July_2021_RMS_Release_Notes2 (1)

Executive Information Services

Product Release Notes

Records Management System

July, 2021

Product Release Notes

The information in this document is provided for planning purposes only. The

software described in this document is furnished under a license agreement or non-

disclosure agreement. Executive Information Services reserves the right to change

specifications without notice.

US GOVERNMENT RESTRICTED RIGHTS: Use, duplication or disclosure by

the United States Government is subject to restrictions as set forth under DFARS

252.227-7013 or in FARS 52.227-19 Commercial Computer Software - Restricted

Rights.

Correspondence regarding this publication should be directed to:

Executive Information Services

1396 NE 20th Avenue, Suite 100

Ocala, FL 34470

support@goeis.net

(208) 580-0400

July, 2021

P age 1 | 25

Product Release Notes

TABLE OF CONTENTS

TABLE OF CONTENTS _________________________________________________________________________ 2

EXECUTIVE INFORMATION SERVICES PUBLIC SAFETY SOFTWARE ................................................. 4

LAW RECORDS MANAGEMENT SYSTEM RELEASE NOTES JULY, 2021 ............................................... 4

Document Convention ......................................................................................................................................... 4

Deployment .......................................................................................................................................................... 4

RMS PRODUCT ENHANCEMENT AND CORRECTIONS............................................................................. 5

RMS ENTRY ENHANCEMENTS AND CORRECTIONS ________________________________________________ 5

Added Violation Source Code ............................................................................................................................... 5

Corrected Duplicated Employment In MCR ......................................................................................................... 6

Offense Description In Header .............................................................................................................................. 6

Report Management Displays All Module types ................................................................................................... 7

Driver’s License Scanning ..................................................................................................................................... 7

CA 555 And PDF Report Display ......................................................................................................................... 8

Add Supplement To Restricted Case ..................................................................................................................... 8

Updated Report Log To Default – Show All Reports ............................................................................................ 9

Updated CAD Import To Display After First Save ............................................................................................... 9

Added Signature Capability To Touch Screen Monitor ...................................................................................... 10

Tab Issue In Report Log Has been corrected ....................................................................................................... 10

RMS INQUIRY CORRECTION _________________________________________________________________ 10

Units Will Appear By Status Time In Calls For Service ..................................................................................... 10

RMS MANAGER FEATURE ENHANCEMENT AND CORRECTIONS ___________________________ 11

Added IBR To Seal, Unseal, And Expunge ......................................................................................................... 11

Corrected LA IBR Change Case Number ............................................................................................................ 11

Corrected Workstation ID Field .......................................................................................................................... 11

PROPERTY MANAGEMENT CORRECTIONS _______________________________________________ 11

Corrected State Abbreviation Field ..................................................................................................................... 11

Corrected Duplicated Barcode Issue .................................................................................................................... 12

MIS MANAGER CORRECTIONS ___________________________________________________________ 12

Corrected Too Many Forms ................................................................................................................................. 12

CALIFORNIA STATE INTERFACE _________________________________________________________ 12

Added State Required Purpose Codes ................................................................................................................. 12

WACIC STATE INTERFACE _______________________________________________________________ 12

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Product Release Notes

Added To Mask ................................................................................................................................................... 12

CALIFORNIA IBR CORRECTIONS _________________________________________________________ 13

Corrected Unknown Error Messages ................................................................................................................... 13

Corrected Several Validation Errors .................................................................................................................... 13

Stolen Property Out Of A Stolen Vehicle ............................................................................................................ 13

Corrected CJIS Validation Errors On Crime Codes ............................................................................................ 14

Corrected In Report Validation On Property Segment ........................................................................................ 17

Corrected Unknown Values ................................................................................................................................. 17

Corrected in report validation on ibr descriptions ............................................................................................... 17

FLORIDA STATE IBR CORRECTIONS ______________________________________________________ 18

Help Screen Appears On UCR Reports ............................................................................................................... 18

System Code Will Be Used For UCR .................................................................................................................. 18

IBR/UCR Segments Appear Correctly ................................................................................................................ 18

Corrected No Base Case Error ............................................................................................................................. 19

Bias Motivation Indicator .................................................................................................................................... 19

FL IBR Validation Corrections............................................................................................................................ 19

Victim Offender ................................................................................................................................................... 20

Florida IBR Validation Corrections ..................................................................................................................... 21

IDAHO STATE IBR CORRECTIONS ________________________________________________________ 23

Relationship Error Corrected ............................................................................................................................... 23

LOUISIANA STATE IBR CORRECTIONS ___________________________________________________ 23

Correction Made To Invalid Mapping Of Crime Code ........................................................................................ 23

