If a record has a date of entry older than 30 days and any of the
above fields are blank, a $.K. administrative message identifying the blank will be transmitted by
NCIC. The $.K. administrative message will also include the record.
EXAMPLE OF A $.K. ADMINISTRATIVE MESSAGE
$.K.
MD1012600
NCIC INCOMPLETE MISSING/UNIDENTIFIED PERSON NOTIFICATION AT 1600 EST
19991030.YOUR ENTRY NIC/Ul05350284, OCA/ABC32456 HAS INFORMATION
MISSING FROM THE FOLLOWING KEY DATA FIELDS: DCH, SMT
IF ANY SUPPLEMENTAL INFORMATION IS AVAILABLE, THAT DATA SHOULD BE
ENTERED IMMEDIATELY. THIS WILL BE YOUR ONLY NCIC NOTIFICATION
MKE/UNIDENTIFIED PERSON DECEASED
ORI/MD1012600 BPS/FFFFFFFFFFFFFFF SEX/F RAC/W EYB/1953-1958
EDD/19980601
DBF/19980930 HGT/503-503 WGT/100-110 EYE/GRN HAI/BRO
FPC/12101116141109111713 OCA/ABC32456
MIS/WEARING CUT OFF JEANS YELLOW T SHIRT W/MIAMI AND BIRDS
MIS/BLU TENNIS SHOES YELLOW BIKINI UNDERPANTS
BLT/OPOS FPA/Y BXR/P
CDA/H STAB WOUNDS IN CHEST
JWT/RI
Chapter 16 – Unidentified Person File 16-6 For assistance call: 503-378-5565
JWL/SIZE 6 STERLING SILVER W/TURQ STONE
MAN/DENVER PD CORONER CASE 83-012
MAL/1131 CHEROKEE, DENVER MAT/303 757-0000
NIC/Ul05350284 DTE/19990930 1340 EDT
16.5.1 RECORD COMPLETENESS – LINKING CASE INFORMATION
The capability to link records is useful when two or more agencies share the same case, or when
different cases in the same department are associated.
Related records are those with the same ORI/OCA as the primary hit response and all records
linked by the LKI/LKA contained in the primary hit response.
16.5.2 RECORD COMPLETENESS – MISCELLANEOUS (MIS) FIELD
At minimum, agencies must enter a telephone number at which they may be reached 24-hours a
day for confirmation purposes.
MIS must include explanatory information when entering a test record – (enter "TEST RECORD
ONLY" as the first entry in the MIS Field)
16.5.2.1 RECORD COMPLETENESS – MIS FIELD ADDITIONAL INFORMATION
The MIS field should be used for these types of information associated with an unidentified
person:
Clothing description (size, color, style, laundry marks).
Shoes (size, style, color).
Smokes (pipe, cigar, cigarette; brand).
Tobacco chew (brand).
Fingernails (polish, length, bitten).
Possible destination.
Amount of money in possession.
Medication in possession.
Explanation and description of scars, marks, tattoos, and physical characteristics.
If VRX is more than 40 characters, the right lens information should be entered in the VRX field
and the left lens information should be placed in MIS.
16.5.3 RECORD COMPLETENESS – DENTAL INFORMATION
The addition of supplemental dental data to a unidentified persons record greatly increases the
possibility of positive identification of the unidentified person or their remains. These
supplemental data elements are critical to successful computer matching of unidentified (living or
deceased) person records with NCIC missing person records. Dental information is also
important when trying to identify persons who may be unconscious, incoherent, or who refuse to
correctly identify themselves.
Agencies investigating missing person cases must attempt to obtain and subsequently enter
medical and dental information into missing person records within 60 days following system
entry.
Chapter 16 – Unidentified Person File 16-7 For assistance call: 503-378-5565
16.5.3.1 AUTHORITY TO OBTAIN MEDICAL/DENTAL INFORMATION
ORS 146.535 requires dentists, denturists, physicians, optometrists and/or other medical
practitioners to provide appropriate medical and dental information when requested in writing by
a police agency.
16.5.3.2 DENTAL FORMS
Dental information must be obtained only on approved forms, because the dentist actually
provides the required computer codes when completing the form. The forms required for
unidentified person dental information are available on the LEDS website and by clicking the
following link to:
http://egov.oregon.gov/OSP/CJIS/docs/MPDentalDataCollectionGuide_Draft042004.pdf
16.5.4 FINGERPRINTS
If fingerprints are available, a fingerprint card should be submitted to the Oregon State Police -
Identification Services Section to be searched against fingerprints on file.
16.6 ACCURACY
The accuracy of records is an integral part of the system. The accuracy of a record must be
double-checked by a second party. Agencies lacking staff support for this verification must
require the investigating officer to check the accuracy of the record, as the case officer carries
the primary responsibility for identifying the subject.
The verification of a record must include assuring all available cross checks, e.g. VIN/LIC, were
made and that the data in the record matches the data in the investigative report.
16.7 DUPLICATE RECORDS
Entry and modify messages are rejected if they attempt to create a record that duplicates one
already stored in LEDS.
If a message is rejected for attempting to create a duplicate record, the reject response lists the
record on file and the fields causing the message to be rejected.
Duplicate unidentified person records are records from the same agency with the same case
number (OCA). In those situations when two or more unidentified persons are discovered and
are being assigned one case number by the investigating agency, the case number entered into
the OCA Field of the Unidentified Person File entries will have to be suffixed with a character to
make each OCA unique.
16.8 RECORD VALIDATION
Validation procedures must be formalized and copies of these procedures must be on file for
review during a LEDS and/or FBI CJIS audit. In addition, documentation and validation efforts
must be maintained for review during such audit.
Each month LEDS will send a list of records requiring validation. The list will be accompanied by
a certification form that must be signed and returned to LEDS in a prescribed amount of time. By
signing the form, the LEDS Rep certifies that the validation of those records is complete.
Validation certification means:
The records contained on the validation listing have been reviewed by the originating agencies;
Chapter 16 – Unidentified Person File 16-8 For assistance call: 503-378-5565
The records which are no longer current have been removed from NCIC 2000 and all records
remaining in the System are valid and active;
The records which are no longer current have been removed from NCIC 2000 and all records
remaining in the System are valid and active;
The information contained in each of the records is accurate.
Agencies failing to return the certification form within the prescribed time frame, as set forth on
the certification form, are subject to having all non-validated records removed from the LEDS and
NCIC Systems. Removal may occur as soon as 0001 hours on the calendar day immediately
preceding the due date.
Validation of records includes conducting the same checks and queries as noted in the
“Timeliness of Entry” Section as noted above. All data contained in each record must be checked
for accuracy in addition to determining if any new data has become available. Further, it is
necessary for the entering agency to verify with the complainant that the missing person has not
been located.
Although the VLD & VLN fields are available for use in the system, since at this time LEDS does
not participate in, nor, offer an option to electronically validate records, use of these fields is
unnecessary and does NOT replace the need to complete the “paper-based” validation process
explained above.
16.9 NIC NUMBERS
Unique NCIC file numbers are assigned to each record entered. These numbers are included in
the computer acknowledgment of the entry and should be retained in the agency case file along
with a copy of the record entered. No entry transaction is complete until the acknowledgment is
received from NCIC.
EXAMPLE: NCIC Number NIC/U475815385
16.10 LEDS AND NCIC CODES
Only codes listed in the LEDS Manual or the NCIC 2000 Code Manual are allowed in
Unidentified Persons records.
To locate the proper codes for entering or interpreting LEDS and NCIC Unidentified Person
records see the Message Field Code Directory, in section 16.18.
16.11 UNIDENTIFIED PERSON ENTRY
The NCIC record format is the same for unidentified living and unidentified deceased persons.
All data fields must be accounted for. Those fields not used in a record must be accounted for by
a period “.”. If you are using a preformatted mask, the unused fields are just left blank.
Records of unidentified living persons can be entered when all required fields are filled. Any
additional fields for which information is available must be filled.
16.11.1 CONSENTIAL AGREEMENT PRIOR TO ENTRY
The information on unidentified living persons should only be included if the person gives his/her
consent or if they are physically or mentally unable to give consent.
