CIBRS Flat-File Technical Specifications Final v2020.1

State of California

DEPARTMENT OF JUSTICE

________________________________________________________________________

JUSTICE DATA & INVESTIGATIVE SERVICES BUREAU

Criminal Justice Statistics Center

ANNOUNCEMENT OF RELEASE

California Incident-Based Reporting System (CIBRS)

Flat-File Technical Specifications Document

The California Department of Justice (CA DOJ) is pleased to announce the release of the CIBRS

Flat-File Technical Specifications version 2020.1. This document provides the technical

language, validation rules, and logic for the CA DOJ’s expansion of the FBI’s National Incident-

Based Reporting System (NIBRS) Technical Specifications which includes additional CA values

for existing NIBRS fields and new CA data elements. The CIBRS Flat-File Technical

Specifications version 2020.1 must be used in addition to the FBI’s NIBRS Technical

Specifications version 2019.1. The FBI’s NIBRS Technical Specifications version 2019.1 can be

found at: https://www.fbi.gov/file-repository/ucr/ucr-2019-1-nibrs-technical-

specification.pdf/view.

The CIBRS Flat-File Technical Specifications document should used solely for the Flat-

File data submission method, as it will not provide the specifications for any other submission

types. The CIBRS XML Technical Specifications will be released in March 2020.

All CIBRS Technical Specifications documents will be updated on an as-needed basis,

or when the FBI’s NIBRS Technical Specifications is updated with changes that would affect the

existing CIBRS specifications.

The CA DOJ will be scheduling webinar sessions with our CIBRS repository vendor,

Optimum Technology, to facilitate answering questions related to both technical specification

documents. In order to optimize the webinars, the CA DOJ is asking that all questions be pre-

submitted by participating agencies and their vendors to CANIBRS@doj.ca.gov. This will allow

the CA DOJ to prepare for the webinar discussion to ensure that it is timely and productive. The

webinar details will be forthcoming.

Please submit all questions related to the CA DOJ’s NIBRS transition effort and documentation

to CANIBRS@doj.ca.gov.

California Department of Justice (CA DOJ)

California Incident Based Reporting System (CIBRS)

Flat File Specifications

Version 2020.1/February 28, 2020

Prepared by:

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Optimum Technology, and the Optimum Technology logo are trademarks, trade names, and/or

service marks of Optimum Technology, Inc. All other brand names or product names mentioned

herein are trademarked by their respective owners.

No part of this guide, including its design, may be reproduced or transmitted in any form, by any

means (electronic, photocopying, or otherwise) without the prior written permission of Optimum

Technology, Inc.

SYSTEM REQUIREMENTS

The State of California CIBRS Repository is a web-based application and can be accessed using

any internet-enabled desk, workstation, or laptop with the following modern browsers: Microsoft

Internet Explorer 9 or higher, Google Chrome 65 or higher or Mozilla Firefox 50 or higher.

Version 2020.1 Page 1 of 121

No part of this guide, including its design, may be reproduced or transmitted in any form, by any

means (electronic, photocopying, or otherwise) without the prior written permission of Optimum

Technology, Inc.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

VERSION HISTORY

Table 1 - Version History

Version # Date Author Reason

2020.1 02/28/2020 CA DOJ Statewide Release

Version 2020.1 Page 2 of 121

Version #

Date

Author

Reason

2020.1

02/28/2020

CA DOJ

Statewide Release

CA DOJ CIBRS Repository Flat File Technical Specifications Document

TABLE OF CONTENTS

1. Introduction ..................................................................................................................................... 7

1.1 Purpose ................................................................................................................................... 7

2. Overview of NIBRS Data Elements Affected by CA Customizations ............................................ 9

3. NIBRS Data Elements With Additional CA Values ...................................................................... 10

3.1 Data Element 8A (Bias Motivation)....................................................................................... 10

3.1.1 Additional CA Value for Bias Motivation Value: 33 ....................................................... 10

3.2 Data Element 9 (Location Type) ........................................................................................... 10

3.2.1 Additional CA Values for Location Value: 09 ................................................................ 10

3.2.2 Additional CA Values for Location Value: 11 ................................................................ 11

3.2.3 Additional CA Values for Location Value: 20 ................................................................ 11

3.2.4 Additional CA Values for Location Value: 24 ................................................................ 11

3.2.5 Additional CA Values for Location Value: 25 ................................................................ 12

3.2.6 Additional CA Values for Location Value: 38 ................................................................ 12

3.2.7 Additional CA Values for Location Value: 53 ................................................................ 13

3.3 Data Element 13 (Type Weapon/Force Involved) ................................................................ 13

3.3.1 Additional CA Value for Type Weapon/Force Involved Value: 12 ................................ 13

3.3.2 Additional CA Values for Type Weapon/Force Involved Value: 85 .............................. 14

3.3.3 Additional CA Values for Type Weapon/Force Involved Value: 90 .............................. 15

3.4 Data Element 15 (Property Description) ............................................................................... 16