Corrected Offender Record Error ........................................................................................................................ 23

Correction On Data Value Within Weapon ......................................................................................................... 23

Added In Report Validation To Require Injury Type Codes ............................................................................... 24

Data Value 99 Is Invalid On Selected Type Of Weapon Or Force Used ............................................................. 24

Corrected Crime Code Mapping Issues ............................................................................................................... 24

NIBRS CORRECTIONS ____________________________________________________________________ 25

Domestic Violence Checkbox Added .................................................................................................................. 25

Corrected State Submission Error Received On Unfounded ............................................................................... 25

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New

Product Release Notes Features

Executive Information Services

Public Safety Software

Law Records Management System Release Notes

Updates Corrections

July, 2021

This document describes the changes to EIS public safety software products included in the

July, 2021, product release. The product release encompasses all EIS products, including RMS,

JMS, and CAD. Each product release includes many corrections and enhancements, but this

release focuses more on corrections.

This document is arranged by major products and modules. It includes descriptions of features

and capabilities. EIS systems are highly configurable, and the actual appearance and

functionality within your agency may vary slightly from the descriptions given.

Document Convention

We have included a quick visual indicator intended to show each item as either a product feature

enhancement, an update, or as a tangible fix to an existing element.

The NEW Icon indicates a new feature added to the application.

The UPDATE Icon indicates an update to a feature or function currently

deployed.

The FIX-IT icon indicates a correction or a modification to an existing function

currently deployed.

Deployment

While EIS strives to keep agencies current, specific deployment depends on contractual

requirements, modules deployed, size and location of the agency, and specific agency problems

or requirements. To discuss potential deployment or schedules in your agency, please contact

your account manager or EIS Customer Support.

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Product Release Notes

RMS PRODUCT ENHANCEMENT AND CORRECTIONS

The following changes are incorporated in the Law Records Management System, RMS Versions

21.1 through 21.7.

RMS ENTRY ENHANCEMENTS AND CORRECTIONS

The following Items are comprised of user interface enhancements and corrections included within

the RMS, specific to the RMS Entry application.

ADDED VIOLATION SOURCE CODE

Version: 21.1.1.0

Module: Crime Codes

Added – Easily manage and identify crime codes by their source with the new violation source

column that has been added to the crime codes.

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Product Release Notes

To manage the source codes, go to RMS

Manager and open Crime Code at the

top. Enter the source code in the source

field and then search. All the crime

codes pertaining to the source you have

entered will appear. NOTE: You must

have the RMS Manager Program and the

crime code access security objects issued

to you in the Security Management

Application to access RMS Manager and

the crime code module. If you need

assistance or have questions, don't

hesitate to contact our support office.

CORRECTED DUPLICATED EMPLOYMENT IN MCR

Version: 21.1.1.0

Module: MCR

Corrected – Employment information no longer appears three times. If there are more than one

employment listed and one is selected to be deleted, only the one selected will be deleted.

OFFENSE DESCRIPTION IN HEADER

Version: 21.2.0.0

Module: Warrant

Corrected – The offense description will

display when the primary offense field is

checked. If this field is not checked, the

first offense listed will display as a default.

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Product Release Notes

REPORT MANAGEMENT DISPLAYS ALL MODULE TYPES

Version: 21.2.0.0

Module: Report Management

Corrected – Report Management will allow all module types to be displayed in the grid.

DRIVER’S LICENSE SCANNING

Version: 21.4.0.0

Module: DL Scanning

Contact Sales for more information

Added – The Honeywell 1900 scanner has been configured for a new feature to revolutionize how

data is entered into the RMS Entry Application. Rapidly transfer accurate data by scanning a

driver’s license from Oregon, South Carolina, or Washington into the name detail screen in

Incident, Supplements, FI, Warrant, Protection, Permit, MCR, Weapon Permit, Trespass, Pawn,

DL scanning will scan the bar code and populate the name, address, DOB, Age, Sex, Height,

Weight, and OLN fields, saving time by capturing data and providing the user with instant access

to scanned information for the report.

P age 7 | 25

Product Release Notes

CA 555 AND PDF REPORT DISPLAY

Version: 21.1.2.0

Module: Accident – CA 555

Added – Quickly access both CA 555 and generic PDF accident reports at the same time. Both

can be searched and displayed, making them easily accessible when you need them most. Once

“Find” is selected, it returns a list containing both CA 555 and any generic accident reports. You

will have the option to choose one or both at the same time. Once selected, the appropriate form

will display. NOTE: Some functions may be dependent on other interfaces.