Chapter 16 – Unidentified Person File 16-9 For assistance call: 503-378-5565
16.11.2 ENTRY TRANSACTION PROCEDURE
All records entered into the Missing Person file are forwarded to NCIC. Acknowledgments must
be received and retained in the case files for documentation
16.11.3 MESSAGE KEYS
EUL Enter unidentified living person
16.11.4 UNIDENTIFIED LIVING PERSON ENTRY FORMAT
E UL OR 0 3 7 0 0 0 0 F W 1950- 1951
• • • • • • •
MKE(4) ORI(9) BPS(14) SEX(1) RACE(1) EYB(9) EDD(6)
2 0 0 8 0 7 2 8 5 08 - 6 0 0 1 3 0- 1 3 5 BL U BL N GL A S S E S
• • • • • •
DBF(8) HGT(7) WGT(7) EYE(3) HAI(3) SMT(10)
1 2 X I 1 1 C O D MD I 1 4 5 9 P M1 3 L E D S T R N G 2 0 0 8 0 7 2 9 - 0 3
• • •
FPC(20) OCA(20) LKA(20)
S UF F ERI NG F R O M A MN E S I A , WE A R I N G P I NK L ON G SLEEVE
•
LKI(9) MIS(500)
S WE A T E R WI T H MO N O G R A M J J R , J O R D A C H E J E A N S , P I N K BI KI NI U N D E R WE A R ,
MIS(500) Cont.
WH I T E R U N N I N G S H OE WI T H BL UE N I K E S Y MB O L . R I G H T - H A N D E D , D A R K
MIS(500) Cont.
S U N T A N , B OS T ON A C C E N T , P H ON E 5 0 3 3 7 8 - 5 5 6 5 T HI S A T EST R E C OR D
• •
MIS(500) Cont. NOA(
1)
A P OS N P
• • • •
BLT(5) CRC(1) FPA(1) BXR(1) VRX(40)
• •
CDA(30)
CL , E R, NE , RI CL - YEL BI C,
•
JWT(50) JWL(100)
E R - WH I GL D P I E RCE D H OO P S , N E - I S S T E R L I N G 14 I NCH F I NE L I NK, RI - I S
JWL(100) Cont.
WH I GL D 3 / 4 K D I A MO N D
•
JWL(100) Cont. MAN(50)
• • •
MAN(50) MAL(30) MAT(12)
•
DNA(1) DLO(250)
DLO(250) Cont.
Note:
Mandatory fields.
Conditional fields.
Optional fields: however, if a mandatory field is present past the optional field, the dot on either
side is mandatory regardless if the optional field is left blank.
Chapter 16 – Unidentified Person File 16-10 For assistance call: 503-378-5565
SET Must be used as a dataset; therefore each related field must contain appropriate data.
Indicates dot required only if optional field(s) is/are used. The dot is required if the field is left
• •
blank and another field is entered after it.
16.11.4.1 UNIDENTIFIED LIVING PERSON ENTRY EXAMPLE
EUL.OR0370000..F.W.1950-1951..20080728.508-600.130-
135.BLU.BLN.GLASSES.12XI11CODMDI1459PM13.LEDSTRNG 20080729-03...SUFFERING FROM AMNESIA,
WEARING PINK LON SLEEVE SWEATER WITH MONOGRAM JJR,JORDACHE JEANS,PINK BIKINI
UNDERWEAR,WHITE RUNNING SHOE WITH BLUE NIKE SYMBOL, RIGHT-HANDED, DARK
SUNTAN,BOSTON ACCENT, PHONE 503 378-5565 THIS IS A TEST RECORD..APOS..N.P...CL,ER,NE,RI.CL-
YEL BIC,ER-WHI GLD PIERCED HOOPS,NE-IS STERLING 14 INCH FINE LINK,RI-IS WHI GLD 3/4 K
DIAMOND
NCIC ACKNOWLEDGEMENT: EUL ENTRY
REUR 0017 NCIC
0R0370000
NIC/U710011181 OCA/LEDSTRNG 20080729-03
16.11.4.1.1 QUERY AFTER UNIDENTIFIED LIVING PERSON ENTRY
QUERY AFTER UNIDENTIFIED LIVING PERSON ENTRY
QU.OR0370000.OCA/LEDSTRNG 20080729-03
NCIC RESPONSE: QU ENTRY
REUR 0018 NCIC
0R0370000
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1950-1951
DBF/20080728 HGT/508-600 WGT/130-135 EYE/BLU HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
NOA/N
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
NIC/U710011181 DTE/20080729 1431 EDT
16.11.5 SUPPLEMENTAL ENTRIES TO UNIDENTIFIED PERSON RECORDS
Supplemental entry transactions are used to add additional scars, marks, tattoos, and other
characteristics to an unidentified person record. Supplemental entries can be made only by the
agency that entered the unidentified person record.
Supplemental data cannot be entered for a data field that is not filled in the base record. For
example, a tattoo cannot be entered as a supplemental record if the scars, marks, tattoos, and
other characteristic (SMT) field in the base record is blank.
Chapter 16 – Unidentified Person File 16-11 For assistance call: 503-378-5565
16.11.5.1 SUPPLEMENTAL ENTRY LIMITATIONS
Supplemental entries to unidentified person records are limited to adding scars, marks, tattoos,
other characteristics, and image data.
Up to nine additional scars, marks, tattoos or other characteristics may be added in a SINGLE
transaction. A maximum of nineteen scars, marks, and tattoos can be appended to an
unidentified person record.
A maximum of thirteen IMN/IMT sets can be appended to an unidentified person record.
16.11.5.2 SUPPLEMENTAL ENTRY CODES
Only codes from the Scars, Marks, Tattoos, and Other Characteristics (SMT) Field Codes section
in the Personal Descriptors chapter of the NCIC 2000 Code Manual are allowed in the SMT field
of a supplemental entry transaction.
16.11.5.3 SUPPLEMENTAL ENTRY MESSAGE KEY
EUN Enter supplemental unidentified person information
16.11.5.4 IDENTIFICATION OF RECORD FOR SUPPLEMENTAL DATA ENTRY
The unidentified person record to which supplemental data is to be added must be identified by
NCIC number (NIC) and originating agency case number (OCA).
The record identifiers, the SMT field(s), and the IMN set(s) must be preceded by the appropriate
message field codes.
16.11.5.5 SUPPLEMENTAL DATA ENTRY FORMAT
EUN•ORI•NIC/____•OCA/____•SMT/____ Only one MFC is required
to add up to nine optional
•IMN/____•IMT
supplemental data fields
BOX INDICATES DATA MUST BE USED AS A SET and sets per message.
16.11.5.6 SUPPLEMENTAL DATA ENTRY EXAMPLE
E U N . OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.SMT/NM L ARM.NM R LEG.SC BACK
NCIC ACKNOWLEDGEMENT: EUN ENTRY
REUR 0019 NCIC
0R0370000
SUPP NIC/U710011181 OCA/LEDSTRNG 20080729-03
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
16.11.5.7 QUERY AFTER SUPPLEMENTAL DATA ENTRY
QUERY AFTER SUPPLEMENTAL DATA ENTRY
QU.OR0370000.OCA/LEDSTRNG 20080729-03
Chapter 16 – Unidentified Person File 16-12 For assistance call: 503-378-5565
NCIC RESPONSE: QU ENTRY
REUR 0020 NCIC
0R0370000
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1950-1951
DBF/20080728 HGT/508-600 WGT/130-135 EYE/BLU HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
NOA/N
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
NIC/U710011181 DTE/20080729 1431 EDT
16.11.6 SUPPLEMENTAL DENTAL RECORD
16.11.6.1 SUPPLEMENTAL DENTAL INFORMATION
Supplemental dental information can be added to an NCIC unidentified person record to aid in
making a possible match with a missing person record.
16.11.6.2 SUPPLEMENTAL DENTAL RECORD SPECIAL INSTRUCTIONS
Dental information must be obtained only on approved forms, because the dentist actually
provides the required computer codes when completing the form. Forms for obtaining medical
and dental information are available on the LEDS website and by clicking the following link to:
http://egov.oregon.gov/OSP/CJIS/docs/NCIC_UNID_PER_GUIDE.pdf
HTTP://EGOV.OREGON.GOV/OSP/CJIS/NCIC.SHTML
16.11.6.3 MESSAGE KEY
ED Enter supplemental dental information
16.11.6.4 IDENTIFICATION OF RECORD TO ADD DENTAL DATA
Records must be identified by NIC and OCA in that order.