3.4.1 Additional CA Value for Property Description Value: 07 .............................................. 16

3.4.2 Additional CA Value for Property Description Value: 46 .............................................. 16

3.4.3 Additional CA Values for Property Description Value: 77 ............................................. 16

3.5 Data Element 25 (Type of Victim) ......................................................................................... 18

3.5.1 Additional CA Value for Type of Victim Value: O .......................................................... 18

3.6 Data Element 27 (Sex of Victim) .......................................................................................... 19

3.6.1 Additional CA Values for Sex of Victim Value: U .......................................................... 19

3.7 Data Element 28 (Race of Victim) ........................................................................................ 20

3.7.1 Additional CA Value for Race of Victim Value: W ......................................................... 20

3.7.2 Additional CA Values for Race of Victim Value: A ........................................................ 20

3.7.3 Additional CA Values for Race of Victim Value: P ........................................................ 20

3.7.4 Additional CA Value for Race of Victim Value: U ......................................................... 21

3.8 Data Element 30 (Resident Status of Victim) ....................................................................... 22

3.8.1 Additional CA Values for Resident Status of Victim Value: N ...................................... 22

3.9 Data Element 31 (Aggravated Assault/Homicide Circumstances) ....................................... 22

3.9.1 Additional CA Values for Aggravated Assault/Homicide Circumstances Value: 01 ..... 22

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3.9.2 Additional CA Values for Aggravated Assault/Homicide Circumstances Value: 04 ..... 23

3.9.3 Additional CA Values for Aggravated Assault/Homicide Circumstances Value: 09 ..... 24

3.10 Data Element 35 (Relationship of Victim to Offender) ......................................................... 25

3.10.1 Additional CA Values for Relationship of Victim to Offender Value: SE....................... 25

3.10.2 Additional CA Values for Relationship of Victim to Offender Value: CS ...................... 27

3.10.3 Additional CA Values for Relationship of Victim to Offender Value: PA....................... 28

3.10.4 Additional CA Values for Relationship of Victim to Offender Value: SB....................... 28

3.10.5 Additional CA Values for Relationship of Victim to Offender Value: CH ...................... 30

3.10.5 Additional CA Values for Relationship of Victim to Offender Value: GP ...................... 32

3.10.6 Additional CA Values for Relationship of Victim to Offender Value: GC ...................... 34

3.10.7 Additional CA Values for Relationship of Victim to Offender Value: IL ........................ 36

3.10.8 Additional CA Values for Relationship of Victim to Offender Value: SP....................... 36

3.10.9 Additional CA Values for Relationship of Victim to Offender Value: SC ...................... 37

3.10.10 Additional CA Values for Relationship of Victim to Offender Value: SS....................... 39

3.10.11 Additional CA Values for Relationship of Victim to Offender Value: BG ...................... 39

3.10.12 Additional CA Values for Relationship of Victim to Offender Value: CF....................... 39

3.10.13 Additional CA Values for Relationship of Victim to Offender Value: XR ...................... 40

3.10.14 Additional CA Values for Relationship of Victim to Offender Value: XS....................... 41

3.10.15 Additional CA Value for Relationship of Victim to Offender Value: EE ........................ 41

3.10.16 Additional CA Value for Relationship of Victim to Offender Value: ER ........................ 41

3.10.17 Additional CA Values for Relationship of Victim to Offender Value: OK ...................... 42

3.10.18 Additional CA Value for Relationship of Victim to Offender Value: RU ........................ 42

3.11 Data Element 38 (Sex of Offender) ...................................................................................... 43

3.11.1 Additional CA Values for Sex of Offender Value: U...................................................... 43

3.12 Data Element 39 (Race of Offender) .................................................................................... 44

3.12.1 Additional CA Value for Race of Offender Value: W .................................................... 44

3.12.2 Additional CA Values for Race of Offender Value: A.................................................... 44

3.12.3 Additional CA Values for Race of Offender Value: P.................................................... 45

3.12.4 Additional CA Value for Race of Offender Value: U ..................................................... 45

3.13 Data Element 48 (Sex of Arrestee) ...................................................................................... 46

