WAIBR Manual V2b

WAIBR Manual V2b

Washington IBR

Executive Information Services

1396 NE 20th Avenue, Suite 100

Ocala, FL 34470

Phone: (208) 580-0400

FAX: (775) 201-7575

Internet Mail: support@goeis.net

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Correspondence regarding this publication should be directed to:

Executive Information Services

1396 NE 20th Avenue, Suite 100

Ocala, FL 34470

support@goeis.net

(208) 580-0400

January 2023

© 2023 Executive Information Services

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Table of Contents

Executive Information Services ............................................................................................................0

WAIBR Summary .............................................................................................................................3

NIBRS Incident ...............................................................................................................................3

Same Time And Place Rule ...........................................................................................................3

Examples Of IBR Incidents ............................................................................................................3

Jurisdiction ..................................................................................................................................4

Guidelines: ...................................................................................................................................4

Layout Functionality ........................................................................................................................4

Facepage .....................................................................................................................................4

Administrative Segment ................................................................................................................5

Exceptional Clearance ...................................................................................................................5

Cargo Theft .................................................................................................................................6

Cargo Theft Incidents ...................................................................................................................6

Cargo Theft Example ....................................................................................................................7

Offenses .........................................................................................................................................7

Attempted Crimes ........................................................................................................................7

State-Specific Offense Code ..........................................................................................................8

Bias Motivated Crime ....................................................................................................................9

Names .......................................................................................................................................... 10

Offender Segment ...................................................................................................................... 10

Victim Segment .......................................................................................................................... 11

Name LEOKA ............................................................................................................................. 11

Name Victim Offender ................................................................................................................ 12

Arrest ........................................................................................................................................... 13

Name Victim Offender ................................................................................................................ 13

Primary IBR Offense ................................................................................................................... 14

Armed With ............................................................................................................................... 14

Juvenile Disposition .................................................................................................................... 14

Property / Vehicle .......................................................................................................................... 14

Report Validation........................................................................................................................... 15

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WAIBR Summary

The state of Washington incorporates all NIBRS data collection while adding their data and modifying some

of NIBRS. EIS has prepared a reference guide to help users enter the appropriate data in the IBR fields

within the RMS Entry Application to assist with consistency and accurate IBR reporting. If you need further

assistance, don't hesitate to contact our support office at 208-580-0400.

NIBRS Incident

Understanding what constitutes “acting in concert” is essential in WAIBR reporting. NIBRS considers ALL

offenders to have committed all offenses in an incident. Acting in concert requires that all offenders commit

or assist in committing all crimes in an incident. Offenders not consenting but assisting in committing all

offenses also act in concert.

An example to help identify acting in a concert: Two offenders rob a bar owner. One of the offenders held

a gun while the other began to assault the victim sexually. The second offender did not participate;

however, they had the weapon, which prevented anyone from assisting the victim, therefore, assisted in

committing the crime. In this incident, the offenders were acting in concert. This would be reported as one

incident with two offenders. One offender is connected to the victim through robbery and rape. The second

offender is associated only with the robbery. The arrest of any offender will clear the entire incident. If one

or more offenders did not act in concert, report a second incident.

Same Time and Place Rule

The same time and same place rules are used to help determine whether one incident gets reported with

multiple offenses or whether it should be multiple incidents with one offense. If there are insignificant time

or space intervals, it is one incident.

Examples Of IBR Incidents

▪ Example #1

Embezzlement, same offender, same victim, and same place over 18 months = one incident

▪ Example #2

Sexual Assault, same offender, same victim, different locations, over 12 months = different

incidents

▪ Example #3

Supplement to base case, same offender, same date, same location, different

offense added = same incident.

▪ Example #4,

Supplement to base case, Different offender (Not acting in concert), same victim,

same location, same date, different time = different incidents.

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Jurisdiction

Often, agencies inaccurately report incidents that do not occur in their jurisdiction. Use this guideline to

help determine jurisdiction and prevent duplicate reporting.