Chapter 16 – Unidentified Person File 16-13 For assistance call: 503-378-5565
16.11.6.5 SUPPLEMENTAL DENTAL RECORD SPECIAL INSTRUCTIONS
Dental information must be obtained only on approved forms, because the dentist actually
provides the required computer codes when completing the form. Forms for obtaining medical
and dental information are available on the LEDS website and by clicking the following link to:
HTTP://EGOV.OREGON.GOV/OSP/CJIS/NCIC.SHTML.
16.11.6.6 SUPPLEMENTAL DENTAL DATA ENTRY FORMAT
ED OR 0 3 7 0 0 0 0 N I C / U0 0 0 0 1 9 0 4 0 OC A / 2 0 0 6 - 6 1 3 2 0 0 6 Y
• • • • •
MKE ORI (9) NIC (10) OCA (20) DXR (1)
(4)
N I N D I V I D U A L H A S N U ME R O U S C A R I E S
• U •
MPA (1) DRE (50)
0 1 X , 0 2 M, 0 3 V , 0 4 O , 0 5 V , 0 6 V , 0 7 V , 0 8 F , 0 9 V , 1 0 V , 1 1 V , 1 2 V , 1 3 V , 1 4 V , 1 5 V , 1 6 X
DCH (319)
, 1 7 X , 1 8 / , 1 9 V , 2 0 V , 2 1 V , 2 2 V , 2 3 V , 2 4 V , 2 5 V , 2 6 V , 2 7 V , 2 8 V , 2 9 V , 3 0 V , 3 1 D, 3 2
DCH (319) CONTINUED
V
DCH (319) CONTINUED
Note:
Mandatory fields.
Optional fields, however, the DOT on either side is mandatory regardless if the field is used or
left blank.
16.11.6.7 SUPPLEMENTAL DENTAL DATA ENTRY EXAMPLE
ED.OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.Y.N.INDIVIDUAL HAS NUMEROUS
CARIES.01X,02M,03V,04O,05V,06V,07V,08F,09V,10V,11V,12V,13V,14V,15V,16X,17X,18/,19V,20V,21V,22V,23
V,24V,25V,26V,27V,28V,29V,30V,31D,32V
NCIC ACKNOWLEDGEMENT: ED ENTRY
REUR 0021 NCIC
0R0370000
ENTRY DENTAL DATA NIC/U710011181 OCA/LEDSTRNG 20080729-03
16.11.6.8 QUERY AFTER SUPPLEMENTAL DENTAL DATA ENTRY
QUERY AFTER SUPPLEMENTAL DENTAL DATA ENTRY
QU.OR0370000.OCA/LEDSTRNG 20080729-03
NCIC RESPONSE: QU ENTRY
REUR 0022 NCIC
0R0370000
MKE/UNIDENTIFIED PERSON LIVING
Chapter 16 – Unidentified Person File 16-14 For assistance call: 503-378-5565
ORI/0R0370000 SEX/F RAC/W EYB/1950-1951
DBF/20080728 HGT/508-600 WGT/130-135 EYE/BLU HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
NOA/N
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
07V 26V
08F 25V
09V 24V
10V 23V
11V 22V
12V 21V
13V 20V
14V 19V
15V 18/
16X 17X
NIC/U710011181 DTE/20080729 1431 EDT
16.12 MODIFY TRANSACTION
16.12.1 MODIFY TRANSACTION DESCRIPTION
A modify transaction is used to add, delete, or change information in a base unidentified person
record, or an associated supplemental dental information record.
16.12.2 MODIFY TRANSACTION PROCEDURE.
A missing person record can only be modified by the agency that made the original entry.
Records must be immediately modified when it is determined:
• Data contained in the record is incorrect, or
• Additional data has been located that is not included in the record
16.12.2.1 DELETION OF DATA FROM A RECORD
To delete data from a field, enter the message field code followed by a slash and a period. (e.g.
EYB/.)
Chapter 16 – Unidentified Person File 16-15 For assistance call: 503-378-5565
16.12.2.2 MODIFICATION TO SUPPLEMENTAL DATA
There is no one step procedure available to modify unidentified person supplemental records
other than dental supplements.
All other supplemental records (scars, marks, tattoos) must be canceled and reentered. (See
cancellation instructions in Section 16.15).
16.12.3 MESSAGE KEY
MU Modify unidentified person
16.12.4 IDENTIFICATION OF RECORD TO BE MODIFIED
Records to be modified must be identified by NIC and OCA (in that order).
Each field to be modified must be preceded by the appropriate message field code.
16.12.5 MODIFY UNIDENTIFIED PERSON FORMAT
MU•ORI•NAM/_ _ _ _•OCA/_ _ _ _ •BPS/____ (must not be in delete format)
•SEX/____ (must not be in delete format)
•OCA/____ (must not be in delete format)
•RAC/____ (must not be in delete format)
•EYB/____
•EDD/____
•DBF/____ (must not be in delete format)
•HGT/____ (must not be in delete format)
•W GT/____ (must not be in delete format)
•EYE/____ (must not be in delete format)
•HAI/____ (must not be in delete format)
•SMT/____
Can be one or any •FPC/____
combination of these fields: •LKI/____•LKA/____
•MIS/____
•NOA/____
•CRC/____
•FPA/____
•BXR/____ (must not be in delete format)
•VRX/____
•CDA/____
•JW T/____
•JW L/____
•MAN/____
•MAL/____
•MAT/____
•DNA/____
•DLO/____
•VLN/____
BOX INDICATES DATA MUST BE USED AS A SET
Chapter 16 – Unidentified Person File 16-16 For assistance call: 503-378-5565
16.12.5.1 MODIFY UNIDENTIFIED PERSON EXAMPLE
MU.OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.EYE/GRN.EYB/1953-1956
NCIC ACKNOWLEDGEMENT: MU ENTRY
REUR 0024 NCIC
0R0370000
MODIFY NIC/U710011181 OCA/LEDSTRNG 20080729-03
16.12.5.1.1 QUERY AFTER MODIFY UNIDENTIFIED LIVING PERSON
QUERY AFTER MODIFY UNIDENTIFIED LIVING PERSON
QU.OR0370000.OCA/LEDSTRNG 20080729-03
NCIC RESPONSE: QU ENTRY
REUR 0025 NCIC
0R0370000
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1953-1956
DBF/20080728 HGT/508-600 WGT/130-135 EYE/GRN HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
NOA/N
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
07V 26V
08F 25V
09V 24V
10V 23V
11V 22V
12V 21V
13V 20V
14V 19V
15V 18/
16X 17X
Chapter 16 – Unidentified Person File 16-17 For assistance call: 503-378-5565
NIC/U710011181 DTE/20080729 1431 EDT
16.12.5.2 MODIFY UNIDENTIFIED PERSON SUPPLEMENTAL RECORD
Supplemental data cannot be modified. They must be canceled and reentered.
16.12.6 MODIFY UNIDENTIFIED PERSON SUPPLEMENTAL DENTAL RECORD
16.12.6.1 MODIFY SUPPLEMENTAL DENTAL RECORD DESCRIPTION
A supplemental dental record may be modified to:
1. Change the code entered in DXR and/or MPA Fields. Since these fields are mandatory, the
codes cannot be deleted using a modify message.
2. Change or delete the information entered in the DRE Field.
Change any coding for the 32 tooth codes of the DCH Field.
16.12.6.2 MODIFY SUPPLEMENTAL DENTAL RECORD PROCEDURE
Dental information in an unidentified person record can only be modified by the agency that
made the original entry. Records must be immediately modified when it is determined:
Data contained in the record is incorrect, or
Additional data has been located that is not included in the record
16.12.6.3 MODIFY SUPPLEMENTAL DENTAL RECORD MESSAGE KEY
MD Modify supplemental DENTAL RECORD
16.12.6.4 IDENTIFICATION OF SUPPLEMENTAL DENTAL RECORD
Records to be modified must be identified by NIC and OCA in that order.