3.13.1 Additional CA Values for Sex of Arrestee Value: Not Applicable ................................. 46

3.14 Data Element 49 (Race of Arrestee) .................................................................................... 46

3.14.1 Additional CA Value for Race of Arrestee Value: W ..................................................... 46

3.14.2 Additional CA Values for Race of Arrestee Value: A .................................................... 47

3.14.3 Additional CA Values for Race of Arrestee Value: P .................................................... 47

3.14.4 Additional CA Value for Race of Arrestee Value: U ...................................................... 48

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3.15 Data Element 51 (Resident Status of Arrestee) ................................................................... 48

3.15.1 Additional CA Values for Resident Status of Arrestee Value: N .................................. 48

3.16 Data Element 52 (Disposition of Arrestee Under 18) ........................................................... 48

3.16.1 Additional CA Values for Disposition of Arrestee Under 18 Value: R .......................... 48

4. Additional CA Data Elements ....................................................................................................... 50

4.1 Segment 8 – Incident level Additional Data Elements Layout ............................................. 50

4.1.1 Segment 8 (Level 8) Header Data Elements ................................................................ 51

4.1.2 Segment 8 (Level 8) Data Elements – Format and Validations ................................... 51

4.1.3 Segment 8 (Level 8) Structure Edits ............................................................................. 65

4.2 Segment 9 – Victim Segment Additional Data Elements Layout ......................................... 66

4.2.1 Segment 9 (Level 9) Header Data Elements ................................................................ 68

4.2.2 Segment 9 (Level 9) Data Elements – Format and Validations ................................... 69

4.2.3 Segment 9 (Level 9) Structure Edits ............................................................................. 80

4.3 Segment B – Arrestee Segment Additional Data Elements Layout ..................................... 82

4.3.1 Segment B (Level B) Header Data Elements ............................................................... 84

4.3.2 Segment B (Level B) Data Elements – Format and Validations .................................. 84

4.3.3 Segment B (Level B) Structure Edits ............................................................................ 92

4.4 Segment A – Group B Arrest Report Segment Additional Data Elements Layout .............. 94

4.4.1 Segment A (Level A) Header Data Elements ............................................................... 95

4.4.2 Segment A (Level A) Data Elements – Format and Validations .................................. 96

4.4.3 Segment B (Level B) Structure Edits .......................................................................... 103

5. California Domestic Violence Form ............................................................................................ 106

5.1 Domestic Violence Form Data Elements – Format and Validations .................................. 106

5.1.1 Data Element DV1 (Segment Type) ........................................................................... 106

5.1.2 Data Element DV2 (Segment Action Type) ................................................................ 107

5.1.3 Data Element DV3 (Month of Submission) ................................................................. 108

5.1.4 Data Element DV4 (Year of Submission) ................................................................... 109

5.1.5 Data Element DV5 (ORI) ............................................................................................ 110

5.1.6 Data Element DV6 (Report Month) ............................................................................. 110

5.1.7 Data Element DV7 (Report Year) ............................................................................... 111

5.1.8 Data Element DV8 (Zero Report Indicator)................................................................. 112

5.1.9 Data Element DV9 (Total Domestic Violence Calls Received and Verified) .............. 113

5.1.10 Data Element DV10 (Total Cases in which Weapons were Involved) ....................... 114

5.1.11 Data Element DV11 (Weapons–Firearm) ................................................................... 115

5.1.12 Data Element DV12 (Weapons-Knife or Cutting Instrument) ..................................... 116

5.1.13 Data Element DV13 (Weapons-Other Dangerous Weapon) ...................................... 117

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5.1.14 Data Element DV14 (Weapons-Personal Weapon [hands, feet, fists, etc.]) .............. 117

5.1.15 Data Element DV15 (Total Cases involving Strangulation or Suffocation) ................ 118

5.1.16 Data Element DV16 (Strangulation) ........................................................................... 119

5.1.17 Data Element DV17 (Suffocation) ............................................................................... 120

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1. INTRODUCTION

1.1 Purpose

The purpose of this CIBRS Flat-File Technical Specifications document is to provide

details regarding the additional data the California Department of Justice (CA DOJ) will

collect beyond what is collected for a National Incident-Based Reporting System (NIBRS)

submission. This Technical Specifications document covers the NIBRS data elements

with any additional California (CA) data values and new California-specific data elements.

This document covers only the additions made to the FBI’s NIBRS Technical

Specifications to accommodate additional CA data values and data elements. This

document should be used in conjunction with the Federal Bureau of Investigation’s (FBI)

NIBRS Technical Specification Version 2019.1.