ADD SUPPLEMENT TO RESTRICTED CASE

Version: 21.4.0.0

Module: Supplement

Added - Manage detailed information when adding a supplement report to an existing base case

that is restricted. EIS has added a new feature that allows a user to write a supplement to a

restricted case to simplify reporting. The user will not be able to update the case report, case status,

disposition, or state reporting data. None of the existing capabilites will be available such as the

names, properties, or vehicles. All other functions are available. The purpose of this feature is for

the user to record data such as notes, witness statements, evidence, etc. To enable, contact our

support office at 208-580-0400.

P age 8 | 25

Product Release Notes

UPDATED REPORT LOG TO DEFAULT –

SHOW ALL REPORTS

Version: 21.6.0.0

Module: Report Log

Updated – Instantly view report log enteries across the case

when the “Show all Reports” button is selected. EIS can

default the report log to display all reports that have been

entered on the log. The “Show all reports” button will be

checked as a default. Uncheck this button to only display the

reports that have been entered that day. To enable, contact

our support office at 208-580-0400.

UPDATED CAD IMPORT TO DISPLAY AFTER FIRST SAVE

Version: 21.7.0.0

Module: RMS Entry – Import Button

Updated – Access the Import button on Incident Case, Supplement, FI, Accident, Citation, and

Trespass screens with this amazing new feature. Simply choose the import button to import case

information quickly and easily even after the first save. EIS has updated the Import button to be

flexible to the user. It no longer disappears after the first use.

P age 9 | 25

Product Release Notes

ADDED SIGNATURE CAPABILITY TO TOUCH SCREEN MONITOR

Version: 21.8.1.0

Module: Entry, Inquiry – Signature

Contact Sales for more information

Added – It’s never been easier to put your signature on a report while it is open in Report Viewer.

EIS has added an exciting new feature, which allows you to use your touch screen monitor to add

your signature to a report. For more information on how this works, please contact our product

sales office at 877-347-9273 ext 42.

TAB ISSUE IN REPORT LOG HAS BEEN CORRECTED

Version: 21.8.1.0

Module: Report Log

Corrected – Tabbing from field to field will display in chronological order.

RMS INQUIRY CORRECTION

The following Items are comprised of user interface corrections included within the RMS,

specific to the RMS Inquiry application.

UNITS WILL APPEAR BY STATUS TIME IN CALLS FOR SERVICE

Version: 21.1.1.0

Module: Entry – CAD Service

Corrected – Units will appear in the calls for service detail screen by status time.

P age 10 | 25

Product Release Notes

RMS MANAGER FEATURE ENHANCEMENT AND CORRECTIONS

The following Items are comprised of user interface enhancements and corrections included

within the RMS, specific to the RMS Manager application.

ADDED IBR TO SEAL, UNSEAL, AND EXPUNGE

Version: 21.1.1.0

Module: Seal, Unseal, and Expunge

Updated - California and Florida Incident Based Reporting was added to Seal, Unseal, and

Expunge.

CORRECTED LA IBR CHANGE CASE NUMBER

Version: 21.1.1.0

Module: Change Case Number

Corrected – Changing a case number will no longer produce an error on LA IBR cases.

CORRECTED WORKSTATION ID FIELD

Version: 21.4.0.0

Module: Workstation

Corrected – EIS has expanded the workstation field so that users can see the entire name of their

workstation.

PROPERTY MANAGEMENT CORRECTIONS

The following Items are comprised of user interface corrections included within the RMS,

specific to the RMS Property Manager application.

CORRECTED STATE ABBREVIATION FIELD

Version: 21.0.0.0

Module: RMS Property

Corrected – The state abbreviation on the release and check out history screen displays

correctly.

P age 11 | 25

Product Release Notes

CORRECTED DUPLICATED BARCODE ISSUE

Version: 21.4.0.0

Module: RMS Property - Barcode

Corrected – System checks for manually entered barcodes to make sure that they do not exist in

another vehicle or property table to prevent duplications within converted cases.

MIS MANAGER CORRECTIONS

The following Items are comprised of user interface corrections included within the RMS,

specific to the RMS MIS Manager application.

CORRECTED TOO MANY FORMS

Version: 21.3.0.0

Module: MIS Manager

Corrected – Addressed the “Too many forms” issue.

CALIFORNIA STATE INTERFACE

ADDED STATE REQUIRED PURPOSE CODES

Version: 21.3.0.0

Module: All masks and objects

Added – State required purpose codes to state required masks.

WACIC STATE INTERFACE

ADDED TO MASK

Version: 21.3.0.0

Module: frmQN

Added – Purpose code and changed the textbox so that it is not limited to a list.

P age 12 | 25

Product Release Notes

CALIFORNIA IBR CORRECTIONS

The following Items are comprised of user interface corrections included within the RMS,

specific to the California Confirmation.