Each field to be modified must be preceded by the appropriate message field code
Chapter 16 – Unidentified Person File 16-18 For assistance call: 503-378-5565
16.12.6.5 MODIFY SUPPLEMENTAL DENTAL RECORD TRANSACTION
MD•ORI•NIC/____•OCA/____•DXR/____
•MPA/____ DXR and MPA
Can be one or any cannot be deleted
combination of these fields: •DRE/____ using a modify
transaction
•DCH/____
16.12.6.6 MODIFY DENTAL RECORD EXAMPLE
MD.OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.DCH/08V,16V
NCIC ACKNOWLEDGEMENT: MD ENTRY
REUR 0023 NCIC
0R0370000
MODIFY DENTAL DATA NIC/U710011181 OCA/LEDSTRNG 20080729-03
16.12.6.7 QUERY AFTER MODIFY DENTAL RECORD
MD.OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.DCH/08V,16V
NCIC RESPONSE: QU ENTRY
REUR 0025 NCIC
0R0370000
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1953-1956
DBF/20080728 HGT/508-600 WGT/130-135 EYE/GRN HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
NOA/N
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
Chapter 16 – Unidentified Person File 16-19 For assistance call: 503-378-5565
07V 26V
08V 25V
09V 24V
10V 23V
11V 22V
12V 21V
13V 20V
14V 19V
15V 18/
16V 17X
NIC/U710011181 DTE/20080729 1431 EDT
16.12.7 NCIC MESSAGE WHEN THE ORI IS MODIFIED TO THAT OF ANOTHER AGENCY
NCIC will send an unsolicited $.O.MOD.ORI Modify Notification to the new Originating Agency
Identifier (ORI) when the ORI Field in an NCIC record is modified to its agency. Modification of
the ORI field is limited since the ORI of record can modify the ORI Field to another agency’s
within its state only.
For Example:
MU.OR0370000.NIC/U710011181.OCA/LEDSTRNG 20080729-03.ORI/OR0370100
NCIC CHANGE AGENCY ENTER NOTIFICATION MESSAGE
REUR III
$.O.MOD. ORI MODIFY NOTIFICATION
0R0370100
NOTIFICATION AT 1521 EDT 20080729
THE ORI IN THE FOLLOWING RECORD (NIC/U710011181) HAS BEEN
MODIFIED TO YOUR AGENCY'S FROM ORI/0R0370000. YOUR AGENCY
IS NOW ADMINISTRATIVELY RESPONSIBLE FOR THIS RECORD.
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1953-1956
DBF/20080728 HGT/508-600 WGT/130-135 EYE/GRN HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/LEDSTRNG 20080729-03
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
07V 26V
08V 25V
09V 24V
10V 23V
11V 22V
Chapter 16 – Unidentified Person File 16-20 For assistance call: 503-378-5565
12V 21V
13V 20V
14V 19V
15V 18/
16V 17X
NIC/U710011181 DTE/20080729 1431 EDT
16.13 BENEFITS AND EFFECTIVENESS DATA
Message Purpose Benefits and Effectiveness Fields Permitted
Cancel .rps
Clear .rps
Benefits and effectiveness data is collected by the LEDS and NCIC systems to provide users
with a means of collecting data associated with solved cases. This data is mandatory on all
transactions.
Monthly summaries and other reports from benefits and effectiveness data may be obtained by
contacting the LEDS Operations Center at (503) 378-5565.
Entry of benefits and effectiveness data is not mandatory but it does provide valuable
statistical information.
RPP must be present to use any of the other benefits and effectiveness fields
16.14 CLEAR TRANSACTION
16.14.1 CLEAR TRANSACTION DESCRIPTION
A clear transaction must be entered when the person has been identified.
16.14.2 CLEAR TRANSACTION PROCEDURE
An unidentified person record must be cleared when the entering agency identifies the person or
is officially advised the person has been identified by another agency.
The clear transaction will remove the unidentified person record and any supplemental records
appended to it.
16.14.3 BENEFITS AND EFFECTIVENESS DATA
Benefits and Effectiveness data may be included in the clear transaction.
16.14.4 CLEAR MESSAGE KEYS
CU Clear Unidentified Person
16.14.5 IDENTIFICATION OF RECORD TO BE CLEARED
An unidentified person record to be cleared must be identified by NCIC number (NIC) and
originating agency case number (OCA). The record identifiers must be preceded by the
appropriate message field codes, as shown in the example in Section 16.14.6.1 below.
Chapter 16 – Unidentified Person File 16-21 For assistance call: 503-378-5565
16.14.6 CLEAR UNIDENTIFIED PERSONS TRANSACTION
CU•ORI• NIC/_ _ _ _•OCA/_ _ _ _ •DCL•RPS
16.14.6.1 CLEAR UNIDENTIFIED PERSON RECORD EXAMPLE
CU.OR0370000.NIC/U123456789.OCA/YY-12345.YYYYMMDD
NCIC ACKNOWLEDGEMENT: CU ENTRY
OR0370000
CLEAR NIC/U123456789 OCA/YY-12345
16.15 CANCEL UNIDENTIFIED PERSON RECORD
16.15.1 CANCEL TRANSACTION DESCRIPTION
A cancel transaction deletes a record that is in error or is no longer valid from the Unidentified
Persons file. Cancellations can be done only by the agency that entered the record.
16.15.2 CANCEL TRANSACTION PROCEDURES
Records must be cancelled when it is determined the record:
• is no longer valid
• is not correctable using a modify message and therefore must be re-entered
• was entered for training purposes and its use is no longer needed
16.15.3 BENEFITS AND EFFECTIVENESS DATA
Benefits and Effectiveness data may be included in the cancel transaction.
16.15.4 CANCEL MESSAGE KEYS
XU Cancel Unidentified Person
16.15.5 IDENTIFICATION OF RECORD TO BE CANCELLED
Records to be canceled must be identified by NIC and OCA (in that order)
The cancel transaction removes the entire unidentified person record, including any
supplemental record or supplemental dental record appended to it. Required fields are message
key, ORI, NCIC number (NIC), originating agency case number (OCA), the current date (DCL),
and reason for person record removal (RPS) as shown in the following example. A cancellation
can be done only by the entering agency.
16.15.6 CANCEL UNIDENTIFIED PERSONS TRANSACTION
XU•ORI•NIC/_ _ _ _•OCA/_ _ _ _•DOC•RPS
Chapter 16 – Unidentified Person File 16-22 For assistance call: 503-378-5565
16.15.6.1 CANCEL UNIDENTIFIED PERSONS RECORD EXAMPLE
XU.OR0370000.NIC/U123456789.OCA/YY-12345.YYYYMMDD
NCIC ACKNOWLEDGEMENT: XU ENTRY
OR0370000
CANCEL NIC/U123456789 OCA/YY-12345
16.15.7 CANCEL SUPPLEMENTAL RECORDS
This transaction will cancel specified supplemental identifiers from an unidentified person record.
Up to nine SMT’s can be deleted in one transaction. If more SMT’s are to be canceled, additional
transactions are required. Required fields are message key, ORI, NCIC number (NIC), originating
agency case number (OCA) and message field code (SMT).
16.15.7.1 CANCEL SUPPLEMENTAL RECORD EXAMPLE
XUN.OR0370000.NIC/U123456789.OCA/YY-12345.SMT/SC FAC.
SC UL ARM
NCIC ACKNOWLEDGEMENT: XUN ENTRY
ORO370000
CANCEL SUPP NIC/U123456789 OCA/YY-12345
SMT/SC FACE,SC UL ARM
16.15.8 CANCEL SUPPLEMENTAL DENTAL DATA (XD)
This transaction will cancel all supplemental dental information appended to an unidentified
person record. Required fields are message key, NCIC number (NIC) and originating agency
case number (OCA).
16.15.8.1 EXAMPLE CANCEL DENTAL DATA TRANSACTION
XD.OR0370000.NIC/U123456789.OCA/YY-12345
NCIC ACKNOWLEDGEMENT: XD ENTRY
OR0370000
CANCEL DENTAL DATA NIC/U123456789 OCA/YY-12345
16.16 LOCATE TRANSACTION
There are no locate procedures for the Unidentified Person File
16.17 INQUIRY TO UNIDENTIFIED PERSON FILE
Two inquiry formats are provided for access to the NCIC unidentified person file. They are:
NCIC number (NIC) or originating agency case number (OCA) inquiry
This inquiry will produce the record specified and should be used for administrative inquiries. (i.e.
Validation, etc.)