1) NIBRS Data Elements with Additional CA Values: For some of the NIBRS data

elements, CA DOJ will expand them to collect additional values.

Example: For NIBRS Data Element 28 (Race of Victim), CA DOJ will collect

four additional values and roll them up to one NIBRS value upon transmission

to the FBI. This is detailed for each additional CA value and an example is

displayed in the table below:

Table 2 - Example of NIBRS Data Element with Additional CA Values

Additional CA Values NIBRS Value

X = Native Hawaiian The additional CA values will be sent to the FBI as

Y = Pacific Islander P = Native Hawaiian or Other Pacific Islander

Z = Samoan

V = Guamanian

Note: The highlighted values in the table are the additional CA values the

CIBRS Repository will collect and store. The CIBRS Repository will then

logically convert the additional CA Values and roll them up to the appropriate

NIBRS value when they are sent to the FBI. All validations will be performed

on the rolled-up NIBRS value.

2) Additional CA-Specific Data Elements: The additional CA data elements are

collected in four new segments. The four new segments are: Segment 8, Segment

9, Segment B, and Segment A.

For Group A Incident Reports, the additional fields are collected in:

a) Segment 8 (Level 8)

b) Segment 9 (Level 9)

c) Segment B (Level B)

For Group B Arrest Reports, the additional fields are collected in:

a) Segment A (Level A)

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Additional CA Values

NIBRS Value

X = Native HawaiianY = Pacific IslanderZ = SamoanV = Guamanian

The additional CA values will be sent to the FBI asP = Native Hawaiian or Other Pacific Islander

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Each new segment’s layout designs are in-line with standard NIBRS segments.

The new segments have:

a) the same header information as in standard NIBRS segments

b) Data Element 1 (ORI) and Data Element 2 (Incident Number) for Group A

Incident Reports

c) Data Element 1 (ORI), Data Element 40 (Arrestee Sequence Number), and

Data Element 41 (Arrestee Transaction Number) for Group B Arrest

Reports

Note: The purpose, layout, list of fields, and validations for each segment are

covered in the subsequent sections.

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2. OVERVIEW OF NIBRS DATA ELEMENTS AFFECTED BY CA CUSTOMIZATIONS

This section details the NIBRS Data Elements that are impacted by the CA

customizations. Please read this section carefully.

1) Format Changes to the FBI NIBRS Data Elements: There are some format changes

to the FBI NIBRS Data Elements to accommodate additional CA values.

Example: Per the FBI’s NIBRS Technical Specification, the format of Data

Element 9 (Location Type) is: 2-Character Numeric. The format is changed to a 2-

Character Alphanumeric to accommodate the additional CA values and avoid a

future clash in values in case the FBI extends the values of a particular NIBRS

data element.

2) NIBRS “Dropped” Values (FBI NIBRS Values Not Submitted by LEAs): To

accommodate the additional CA values, some of the FBI’s NIBRS values are “dropped”

or not used by LEA’s when submitting data to the CA DOJ.

Example: For Data Element 9 (Location Type), the value: ‘53 = School–

Elementary/Secondary’ is dropped and should not be reported by LEA’s. Instead,

LEAs should report using one of the three additional values displayed below:

 S1 = School- Elementary

 S2 = School- Junior High

 S3 = School- High School

3) NIBRS Data Elements with Additional CA values: Additional CA values are added

to each of the following FBI NIBRS Data Elements listed below:

1) Data Element 8A (Bias Motivation)

2) Data Element 9 (Location Type)

3) Data Element 13 (Type Weapon/Force Involved)

4) Data Element 15 (Property Description)

5) Data Element 25 (Type of Victim)

6) Data Element 27 (Sex of Victim)

7) Data Element 28 (Race of Victim)

8) Data Element 30 (Resident Status of Victim)

9) Data Element 31 (Aggravated Assault/Homicide Circumstances)

10) Data Element 35 (Relationship of Victim to Offender)

11) Data Element 38 (Sex of Offender)

12) Data Element 39 (Race of Offender)

13) Data Element 48 (Sex of Arrestee)

14) Data Element 49 (Race of Arrestee)

15) Data Element 51 (Resident Status of Arrestee)

16) Data Element 52 (Disposition of Arrestee Under 18)

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3. NIBRS DATA ELEMENTS WITH ADDITIONAL CA VALUES

The following sections outline the NIBRS Data Elements with expanded additional CA

values.