CORRECTED UNKNOWN ERROR MESSAGES

Version: 21.1.3.0

Module: CA IBR

Corrected – Ethnicity allows a U value without errors.

Corrected - Unknown victim error has been removed for now. State warnings

may still be received.

CORRECTED SEVERAL VALIDATION ERRORS

Version: 21.2.0.0

Module: CA IBR

Corrected – Issues concerning IBR Entry when they should be UCR entry have been fixed.

Corrected – Issues affecting supplements, selections from the Report Management screen,

adding a supplement before the base case, updating, and changing report data from the

dashboard.

Corrected – Both UCR and IBR display the correct entry elements.

STOLEN PROPERTY OUT OF A STOLEN VEHICLE

Version: 21.2.0.0

Module: CA IBR

Corrected – When there is stolen property out of a stolen vehicle (240 offense) it can be

reported in the property segment without error.

P age 13 | 25

Product Release Notes

CORRECTED CJIS VALIDATION ERRORS ON CRIME CODES

Version: 21.3.0.0

Module: CA IBR

Corrected – No longer receives a validation error on the CJIS codes mapped to the correct crime

codes. This correction applies to both the offense and arrest screens.

Instructions on correcting the CJIS code:

• Once the incorrect validation error is received, select the offense code section field and

then, “tab.” At this time, the system will populate the correct values.

• A dialog box will appear confirming the change.

• Once the screen is saved, the validation will be corrected.

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Product Release Notes

• Traffic offenses that do not have a CJIS code will not be counted on an IBR submission.

An arrest validation will work the exact same way.

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Product Release Notes

• Once an offense code is selected from the table, it populates the C42-C45 fields. At this

time, the IBR arrest offense code will populate with the valid IBR codes.

The CA IBR Submission was updated the

same way as the offense and arrest

screens.

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Product Release Notes

CORRECTED IN REPORT VALIDATION ON PROPERTY SEGMENT

Version: 21.4.0.0

Module: CA IBR

Corrected – In report validation checks the Property Segment so it no longer produces an error

regarding an incident report must be submitted when data element six contains an offense of \

Kidnapping/Abduction, Crimes against Property, Drug/Narcotic Offenses, or Gambling

Offenses.

Corrected – No longer receives an error message, 342, drug value.

Corrected – No longer receives an error message, 604, Invalid Residency

CORRECTED UNKNOWN VALUES

Version: 21.1.3.0

Module: CA IBR

Corrected – Ethnicity changed to allow “U.”

Corrected – The sex of the victim will allow a “U” value without errors. The warning errors

that are received due to this will be removed for the time being. A feature request has been

requested to remove the warning message permanently.

CORRECTED IN REPORT VALIDATION ON IBR DESCRIPTIONS

Version: 21.8.1.0

Module: CA IBR

Corrected – Added in report validations to allow money and non-negotiable descriptions so that

they do not error:

P age 17 | 25

Product Release Notes

FLORIDA STATE IBR CORRECTIONS

The following items are comprised of user interface corrections included within the RMS,

specific to the Florida Confirmation.

HELP SCREEN APPEARS ON UCR REPORTS

Version: 21.1.2.0

Module: FL IBR

Corrected – The help screen with appear on UCR related cases.

SYSTEM CODE WILL BE USED FOR UCR

Version: 21.1.2.0

Module: FL IBR

Corrected – The property category table will use parameter_2 for IBR and system_code for

UCR.

IBR/UCR SEGMENTS APPEAR CORRECTLY

Version: 21.1.3.0

Module: FL IBR

Correction – The IBR/UCR segments will appear correctly when choosing “Add Supplement”

from the top drop down.

Correction – If the report date is prior to the IBR start date, it will appear as a UCR incident.

P age 18 | 25

Product Release Notes

CORRECTED NO BASE CASE ERROR

Version: 21.6.0.0

Module: FL IBR

Correction – If a supplemental report is entered after the start date of IBR reporting, the case

will remain a UCR report if the base case was started prior to this start date.

BIAS MOTIVATION INDICATOR

Version: 21.6.0.0

Module: FL IBR

Updated – Bias Motivation Indicator field was added to the offense page. It will display if a

Bias Motivated Crime value entered is anything else besides 99 or 88.

FL IBR VALIDATION CORRECTIONS

Version: 21.6.0.0

Module: FL IBR

Correction – Added in report validation so that Weapon Law Violation, Offense #520 will

validate using data value 95 (Unknown) in the Type of Weapon or Force Involved field.

Correction – Added in report validation so that Type of Loss code #4

(Destroyed/Damaged/Vandalized) can be used with an Offense Code 290

(Destruction/Damage/Vandalism.)

P age 19 | 25