Physical characteristics inquiry
Chapter 16 – Unidentified Person File 16-23 For assistance call: 503-378-5565
This inquiry will produce any unidentified person records matching the inquiry criteria. Height,
weight, and age matches are based on established ranges. Broader searches can be made by
varying these data elements in the inquiry.
16.17.1 MESSAGE KEY (QU)
QU Query unidentified person or body
16.17.2 NIC AND OCA INQUIRY
These inquiries will produce only those records which match the NIC or OCA that is used.
INQUIRY USING: NIC
QU.OR0370100.NIC/U000019040
OR
INQUIRY USING: OCA
QU.OR0370100.OCA/2006-6132006
NCIC ACKNOWLEDGEMENT: QU ENTRY
REUR 0006 NCIC
0R0370100
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1953-1956
DBF/20060401 HGT/508-600 WGT/130-135 EYE/GRN HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/2006-6132006
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
07V 26V
08V 25V
09V 24V
Chapter 16 – Unidentified Person File 16-24 For assistance call: 503-378-5565
10V 23V
11V 22V
12V 21V
13V 20V
14V 19V
15V 18/
16V 17X
NIC/U000019040 DTE/20060613 1640 EDT
16.17.3 PHYSICAL CHARACTERISTICS INQUIRY
QU●ORI●AGE/_ _●SEX/_●RAC/_●EYE/_ _ _●HAI/_ _ _●HGT/_._._●WGT/_ _ _●IND/_
●ARE/_._._
16.17.3.1 PHYSICAL CHARACTERISTICS INQUIRY EXAMPLE
QU.0R0370100.AGE/52.SEX/F.RAC/W.EYE/GRN.HAI/BLN.HGT/508.WGT/130
NCIC ACKNOWLEDGEMENT: QU ENTRY
NO RECORD
0R0370100
NO UPER REC AGE/52.SEX/F.RAC/W.EYE/BRO.HAI/BRO/HGT/600.WGT/170
MATCHING RECORD
REUR 0011 NCIC
0R0370100
NCIC HAS 1 POSSIBLE MATCHES FOR YOUR INQUIRY. THE TWO HIGHEST SCORING
RECORDS ARE LISTED FOLLOWED BY THE NIC NUMBERS OF UP TO 20 OF THE HIGH
SCORE RECORDS. CONTACT NCIC FOR OFF-LINE SEARCH FOR ALL RECORDS.
MKE/UNIDENTIFIED PERSON LIVING
ORI/0R0370000 SEX/F RAC/W EYB/1953-1956
DBF/20060401 HGT/508-600 WGT/130-135 EYE/GRN HAI/BLN SMT/GLASSES
FPC/12XI11C0DMDI1459PM13 OCA/2006-6132006
MIS/SUFFERING FR0M AMNESIA, WEARING PINK L0N SLEEVE SWEATER WITH M0N0GRAM
MIS/JJR,J0RDACHE JEANS,PINK BIKINI UNDERWEAR,WHITE RUNNING SH0E WITH BLUE NIKE
MIS/SYMB0L, RIGHT-HANDED, DARK SUNTAN,B0ST0N ACCENT, PH0NE 503 378-5565 THIS IS
MIS/ A TEST REC0RD
BLT/AP0S FPA/N
BXR/P
JWT/CL,ER,NE,RI
JWL/CL-YEL BIC,ER-WHI GLD PIERCED H00PS,NE-IS STERLING 14 INCH FINE LINK,RI-IS
JWL/WHI GLD 3/4 K DIAM0ND
DNA/N
ORI IS LEDSTEST COUNTY SHERIFFS OFFICE 503 378-3055 X55015
SMT/NM L ARM
SMT/NM R LEG
SMT/SC BACK
DENTAL CHARACTERISTICS
DXR/Y MPA/N DRE/INDIVIDUAL HAS NUMER0US CARIES
TOOTH
01X 32V
Chapter 16 – Unidentified Person File 16-25 For assistance call: 503-378-5565
02M 31D
03V 30V
040 29V
05V 28V
06V 27V
07V 26V
08V 25V
09V 24V
10V 23V
11V 22V
12V 21V
13V 20V
14V 19V
15V 18/
16V 17X
NIC/U000019040 DTE/20060613 1640 EDT
U000019040 075
When an inquiry matches on multiple records, NCIC will return the two records that receive the
highest score and the NCIC numbers of up to the next eighteen records. The total count of
possible matching records is included in the response. A response similar to the one following
would be received.
MULTIPLE MATCHING RECORDS
OR0370100
NCIC HAS 1110 POSSIBLE MATCHES FOR YOUR INQUIRY
THE TWO HIGHEST SCORING RECORDS ARE LISTED FOLLOWED
BY THE NIC NUMBERS OF UP TO 20 OF THE HIGH SCORE
RECORDS. CONTACT NCIC FOR OFF-LINE SEARCH FOR ALL RECORDS.
This response would include two (2) records that look similar to the one on the previous page.
Those records would be followed by list of NIC numbers of other records which closely match the
criteria listed in the inquiry.
Using the format shown in Section 16.17.2, each of the NIC numbers can be queried to obtain
the complete record.
16.17.4 BODY PARTS STATUS INQUIRY
The body parts status inquiry is for use when a police agency has recovered part, but not all, of a
body. The inquiry is searched against all unidentified dead body records that have at least one body
part coded “N” (not recovered). Abbreviated records of all unidentified bodies that could match the
body parts (BPS) inquiry will be returned. You may obtain any full record by making inquiries using
the NCIC number of the desired record.
The number of abbreviated records returned may be limited to those of the same sex, race, and/or
to records entered from a specific geographic area.
Optional fields which may be used with the BPS inquiry to limit the number of responses are:
FIELD DESCRIPTION
SEX: The use of the sex field in the inquiry will limit the responses to those
records that contain a matching sex code or a sex code of “U” for unknown.
If the sex of the recovered body is unknown the sex field should not be
used.
Chapter 16 – Unidentified Person File 16-26 For assistance call: 503-378-5565
RACE: (Any valid NCIC Race code) If the race is unknown the race field should not
be used.
AREA:
If the area field contains the characters “OR*” (Oregon only), the responses
will be limited to records entered by agencies in Oregon plus records
entered by any federal agency.
If the area field is not used in the inquiry the response will include all
possible matching records on file. A BPS inquiry may include one, two, or all
three optional fields immediately FOLLOWING the body parts status code.
See example in Section 16.17.4.2.
16.17.4.1 BODY PARTS STATUS INQUIRY TRANSACTION
QU●ORI●BPS/_ _ _ _●SEX/_
●RAC/_
●ARE/_ _ _
●IND/_
16.17.4.2 BODY PARTS STATUS INQUIRY EXAMPLE
QU.OR0370000.BPS/FFNNNNNNNNNNNNN.SEX/F.ARE/OR
NCIC ACKNOWLEDGEMENT: QU ENTRY
NO RECORD
REUR 0011 NCIC
OR0370000
NO UPER REC BPS/FFNNNNNNNNNNNNN.SEX/F.ARE/PA
MATCHING RECORD
REUR 0011 NCIC
OR0370000
FOLLOWING ARE ABBREVIATED RECORDS WHICH MATCH YOUR INQUIRY ON:
BPS/FFNNNNNNNNNNNNN, SEX/F, ARE/PA
BPS SEX/RAC EYB EDD DBF ORI NIC
NNFNFNFNFNFNFNF F/W 1960-1967 19940000 19980415 MDMSP3100 U124909090
NNFNNNNNNFNNFNN F/W 1955-1959 19970525 19970527 PAPSP1800 U123890329
NNFNNNNNNNNNNNN F/W 1959-1969 19990600 19990614 NY0370000 U127550322
NNNNNNNNNDDNNNN U/U 1968-1972 19960604 19960618 PA0630500 U126729953
MAKE INQUIRY ON NIC NUMBER TO RETRIEVE COMPLETE RECORD.
Chapter 16 – Unidentified Person File 16-27 For assistance call: 503-378-5565
16.17.4.3 BODY PARTS STATUS CHART
Chapter 16 – Unidentified Person File 16-28 For assistance call: 503-378-5565
16.18 MESSAGE FIELD CODES DIRECTORY
Each message transaction is comprised of multiple data elements; this section provides the
necessary information on data elements for these transactions. Each data element is identified
by a specific field name. Each field name is abbreviated with a unique three or four character
code called a message field code (MFC). The MFC’s are sorted alphabetically, then followed by
a plain-word description of each. The number immediately following the description indicates the
maximum number of characters allowed for that data element. Below the description line is text
describing specific requirements for that field.