Guidelines:

• Federal, state, county, city, university, college, and tribal LEA should report what

occurs within their jurisdiction

• County and state should report incidents that occur outside of the city limits

• Only report incidents that occur within your jurisdiction

• If stolen property occurs outside your jurisdiction and is recovered inside your

jurisdiction, that incident is not reported to CAIBR. Recovered property should be

reported by the agency that reported it stolen

• Any warrants made inside your jurisdiction, but the original charge warrant is from

a different jurisdiction are not counted

• Only report arrests where the offenses have occurred within your jurisdiction

Layout Functionality

Facepage

The Type of Report selected will determine the incident type and what type of IBR fields are required for

reporting to the state. Agencies should choose the most severe incident if working more than one at a

time.

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Administrative Segment

The Administrative Segment fields are static and do not change as some other segments do. There are two

different elements reported here,

exceptional clearance and cargo

theft. This segment is automatically

reported for every group A offense.

Exceptional Clearance

To clear cases exceptionally, NIBRS requires that you know who the offender is, there is

enough probable cause to make an arrest, and there are reasons outside of your control that

you cannot prosecute this crime. Something may prevent the arrest, charging, or turning

the person over for prosecution within your jurisdiction.

• Death of the offender

• Prosecution Declined

• In Custody of another jurisdiction

• Victim refused to cooperate

• Juvenile / No Custody

• Not Applicable (None)

• Unfounded

NOTE: Victim refused to cooperate is only used IF the case was turned over to the prosecution, and the

victim refused to cooperate. It is NOT used if the victim refuses to cooperate in the investigation. The

submission application will automatically report an “N” to the state if no other values have been selected

or arrests have been entered.

In a multiple-offense situation, one clearance clears all offenses. You cannot exceptionally clear an incident

and clear by arrest simultaneously. Refrain from confusing, exceptionally clearing a case with

administratively closing a case.

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Cargo Theft

They are defined as the criminal taking of any cargo. Cargo shall be deemed moving in commerce at all

points between the point of origin and the destination, regardless of any temporary stop while awaiting

transshipment. Two key phrases are commercial shipment and in the supply chain.

• Report all offenses within a cargo theft incident

• There must be a cargo theft incident in addition to the cargo theft itself. There is not a cargo

theft offense by itself

Cargo Theft Incidents

1) 120 = Robbery

2) 210 = Extortion/Blackmail

3) 220 = Burglary/Breaking and Entering

4) 23D = Theft From Building

5) 23F = Theft From Motor Vehicle

6) 23H = All Other Larceny

7) 240 = Motor Vehicle Theft

8) 26A = False Pretenses/Swindle/Confidence Game

9) 26B = Credit Card/Automated Teller Machine Fraud

10) 26C = Impersonation

11) 26E = Wire Fraud

12) 26F = Identity Theft

13) 26G = Hacking/Computer Invasion

14) 270 = Embezzlement

15) 510 = Bribery

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Cargo Theft Example

A truck full of television sets was heading to a business to drop off its cargo. While enroute, someone stole

six television sets.

Check the box if multiple offenses occurred within an incident and one

was associated with cargo theft. Any report requiring a cargo theft

indicator will be auto-marked as “NO” unless the checkbox is marked

Yes.

Offenses

Use the keyword search to look up offenses instead of entering the violation statute on the main screen

because you cannot view the description before selecting it. You can enter the violation statute in the

keyword section or a partial word to view descriptions.

Attempted Crimes

Attempted crimes should be reported the same as the substantive offense. Attempted murders should be

reported as aggravated assaults, and all assaults should be reported as completed. There are not any

attempted assaults, only completed ones.

NOTE: If you check the attempted box, then property will not be required if it is a property crime.

On attempted crimes, a C (Completed) value is required on:

1) 09A Murder/ Negligent Manslaughter

2) 09B Negligent Manslaughter

3) 09C Justifiable

Manslaughter

4) 13A Aggravated

Assault

5) 13B Simple Assault

6) 13C Intimidation

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Up to 10 Group A offenses are reported to WAIBR. Group B offenses are ONLY reported if there is an arrest.

Only arrest information (not a victim) is collected for Group B offenses. HINT: There are seven Group B

offenses beginning with “90.” If no arrest segment is completed for the Group B crime, it is NOT reported.

For instance, an officer is investigating a Group B offense such as trespass. There is a victim and an

offense, but no suspects yet. This incident is not reported because there is NO arrest made.