3.1 Data Element 8A (Bias Motivation)

3.1.1 Additional CA Value for Bias Motivation Value: 33

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

BA = Anti-Citizenship The additional CA value will be sent to

the FBI as 33 = Anti-Other

Race/Ethnicity/Ancestry.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.2 Data Element 9 (Location Type)

3.2.1 Additional CA Values for Location Value: 09

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

DA = Drug Store/Pharmacy/ The additional CA values will be sent

Medical Supply Building to the FBI as 09 = Drug Store/Doctor’s

DB = Doctor’s Office Office/Hospital.

DC = Medical Clinic

DE = Public Health Facility

DF = Private Health Facility

DG = Hospital

DH = Veterinary Office/Hospital

DI = Marijuana Dispensary

DJ = Marijuana Grow Site (Non-

Residential)

3) NIBRS Dropped Value: 09 = Drug Store/Doctor’s Office/Hospital.

The value ‘09 = Drug Store/Doctor’s Office/Hospital’ should not be reported for

the Location Type.

4) Impact to FBI NIBRS Validations: None

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Additional CA Value

NIBRS Value

BA = Anti-Citizenship

The additional CA value will be sent tothe FBI as 33 = Anti-OtherRace/Ethnicity/Ancestry.

Additional CA Values

NIBRS Value

DA = Drug Store/Pharmacy/Medical Supply BuildingDB = Doctor’s OfficeDC = Medical ClinicDE = Public Health FacilityDF = Private Health FacilityDG = HospitalDH = Veterinary Office/HospitalDI = Marijuana DispensaryDJ = Marijuana Grow Site (Non-Residential)

The additional CA values will be sentto the FBI as 09 = Drug Store/Doctor’sOffice/Hospital.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.2.2 Additional CA Values for Location Value: 11

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

GA = Library The additional CA values will be sent

GB = Museum to the FBI as 11 = Government/Public

GC = Zoo Building.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.2.3 Additional CA Values for Location Value: 20

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

RA = Single Family Home The additional CA values will be sent

RB = Multiple Family Dwelling to the FBI as 20 = Residence/Home.

RC = Residential Facility

RD = Nursing Home

RE = Uninhabited Residence

RF = Yard (adjacent to

Residential location)

RG = Driveway (Residential)

3) NIBRS Dropped Value: 20 = Residence/Home.

The value ‘20 = Residence/Home’ should not be reported for the Location

Type.

4) Impact to FBI NIBRS Validations: None

3.2.4 Additional CA Values for Location Value: 24

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Value NIBRS Value

SA = Loan/Cash Advance The additional CA values will be sent

SB = Pawn/Buy-Sell-Trade Shops to the FBI as 24 = Specialty Store.

SC = Jewelry Store

SD = Sporting Goods Store

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Additional CA Values

NIBRS Value

GA = LibraryGB = MuseumGC = Zoo

The additional CA values will be sentto the FBI as 11 = Government/PublicBuilding.

Additional CA Values

NIBRS Value

RA = Single Family HomeRB = Multiple Family DwellingRC = Residential FacilityRD = Nursing HomeRE = Uninhabited ResidenceRF = Yard (adjacent toResidential location)RG = Driveway (Residential)

The additional CA values will be sentto the FBI as 20 = Residence/Home.

Additional CA Value

NIBRS Value

SA = Loan/Cash AdvanceSB = Pawn/Buy-Sell-Trade ShopsSC = Jewelry StoreSD = Sporting Goods Store

The additional CA values will be sentto the FBI as 24 = Specialty Store.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

SE = Clothing Store

SF = Firearm Retailer

SG = Tattoo Parlor

SH = Auto Mechanic/Repair Shop

SI = Dry Cleaner/Laundry

SJ = Barber/Beauty Shop

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.2.5 Additional CA Values for Location Value: 25

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

OA = Other The additional CA values will be sent

OB = Auto Salvages/Junk Yard to the FBI as 25 = Other/Unknown.

OC = Cemetery

OD = Locker Room

OE = Cargo Container

OF = Unknown

3) NIBRS Dropped Value: 25 = Other/Unknown.

The value ‘25 = Other/Unknown’ should not be reported for the Location Type.

4) Impact to FBI NIBRS Validations: None

3.2.6 Additional CA Values for Location Value: 38

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

AA = Movie Theater The additional CA values will be sent

AB = Arcade/Mini-Golf/Jump/ to the FBI as 38 = Amusement Park.

Laser Tag

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

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SE = Clothing StoreSF = Firearm RetailerSG = Tattoo ParlorSH = Auto Mechanic/Repair ShopSI = Dry Cleaner/LaundrySJ = Barber/Beauty Shop

Additional CA Values

NIBRS Value

OA = OtherOB = Auto Salvages/Junk YardOC = CemeteryOD = Locker RoomOE = Cargo ContainerOF = Unknown

The additional CA values will be sentto the FBI as 25 = Other/Unknown.