16.18.1 AGE AGE – 2
OPTIONAL
Approximate age of unidentified person, used in unidentified person query (QU). One or two
digits. Records with ages plus or minus one year will be returned. If the person inquired upon is
100 years old or older, the first character (the "1") should be dropped.
16.18.2 ARE AREA – 2
OPTIONAL
Geographic area of record ORI to include in missing person query (QM) hit responses. Includes
state and nearby states. Must use a code from the State and Country Data Codes Chapter of the
NCIC 2000 Code Manual. If the code is followed by an asterisk (*) then the query will be limited
to records containing the same code and/or "US" in the first two positions of the ORI field.
ARE ORI OF RECORDS RETURNED IN RESPONSE
AL AL, FL, GA, LA, MS, NC, TN, & US
AK AK, BC, YT, & US
AZ AZ, CA, CO, NV, NM, UT, & US
AR AR, IL, KS, KY, LA, MS, MO, OK, TN, TX, & US
CA AZ, CA, NV, OR, & US
CO AZ, CO, KS, NB, NM, OK, TX, UT, WY, & US
CT CT, ME, MA, NH, NJ, NY, PA, RI, VT, & US
DE DE, DC, MD, NJ, PA, VA, & US
DC DE, DC, MD, NJ, PA, VA, WV, & US
FL AL, FL, GA, MS, & US
GA AL, FL, GA, NC, SC, TN, & US
HI HI & US
ID ID, MT, NV, OR, UT, WA, WY, AB, BC, & US
IL AR, IL, IN, IA, KY, MI, MN, MO, TN, WI, & US
IN IL, IN, KY, MI, OH, WI, ON, & US
IA IL, IA, KS, MN, MO, NB, SD, WI, & US
KS AR, CO, IA, KS, MO, NB, NM, OK, TX, & US
Chapter 16 – Unidentified Person File 16-29 For assistance call: 503-378-5565
KY AR, IL, IN, KY, MO, NC, OH, TN, VA, WV, & US
LA AL, AR, LA, MS, OK, TX, & US
MA CT, MA, ME, NH, NJ, NY, PA, RI, VT, & US
ME CT, MA, ME, NH, RI, VT, NK, NS, PQ, & US
MD DE, DC, MD, NJ, OH, PA, VA, WV, & US
MI IL, IN, MI, MN, OH, WI, ON, & US
MN IL, IA, MI, MN, NB, ND, SD, WI, MB, ON, & US
MS AL, AR, FL, LA, MS, MO, TN, & US
MO AR, IL, IA, KS, KY, MS, MO, NB, OK, TN, & US
MT ID, MT, ND, SD, WA, WY, AB, BC, MB, SN, & US
NB CO, IA, KS, MN, MO, NB, SD, WY, & US
NV AZ, CA, ID, NV, OR, UT, & US
NH CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US
NJ CT, DE, DC, MD, MA, NJ, NY, PA, RI, VA, & US
NM AZ, CO, KS, NM, OK, TX, UT, & US
NY CT, MA, NH, NJ, NY, OH, PA, RI, VT, ON, PQ, & US
NC AL, GA, KY, NC, SC, TN, VA, WV, & US
ND MN, MT, ND, SD, WY, MB, SN, & US
OH IN, KY, MD, MI, NY, OH, PA, WV, ON, & US
OK AR, CO, KS, LA, MO, NM, OK, TX, & US
OR CA, ID, NV, OR, WA, & US
PA CT, DE, DC, MD, MA, NJ, NY, OH, PA, RI, VA, WV, ON, & US
RI CT, ME, MA, NH, NJ, NY, PA, RI, VT, & US
SC GA, NC, SC, TN, & US
SD IA, MN, MT, NB, ND, SD, WY, & US
TN AL, AR, GA, IL, KY, MS, MO, NC, SC, TN, VA, WV, & US
TX AR, CO, KS, LA, NM, OK, TX, & US
UT AZ, CO, ID, NV, NM, UT, WY, & US
VT CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US
WA ID, MT, OR, WA, BC, & US
WV DC, KY, MD, NC, OH, PA, TN, VA, WV, & US
WI IL, IN, IA, MI, MN, WI, & US
WY CO, ID, MT, NB, ND, SD, UT, WY, & US
ARE ORI OF RECORDS RETURNED IN RESPONSE
AB ID, MT, AB, BC, NT, SN, & US
Chapter 16 – Unidentified Person File 16-30 For assistance call: 503-378-5565
BC AK, ID, MT, WA, AB, BC, NT, YT, & US
MB MN, MT, ND, MB, NT, ON, SN, & US
NF NF, PQ, & US
NK ME, NK, NS, PE, PQ, & US
NS ME, NK, NS, PE, & US
NT AB, BC, MB, NT, PQ, SN, YT, & US
ON IN, MI, MN, NH, NY, OH, PA, VT, MB, ON, PQ, & US
PE NK, NS, PE, & US
PQ ME, NH, NY, VT, NF, NK, NT, ON, PQ, & US
SN MT, ND, AB, MB, NT, SN, & US
YT AK, BC, NT, YT, & US
PR PR, VI, & US
VI PR, VI, & US
16.18.3 BLT BLOOD TYPE – 5
OPTIONAL
Must be a valid NCIC blood type code from the Personal Descriptors section of the NCIC 2000
Code Manual.
16.18.4 BPS BODY PARTS STATUS - 15
OPTIONAL
Used to query Unidentified Person records when body parts are found.
16.18.5 BXR BODY X-RAYS – 1
MANDATORY
Must be a code from the Body X-Rays Available section of the Personal Descriptors chapter of
the NCIC 2000 Code Manual.
16.18.6 CDA MANNER AND CAUSE OF DEATH – 30
OPTIONAL
Not Used for Unidentified Living Person.
Enter a period (.) if you are NOT using a mask.
16.18.7 CRC CIRCUMCISION – 1
OPTIONAL
Must be a code from the Circumcision Field Codes section of the Personal Descriptors chapter of
the NCIC 2000 Code Manual. SEX must be "M" in order to use this field.
Chapter 16 – Unidentified Person File 16-31 For assistance call: 503-378-5565
16.18.8 DBF DATE BODY FOUND – 8
MANDATORY
Enter the date the unidentified person was found. Date format, which is YYYYMMDD.
16.18.9 DCH DENTAL CHARACTERISTICS – 319
MANDATORY
1. The DCH Field describes the status of each tooth, restorations for each surface of the tooth
(MODFL), missing (X), virgin (V), no information remembered (/), root canal (R), or crown (C).
1. An NCIC 2000 Missing Person Dental Report, or one similar, can be completed by a
dentist or forensic odontologist and returned to the user for entry.
2. If all 32 permanent teeth are present with no restorations, the agency can enter the code
ALL in the DCH Field. If the agency enters ALL in the DCH Field, it cannot add information,
and the system transmits the following after the DRE Field in a positive response:
ALL 32 PERMANENT TEETH ARE PRESENT WITH NO RESTORATIONS
Note: If an agency enters ALL in the DCH Field, the code V will be used for all 32 teeth,
and the system will generate a dental cross-search comparison.
3. If dental characteristics are not available for coding, then the agency should enter UNK in
the DCH Field. If the agency enters the code UNK in the DCH Field, the system transmits
the following after the DRE Field in a positive response:
DENTAL CHARACTERISTICS (DCH) ARE NOT AVAILABLE
Note: If an agency enters UNK in the DCH Field, NCIC will not generate a dental cross-
search comparison.
2. The codes must be entered using a comma as a separator with the exception of the last code
which must be followed by a period (field delimiter) or logical end of transmission.
3. If the agency does not enter the code ALL or UNK, the only valid codes shall be 01 through
32. Each code shall be used only once. These codes shall be followed by the appropriate
letter(s) or special character (e.g., 01M).
A modification of any code for the 01 through 32 tooth codes will replace any coding for that
specific tooth, (for example, 01MO was initially entered, 01FL was modified into the record, the
record will then list only 01FL). If new codes must be added to the existing codes for a tooth,
the existing codes must be reentered along with the new codes, (for example, 01MO was
initially entered for tooth number 1 and FL must be added, then 01MOFL should be entered to
list 01MOFL).