Sometimes, you will have two crime codes with the same

IBR offense code. In this situation, you can use them for

prosecution; however, remove the IBR data from the

bottom of one. NOTE: You may receive a duplicate value

error using two of the same IBR offense codes on the victim

page.

Example:

Based on the chosen state statute, the IBR offense field should populate the selected case offense. All

offense codes are three characters, with the first two denoting the offense category and the third character

indicating the sub-category description. E.g., all assaults are a category 13 with either an “A, B, or C

describing the type of assault.

State-Specific Offense Code

Violation of a No Contact Order/Protection Order offense code 500 is a Washington state-specific offense.

If this code is selected, it is not sent to the FBI by the state in your submission as all the others are.

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IBR Location Type – The user must select the provided IBR location listing (F1) and select

the most appropriate location type based on the event details.

Bias Motivated Crime

IBR Bias Motivated Crime – Provided as a three-field collection. The bias must be against the offense,

not the incident or person. The user must enter a minimum of one value. Select the most appropriate

description code from the provided IBR Bias listing (F1). The list includes two mutually exclusive values of

“88” and “99”.

88 – No Bias – Officer believes that there was no bias as part of the offense. This value is defaulted for

you.

99 – Unknown Bias – Officer believes that BIAS may be a factor; however, is unable to classify at the

time of reporting. You may not leave this field as a 99. You must go back and change it to 88 or one of

the listed BIAS’s before submitting to the state.

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Offender Suspected of Using: Indicates whether any offenders in the incident were suspected of

consuming alcohol, using drugs/narcotics, or using computer equipment or a handheld device such as a

cellphone to perpetrate the crime during or shortly before the incident.

Type of Criminal Activity: Must be reported on counterfeiting/forgery, stolen property offenses,

drug/narcotic violations, drug equipment violations, pornography/obscene materials, gambling equipment

violations, weapon law violations, and animal cruelty. Users can report up to three codes per offense.

Method of Entry: Is required on all burglary/breaking and entering. Force can be an unlawful entry with

a key.

Domestic Violence: Indicates whether the incident involves a domestic violence situation. DV is required

on the following IBR Offense Codes: Arson, Assault Offenses, Bribery, Burglary, Counterfeit/Forgery, Crimes

against property, Homicide, Human Trafficking, Kidnapping, Robbery, Sex Offenses, and Violation of a No

Contact Order/Protection Order.

Type of Weapon or Force Involved: Indicates what weapon or force was used during the incident. This

field requires a value on the following offenses: Assaults, Human Trafficking, Kidnapping, Robbery, Sex

Offenses, and Weapon Law Violations.

NOTE: Using N in a field is mutually exclusive; therefore, you do not have to put any data in the other

fields.

Names

It will simplify report entry if the reporting officer adds the suspect/offender’s information to the system

BEFORE adding the victim. The victim will require the linkage to the offender, and as such, the offender

must be entered before completing this linkage on the victim page. If the offender is unknown, leave the

fields blank, and the system automatically links it to an unknown offender.

Offender Segment

All data fields are included in the

base names already in the RMS

system, so a new section will

NOT appear. Age, Sex, and

Ethnicity (On I and L types only)

are required. Residency is

required for all offenders and

victims. Arrestee, Suspect, and

Victim Offender are considered

Offenders.

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Victim Segment

• The Offense field under the Victim Segment will only allow you to choose up to ten offenses at a

time and will be displayed separately

• Do not list crimes against society. We do this in the background for you

• If the victim is unknown, you must still have a victim segment. For instance, you may have a

burglary, and the victim of the burglary is unknown

• Only link those offenses that the victim is the victim of

• The victim’s age, sex, ethnicity, and residency (Only on I and L types) are required. If the victim

is Law Enforcement, they must be 21 years or older

Name LEOKA

• The officer must be 21 or older, be officially working, sworn with full arrest powers. They usually carry a

badge or firearm and are paid from government funds

• In April 2015, the LEOKA Program included a particular role function in its definition: “An individual

serving in the capacity of an LEO at the request of an LEA whose officers meet the current collection

criteria.”