Additional CA Values

NIBRS Value

AA = Movie TheaterAB = Arcade/Mini-Golf/Jump/Laser Tag

The additional CA values will be sentto the FBI as 38 = Amusement Park.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.2.7 Additional CA Values for Location Value: 53

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

S1 = School-Elementary The additional CA values will be sent

S2 = School-Junior High to the FBI as 53 = School–

S3 = School-High School Elementary/Secondary.

3) NIBRS Dropped Value: 53 = School–Elementary/Secondary.

The value ‘53 = School–Elementary/Secondary’ should not be reported for the

Location Type.

4) Impact to FBI NIBRS Validations: None

Note: The FBI location code of 22-School is no longer a valid FBI location

code and should not be used.

3.3 Data Element 13 (Type Weapon/Force Involved)

3.3.1 Additional CA Value for Type Weapon/Force Involved Value: 12

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

HA = Imitation Handgun The additional CA values will be sent

to the FBI as 12 = Handgun.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 269 Modified Error # 269C

Error Message: Modified Error Message:

POSSIBLE CLASSIFICATION POSSIBLE CLASSIFICATION

ERROR OF AGGRAVATED ERROR OF AGGRAVATED

ASSAULT 13A CODED AS ASSAULT 13A CODED AS

SIMPLE 13B SIMPLE 13B

Description: Modified Description:

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Additional CA Values

NIBRS Value

S1 = School-ElementaryS2 = School-Junior HighS3 = School-High School

The additional CA values will be sentto the FBI as 53 = School–Elementary/Secondary.

Additional CA Value

NIBRS Value

HA = Imitation Handgun

The additional CA values will be sentto the FBI as 12 = Handgun.

FBI Error Description

CA Modified Error

Error # 269Error Message:POSSIBLE CLASSIFICATIONERROR OF AGGRAVATEDASSAULT 13A CODED ASSIMPLE 13BDescription:

Modified Error # 269CModified Error Message:POSSIBLE CLASSIFICATIONERROR OF AGGRAVATEDASSAULT 13A CODED ASSIMPLE 13BModified Description:

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

(Type Weapon/Force Involved) If (Type Weapon/Force Involved) If

Data Element 6 (UCR Offense Data Element 6 (UCR Offense Code)

Code) is 13B = Simple Assault and is 13B = Simple Assault and the

the weapon involved is 11 = weapon involved is 11 = Firearm, 12

Firearm, 12 = Handgun, 13 = Rifle, = Handgun, HA = Imitation Handgun,

14 = Shotgun, or 15 = Other 13 = Rifle, 14 = Shotgun, or 15 =

Firearm, then the offense should Other Firearm, then the offense

instead be classified as: 13A = should instead be classified as 13A =

Aggravated Assault. Aggravated Assault.

Error # 258 Error # 258C

Error Message: Modified Error Message:

WEAPON TYPE MUST = 11, 12, WEAPON TYPE MUST = 11, 12, 13,

13, 14, OR 15 FOR AN “A” IN THE 14, 15, HA FOR AN “A” IN THE

AUTO INDICATOR AUTO INDICATOR

Error Description: Modified Description:

In Data Element 13 (Type of In Data Element 13 (Type of

Weapon/Force Involved), A = Weapon/Force Involved), A =

Automatic is the third character of Automatic is the third character of

code. It is valid only with the code. It is valid only with the following

following codes: codes:

11 = Firearm (Type Not Stated) 11 = Firearm (Type Not Stated)

12 = Handgun 12 = Handgun

13 = Rifle 13 = Rifle

14 = Shotgun 14 = Shotgun

15 = Other Firearm 15 = Other Firearm

HA = Imitation Handgun

A weapon code other than those

mentioned was entered with the A weapon code other than those

automatic indicator. An automatic mentioned was entered with the

weapon is, by definition, a firearm. automatic indicator. An automatic

weapon is, by definition, a firearm.

3.3.2 Additional CA Values for Type Weapon/Force Involved Value: 85

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

AA = Drowning The additional CA values will be sent

AB = Strangulation to the FBI as 85 = Asphyxiation.

AC = Hanging

3) NIBRS Dropped Value: None

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FBI Error Description

CA Modified Error

(Type Weapon/Force Involved) IfData Element 6 (UCR OffenseCode) is 13B = Simple Assault andthe weapon involved is 11 =Firearm, 12 = Handgun, 13 = Rifle,14 = Shotgun, or 15 = OtherFirearm, then the offense shouldinstead be classified as: 13A =Aggravated Assault.