4. The DCH Field shall contain a maximum of 32 codes, separated by commas, consisting of two
numerics followed by option 1, 2, or 3:
1. One special character /, or one special character / followed by R.
2. One alphabetic character M, O, D, F, L, X, or V.
3. Two to seven alphabetic characters M, O, D, F, L, C, and R.
5. Any combination of M, O, D, F, or L should be entered in the sequence of M, O, D, F, L.
Chapter 16 – Unidentified Person File 16-32 For assistance call: 503-378-5565
6. The R character should follow any combination of M, O, D, F, L, C or the / character.
7. The C character should follow any combination of M, O, D, F, or L.
8. The only character that should be used with / is the R character.
9. The characters V and X should not be used with any combination of characters.
10. The characters M, O, D, F, L, C, R, /, V, and X may be used only once per numeric.
16.18.10 DCL DATE OF CLEAR – 8
MANDATORY
Date format, which is YYYYMMDD. Date record cleared. Must be today or prior to today.
16.18.11 DLO DNA LOCATION – 250
CONDITIONAL
Mandatory with DNA “Y” – used as a set
Prohibited otherwise – must be left blank
All characters except period, slash, single quote and double quote permitted. Use to describe the
location of the DNA sample, the type of DNA sample, contact information, ORI, and CODIS
number. (The Combined DNA Index System (CODIS) is an FBI database of genetic information.)
16.18.12 DNA DNA PROFILE INDICATOR – 1
OPTIONAL
Must be either "Y" or "N". Indicates whether or not a DNA sample is available. See DLO for more
information. "Y" or "N" indicates whether or not a DNA sample is available.
When DNA is "Y" in entry messages, DLO is required.
When DNA is "N" in entry messages, DLO must be blank.
When DNA is "N" in modify messages, DLO is automatically removed from the record.
16.18.13 DOC DATE OF CANCELLATION – 8
MANDATORY
Date format, which is YYYYMMDD. Date record canceled. Must be today or yesterday.
16.18.14 DRE DENTIST’S REMARKS – 50
OPTIONAL
This field should contain dental remarks that cannot be coded in the DXR or DCH fields.
16.18.15 DXR DENTAL X-RAYS AVAILABLE - 1
MANDATORY
The DXR Field must contain Y or N.
Chapter 16 – Unidentified Person File 16-33 For assistance call: 503-378-5565
16.18.16 EDD ESTIMATED DATE OF DEATH – 8
NOT USED
Not used. Enter a period (.).
16.18.17 EYB ESTIMATED YEAR OF BIRTH (RANGE) – 9
OPTIONAL
Nine characters as follows. Four numerals representing the earliest estimated year of birth, a
hyphen, then four numerals representing latest estimated year of birth. E.g. 1950-1954. The
maximum range allowed is 20 years.
If the year of birth has been definitely established the years entered must be equal. E.g.
1950-1950.
16.18.18 EYE EYE COLOR – 3
MANDATORY
Must be a code from the Eye Color Field Codes Section of the Personal Descriptors chapter of
the NCIC 2000 Code Manual.
16.18.19 FPA FOOTPRINTS AVAILABLE – 1
OPTIONAL
"Y", "N", or blank. Flag indicating that footprints of the unidentified person are available.
16.18.20 FPC FINGERPRINT CLASSIFICATION – 20
OPTIONAL
Fingerprint classification code.
See the Fingerprint Classification (FPC) Field Codes section in the Personal Descriptors chapter
of the NCIC 2000 Code Manual for a detailed description of this field.
16.18.21 HAI HAIR COLOR – 3
MANDATORY
Must be a code from the Personal Descriptors chapter of the NCIC 2000 Code Manual.
Note: The code “BLD” is permitted only in III (CCH) records. For other NCIC qualified records use
the code “XXX” for completely bald and enter “BALD” in the Scars, Marks, Tattoos and Other
Characteristics Field (SMT).
16.18.22 HGT APPROXIMATE HEIGHT – 7
MANDATORY
Approximate height in feet and inches, using three digits. Fractions of an inch should be rounded
to the nearest inch. For example, a person 6' 2" tall would be coded as 602.
The range entered must have the lower estimated height in positions 1 through 3 and the higher
estimated height in positions 5 through 7. The two heights must be separated with a hyphen and
the difference between them must not exceed 6 inches. The maximum permitted height is 7' 11".
Chapter 16 – Unidentified Person File 16-34 For assistance call: 503-378-5565
If the exact height is known then enter it twice separated with a hyphen.
If the height is not known then “UNK” should be entered in the first three positions.
16.18.23 IMN NCIC IMAGE NUMBER – 10
OPTIONAL
An NCIC-assigned number. It is the alphabetic "I" followed by nine digits. IMN/IMT must be
entered or deleted together, as a set. IMN/IMT may not be modified.
16.18.24 IMT IMAGE TYPE - 1
CONDITIONAL
Mandatory with IMN – used as a set
Prohibited otherwise
Type code for NCIC-assigned image number. IMN/IMT must be entered or deleted together, as a
set. IMN/IMT may not be modified.
16.18.25 IND IMAGE INDICATOR – 1
OPTIONAL
"Y" or "N". Passed through to NCIC. Image Indicator used to specify whether or not an image
should be returned if available. If the image indicator is “Y”, then image data related to each
primary hit response will be returned if available. Image response types are as follows:-
CODE DESCRIPTION IMAGE TYPE
1 Fingerprint Image (IMT F)
2 Mugshot Image (IMT M)
3 Signature Image (IMT S)
4 Identifying Image (IMT I)
5 Generic Image (IMT B or V)
Chapter 16 – Unidentified Person File 16-35 For assistance call: 503-378-5565
16.18.26 JWL JEWELRY DESCRIPTION – 100
OPTIONAL
Use to further describe the jewelry on the missing person. All characters except period, slash,
single quote and double quote permitted. Describe engravings, color, number of stones, etc, to
correspond with JWT codes used.
16.18.27 JWT JEWELRY TYPE – 50
OPTIONAL
Must be a code from the Jewelry Type (JWT) Field Codes in the Personal Descriptors chapter of
the NCIC 2000 Code Manual. Up to 17 codes, separated by commas, may be used.
16.18.28 LKA LINKAGE CASE NUMBER – 20
CONDITIONAL
Mandatory with LKI – used as a set
Otherwise must be left blank
To specify other Oregon records in NCIC as being related records. Enter the ORI of the related
record in LKI and the OCA of the related record in LKA.
The LKI and LKA must match at least one ORI and OCA in an existing LEDS record. If the
current message is NCIC Qualified then at least one of the ORI-and-OCA-matching records must
be NCIC Qualified.
The LKI and LKA cannot match the ORI and OCA in the same message. The LKI and LKA must
be entered, modified, or deleted together, as a set.
The characters permitted in LKA are letters, numbers, hyphens, and spaces (same as OCA).
The capability to link records is useful when two or more agencies share the same case, when
different cases in the same department are associated and to link missing and/or unidentified
person records when an identification is made but only part of the body has been recovered.
When a record is hit by a query using the RSH/Y option, all records related to it will also be
returned. Related records are those with ORI and OCA matching the hit record's LKI and LKA or
ORI and OCA. (For clarification see Query section examples.)
16.18.29 LKI LINKAGE AGENCY IDENTIFIER.-.9
OPTIONAL
See LKA above.
16.18.30 MAL MEDICAL EXAMINER/CORONER LOCALITY – 30
OPTIONAL
Free text to indicate the city and state.
Chapter 16 – Unidentified Person File 16-36 For assistance call: 503-378-5565
16.18.31 MAN MEDICAL EXAMINER/CORONER AGENCY NAME AND NUMBER – 50
OPTIONAL
Free text to indicate the agency name and case number.
16.18.32 MAT MEDICAL EXAMINER/CORONER TELEPHONE – 12
OPTIONAL
Must be three numerics, a space, three numerics, a hyphen, and four numerics
16.18.33 MIS MISCELLANEOUS – 500
MANDATORY
At minimum, originating agencies must enter a telephone number at which they may be reached
24-hours a day in the miscellaneous field for the purposes of record confirmation.
Use to further describe the unidentified person. All characters except period, slash, single quote
and double quote permitted.