• The individual must be under the supervision of a certified LEO from the requesting agency at the time

of the incident but is not required to be in the physical presence of the officer while they are working an

assigned duty

• They can only be victims of 09A and 13A-C only

• The LEOKA segment for IBR is displayed when a PIN is selected for Name and Type of Victim is L

• ORI – If an outside agency is doing the investigation their ORI number should be

entered

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Name Victim Offender

Each victim must be associated with an offender or multiple offenders if an offender is known. Additionally, IBR

requires the officer to indicate the relationship between the offender and the victim. The system allows the officer

to associate up to 10 offenders with any victim. If the offender information is included as a name within the case,

the offender will be available from the (F1) selection lookup. Each Victim-Offender must link a relationship back

to themselves as VO.

NOTE: You must list the relationship of the other person first. Some examples of victim offenders include dual

domestic arrests, bar room brawls, mutual combat situations, etc.

VO1

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VO2

Arrest

Name Victim Offender

WAIBR allows you to choose a primary offense and provides a checkbox indicating if the arrest segment will clear

the incident. You will only count the arrests made for offenses committed within your jurisdiction. For instance,

you made a warrant arrest on a suspect who committed the offense elsewhere, or the domestic violence incident

occurred in another jurisdiction. You do not count these arrests because the crimes did not happen in your

jurisdiction.

All group B crimes are ONLY reported as arrests. You do not complete victim or property segments on a group B

crime. If you have group A and B crimes, you should report the group A offense as the primary arrest.

Initial arrest – Investigation occurred, and the offender was immediately taken into custody as a result.

Cite and release – Formal charges, citation was issued.

Warrant or follow up arrest – The

offender was arrested later after

several steps were taken, such as

not being able to find the offender,

occurred several days later, a

warrant was issued, etc.

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Only use multiple clearances when two or more related cases and the same offender(s) have been arrested.

The first incident the offender was arrested on should be marked as "count arrestee for the first case

cleared." All other linked cases should be marked as multiple cases cleared. This field is seldom used and

generally used by detectives or records.

Primary IBR Offense

The primary IBR offense field value is the only one reported to the FBI. Make sure that the most severe

offense is being reported in the field.

Armed With

Mark Y or N indicating if the offender was armed during the arrest. If the offender was armed with an

automatic weapon, check the Auto box.

Juvenile Disposition

If the juvenile was turned over to their guardian, select “Handled within the department.” If they are sent

to detention or brought before the courts, select “Referred to other agency.”

Property / Vehicle

Property and vehicles are treated in the same manner under IBR, and as such, the property/vehicle IBR

elements appearing on both the property and vehicle screen function identically. The IBR property segment

will only appear on the screen if the case involvement code indicates that the property item should be

included in an IBR report (e.g., STOLEN, SEIZED, BURNED, RECOVERED, etc.). Items in non-reportable

involvement (e.g., safekeeping, evidence) will not display IBR fields. A property segment is required on ALL

property crimes.

Type of Loss – This data value indicates why the property item is included and how it will be reported to

the state. This value should automatically fill in for the officer based on the case-involvement code selected

in the property involvement field.

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Description Code – This data value defines the type of property being reported and links it to the

appropriate IBR offense code listed in the offense segment. If the property is linked incorrectly, you will

receive a validation error when validating the report.

Report Validation

RMS will automatically verify the entire case for IBR compliance and will respond with one or more of the

following messages:

PASSED – Will indicate that the data entered in the report meets IBR report validation rules and that the

case is ready for submission to the state.

ERROR Qualified – Segment/Field error. Displays an IBR field name and descriptive error message. In

this case, the system has pinpointed the error and is providing specific instructions on how the error

should be resolved. Double-click the error, and the system will automatically display the record causing

the error.

ERROR Unqualified – General error, usually caused by a missing association. The system knows that

additional information is required but cannot locate the data within the case, so it cannot provide specific

detail on how to correct it. This is typically caused by a missing association (e.g., the victim is not linked to

an offense that requires a victim.) The officer will need to locate the record and correct the association.

• Clear the validation errors from the top to the bottom. Clearing items from the top may clear

items from the bottom depending on what the errors are

• On the Report Validation screen, you will see the IBR results when validated

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Source: WAIBR Manual V2b.docx