(Type Weapon/Force Involved) IfData Element 6 (UCR Offense Code)is 13B = Simple Assault and theweapon involved is 11 = Firearm, 12= Handgun, HA = Imitation Handgun,13 = Rifle, 14 = Shotgun, or 15 =Other Firearm, then the offenseshould instead be classified as 13A =Aggravated Assault.

Error # 258Error Message:WEAPON TYPE MUST = 11, 12,13, 14, OR 15 FOR AN “A” IN THEAUTO INDICATORError Description:In Data Element 13 (Type ofWeapon/Force Involved), A =Automatic is the third character ofcode. It is valid only with thefollowing codes:11 = Firearm (Type Not Stated)12 = Handgun13 = Rifle14 = Shotgun15 = Other FirearmA weapon code other than thosementioned was entered with theautomatic indicator. An automaticweapon is, by definition, a firearm.

Error # 258CModified Error Message:WEAPON TYPE MUST = 11, 12, 13,14, 15, HA FOR AN “A” IN THEAUTO INDICATORModified Description:In Data Element 13 (Type ofWeapon/Force Involved), A =Automatic is the third character ofcode. It is valid only with the followingcodes:11 = Firearm (Type Not Stated)12 = Handgun13 = Rifle14 = Shotgun15 = Other FirearmHA = Imitation HandgunA weapon code other than thosementioned was entered with theautomatic indicator. An automaticweapon is, by definition, a firearm.

Additional CA Values

NIBRS Value

AA = DrowningAB = StrangulationAC = Hanging

The additional CA values will be sentto the FBI as 85 = Asphyxiation.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4) Impact to FBI NIBRS Validations: None

3.3.3 Additional CA Values for Type Weapon/Force Involved Value: 90

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

OA = Other The additional CA values will be sent

OB = BB/Pellet Gun to the FBI as 90 = Other (BB guns,

OC = Taser/Stun Gun pellet guns, Tasers, pepper spray,

OD = Pepper Spray stun guns, etc.).

OE = Neglect

3) NIBRS Dropped Value: 90 = Other (BB guns, pellet guns, Tasers, pepper

spray, stun guns, etc.).

The value ‘90 = Other (BB guns, pellet guns, Tasers, pepper spray, stun guns,

etc.) should not be reported for the Type/Weapon Force Involved.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 265 Modified Error # 265C

Error Message: Modified Error Message:

INVALID WEAPON [weapon- INVALID WEAPON [weapon-code]

code] WITH AN OFFENSE OF WITH AN OFFENSE OF 13B

13B

Modified Description:

Description: If an Offense Segment (Level 2) was

If an Offense Segment (Level 2) submitted for 13B = Simple Assault,

was submitted for 13B = Simple Data Element 13 (Type

Assault, Data Element 13 (Type Weapon/Force Involved) can only

Weapon/Force Involved) can only have one of the following codes:

have codes of 40 = Personal

Weapons, 90 = Other, 40 = Personal Weapons

95 = Unknown, and 99 = None. All OA = Other

other codes are not valid because OB = BB/Pellet Gun

they do not relate to a simple OC = Taser/Stun Gun

assault. OD = Pepper Spray

OE = Neglect

95 = Unknown

99 = None

All other codes are not valid because

they do not relate to a simple assault.

Version 2020.1 Page 15 of 121

Additional CA Values

NIBRS Value

OA = OtherOB = BB/Pellet GunOC = Taser/Stun GunOD = Pepper SprayOE = Neglect

The additional CA values will be sentto the FBI as 90 = Other (BB guns,pellet guns, Tasers, pepper spray,stun guns, etc.).

FBI Error Description

CA Modified Error

Error # 265Error Message:INVALID WEAPON [weapon-code] WITH AN OFFENSE OF13BDescription:If an Offense Segment (Level 2)was submitted for 13B = SimpleAssault, Data Element 13 (TypeWeapon/Force Involved) can onlyhave codes of 40 = PersonalWeapons, 90 = Other,95 = Unknown, and 99 = None. Allother codes are not valid becausethey do not relate to a simpleassault.