16.18.34 MKE MESSAGE KEY - 3
MANDATORY
The message key is determined by the type of record transaction. “EUL” is the only entry
transaction allowed for all but the Oregon State Police.
16.18.35 MPA DENTAL MODELS OR PHOTOGRAPHS OF TEETH AVAILABLE – 1
MANDATORY
The MPA Field must contain "Y" or "N".
16.18.36 NIC NCIC NUMBER – 10
MANDATORY
NCIC-assigned number used to identify records in NCIC. It is a letter followed by nine digits.
Unidentified person record NICs start with "U".
16.18.37 NOA NOTIFY ORIGINATING AGENCY – 1
OPTIONAL
"Y" or "N". Indicator used to request notification when record is hit. NCIC sends a $.H.
administrative message to the ORI of record when an inquiry, enter, or modify transaction results
in a hit response; and the Notify Originating Agency (NOA) flag is set to Y. Defaults to "N" if
unused. This replaces the use of "NOAH" in the MIS field which did not generate an automatic
message but directed the user to contact the owner of the record.
NCIC NOA RESPONSE EXAMPLE
REUR III
$.H.
0R0370100
ORIGINATING AGENCY NOTIFICATION AT 2228 EDT 20070826
Chapter 16 – Unidentified Person File 16-37 For assistance call: 503-378-5565
THD0S00N0 DOS DIPLOMATIC SECURITY BANGKOK
7200 BANGKOK PL
WASHINGTON FEDERAL AGENCY DC THAILAND
011 66 2 205 4945
1N01125N2DUM0WQW.QW.THD0S00N0.NAM/JUNGLE, GE0RGE 0.D0B/19600101.SEX/M.RAC/W.
S0C/111223333.VIN/TESTTVIN12345
S/F NAM/SMITHTESTSMITH,J0HNJ0HN
S/F DOB/19550101
S/F SOC/557315150
S/F MNU/AS-420190222
S/F OLN/111223444 CA 1999
MKE/WANTED PERSON
ALLERGIES
NO EXTRADITION
ORI/0R0370100 NAM/BILLYB0B-RIKER,CHRIS SEX/M RAC/B POB/0R DOB/19600404
HGT/600 WGT/200 EYE/BR0 HAI/BLK FBI/100044L8 SKN/FAR
SMT/SC L ARM
FPC/AAAAAAAAAAAAAAAAAAAA MNU/0A-MCL999999 SOC/535673454
OLN/738HFG5673 OLS/FL OLY/2000
OFF/ESCAPE SEE MIS - PR0BV PCS 2
OOC/ROBBERY - BUSINESS-GUN
DOW/19960101 OCA/123456789
CTI/0R034043J
MIS/THIS IS A TEST
DNA/N
NIC/W000004730 DTE/20060315 1044 EST
Note: The above $H message was received because the NOA flag was set to Y in the NCIC
record and NCIC found a match between the first six characters of the person of interest’s SOC
and the first six characters of the subjects OLN.
16.18.38 OCA ORIGINATING AGENCY CASE NUMBER – 20
MANDATORY
Case number assigned by entering agency. Letters, digits, hyphens, and spaces permitted. Must
be longer than one character. Cannot be all spaces, all zeros, or "NONE". First seven characters
cannot match first seven characters of ORI.
A second OCA in a modify transaction must not be in delete format (i.e. OCA/.)
It is strongly recommended that agencies assign unique case numbers to records entered under
their ORI unless these records are directly related to the same incident.
16.18.39 ORI ORIGINATING AGENCY IDENTIFIER - 9
MANDATORY
Code for agency submitting message, or for agency on whose behalf message is submitted. It is
the agency of record for messages. Must be an active ORI. First seven characters cannot match
first seven characters of OCA.
16.18.40 RAC RACE OF UNIDENTIFIED PERSON - 16
MANDATORY
Race of unidentified person. Must be a code from the Personal Descriptors chapter of the NCIC
2000 Code Manual. See the code manual for a detailed description of this field. Must be one of
these:
Chapter 16 – Unidentified Person File 16-38 For assistance call: 503-378-5565
CODE RACE RACE Code Searched
"A" Asian or Pacific Islander A, B, I, U, and W
"B" Black A, B, I, and U
"I" American Indian or Native Alaskan A, B, I, U, and W
"U" Unknown A, B, I, U, and W
"W" White A, I, U, and W
16.18.41 RPS REASON FOR PERSON RECORD REMOVAL – 21
OPTIONAL
Reason for cancel or clear message.
Benefits and effectiveness data is collected by the LEDS and NCIC systems to provide users
with a means of collecting data associated with solved cases. RPS must be present to use any of
the other benefits and effectiveness fields.
Monthly summaries and other reports from benefits and effectiveness data may be obtained by
contacting the LEDS Operations Center at (503) 378-5565
All dates must be today or prior to today, in YYYYMMDD format.
MESSAGE PURPOSE RPS VALUES ALLOWED
ADMIN CLOSING
Cancel Unidentified Person CASE DROPPED
PREVIOUSLY IDENTIFIED
HIT LOCAL YYYYMMDD
HIT STATE YYYYMMDD
HIT NCIC YYYYMMDD
Clear Unidentified Person
IDENTIFIED YYYYMMDD
OTHER MEANS
PREVIOUSLY IDENTIFIED
“HIT LOCAL” is used to denote that the record is held in a local system e.g. AIRS, “HIT STATE”
is used to denote that the record is held in a “state” system e.g. LEDS, and “HIT NCIC” is used to
denote that the record is held in NCIC.
“IDENTIFIED YYYYMMDD” identification based on a hit from an undetermined system.
“OTHER MEANS” indicates that the Locate/Identification was accomplished through means
other than a system hit
“PREVIOUSLY IDENTIFIED” indicates that the unidentified person was identified previously but
that a Cancel/Clear transaction was not performed.
16.18.42 SEX GENDER OF UNIDENTIFIED PERSON - 1
MANDATORY
Must be either M (male) or F (female). If unidentified person is transsexual then the SEX field
must indicate gender at time report is filed and the at-birth gender should be entered in the
miscellaneous (MIS) field.
Chapter 16 – Unidentified Person File 16-39 For assistance call: 503-378-5565
16.18.43 SMT SCARS, MARKS, TATTOOS, ETC. – 10
OPTIONAL
Must be a code from the Scars, Marks, Tattoos, and Other Characteristics (SMT) Field Codes
section in the Personal Descriptors chapter of the NCIC 2000 Code Manual.
16.18.44 VLN NAME OF VALIDATOR – 30
OPTIONAL
Use VLN in a modify message to validate a record. All characters except period, slash, single
quote and double quote permitted. Can be in any form that will uniquely identify the person
validating record, i.e., employee identification number, user id number, name, etc. VLN cannot
be modified to be blank.
VLN data will only be included in responses when queried by the ORI of record.
16.18.45 VRX CORRECTIVE VISION PRESCRIPTION - 40
OPTIONAL
Prescription for glasses as written by a doctor. See the Personal Descriptors chapter of the NCIC
2000 Code Manual for a detailed description of this field.
If the vision prescription contains more than 40 characters, the right lens information should be
entered in the VRX field and the left lens information in the MIS field. Letters, numbers, spaces,
commas, hyphens, plus signs, dollar signs, ampersands, and slashes ("/") are allowed.
Decimal points (periods), equals signs, and times signs ("×") are not permitted. In these
instances the following codes should be used for entry:-
PRESCRIPTION CODE
SYMBOL
● (decimal) D
= (equals) E
× (times) X
16.18.46 WGT APPROXIMATE WEIGHT OF UNIDENTIFIED PERSON- 7
MANDATORY
Must be UNK (unknown) or three numerical characters, a hyphen, and three additional numerical
characters.
The range entered must have the lower estimated weight in positions 1 through 3 and the higher
estimated weight in positions 5 through 7. The two weights must be separated with a hyphen and
the difference between them must not exceed 50 pounds. The minimum is 001, the maximum is
499. Leading zero(s) are required when less than one hundred pounds.
If the exact weight is known then enter it twice separated with a hyphen.
If the weight is not known then “UNK” should be entered in the first three positions.
Chapter 16 – Unidentified Person File 16-40 For assistance call: 503-378-5565
Source: CHPTR_16_UNDNTFD_PERSONS.docx