Modified Error # 265CModified Error Message:INVALID WEAPON [weapon-code]WITH AN OFFENSE OF 13BModified Description:If an Offense Segment (Level 2) wassubmitted for 13B = Simple Assault,Data Element 13 (TypeWeapon/Force Involved) can onlyhave one of the following codes:40 = Personal WeaponsOA = OtherOB = BB/Pellet GunOC = Taser/Stun GunOD = Pepper SprayOE = Neglect95 = Unknown99 = NoneAll other codes are not valid becausethey do not relate to a simple assault.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.4 Data Element 15 (Property Description)

3.4.1 Additional CA Value for Property Description Value: 07

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

CA = Video Game Consoles/ The additional CA values will be sent

Games to the FBI as 07 = Computer

Hardware/Software.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.4.2 Additional CA Value for Property Description Value: 46

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

CZ = Art Objects/Antiques/Other The additional CA values will be sent

Precious Items to the FBI as 46 =

Collections/Collectibles.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.4.3 Additional CA Values for Property Description Value: 77

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

OA = Gift Cards The additional CA values will be sent

OB = Lottery tickets to the FBI as 77 = Other.

OC = Mailbox-Residential

OD = Mailbox-US Postal Service

OE = Textbooks

OF = Toys

OG = Vending Machine

Version 2020.1 Page 16 of 121

Additional CA Value

NIBRS Value

CA = Video Game Consoles/Games

The additional CA values will be sentto the FBI as 07 = ComputerHardware/Software.

Additional CA Value

NIBRS Value

CZ = Art Objects/Antiques/OtherPrecious Items

The additional CA values will be sentto the FBI as 46 =Collections/Collectibles.

Additional CA Values

NIBRS Value

OA = Gift CardsOB = Lottery ticketsOC = Mailbox-ResidentialOD = Mailbox-US Postal ServiceOE = TextbooksOF = ToysOG = Vending Machine

The additional CA values will be sentto the FBI as 77 = Other.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 351 Modified Error # 351C

Error Message: Modified Error Message:

PROPERTY VALUE OF ZERO IS PROPERTY VALUE OF ZERO IS

NOT ALLOWED NOT ALLOWED

Description: Modified Description:

(Value of Property) cannot be zero (Value of Property) cannot be zero

unless Data Element 15 unless Data Element 15

(Property Description) is: (Property Description) is:

Mandatory zero: Mandatory Zero:

09 = Credit/Debit Cards 09 = Credit/Debit Cards

22 = Nonnegotiable Instruments 22 = Nonnegotiable Instruments

48 = Documents–Personal or 48 = Documents–Personal or

Business Business

65 = Identity Documents 65 = Identity Documents

66 = Identity–Intangible 66 = Identity–Intangible

Optional zero: Optional zero:

77 = Other 77 = Other

OA = Gift Cards

OB = Lottery tickets

OC = Mailbox-Residential

OD = Mailbox-US Postal Service

OE = Textbooks

OF = Toys

OG = Vending Machine

Warning # 1302 Modified Warning # 1302C

Warning Message: Modified Warning Message:

WARNING - ARSON WARNING - ARSON

PROPERTY TYPE 77 "OTHER" PROPERTY TYPE 77 "OTHER"

WITH HIGH DOLLAR VALUES WITH HIGH DOLLAR VALUES

- 10,000 - 10,000

Warning Description: Modified Warning Description:

Data Value 77 = Other; All Data Value 77=Other including the

Property not Fitting any of the values for:

Other Specific Descriptions is OA = Gift Cards

being listed in Data Element 15 OB = Lottery tickets

(Property Description). Although it OC = Mailbox-Residential

Version 2020.1 Page 17 of 121

FBI Error Description

CA Modified Error

Error # 351Error Message:PROPERTY VALUE OF ZERO ISNOT ALLOWEDDescription:(Value of Property) cannot be zerounless Data Element 15(Property Description) is:Mandatory zero:09 = Credit/Debit Cards22 = Nonnegotiable Instruments48 = Documents–Personal orBusiness65 = Identity Documents66 = Identity–IntangibleOptional zero:77 = Other

Modified Error # 351CModified Error Message:PROPERTY VALUE OF ZERO ISNOT ALLOWEDModified Description:(Value of Property) cannot be zerounless Data Element 15(Property Description) is:Mandatory Zero:09 = Credit/Debit Cards22 = Nonnegotiable Instruments48 = Documents–Personal orBusiness65 = Identity Documents66 = Identity–IntangibleOptional zero:77 = OtherOA = Gift CardsOB = Lottery ticketsOC = Mailbox-ResidentialOD = Mailbox-US Postal ServiceOE = TextbooksOF = ToysOG = Vending Machine

Warning # 1302Warning Message:WARNING - ARSONPROPERTY TYPE 77 "OTHER"WITH HIGH DOLLAR VALUES- 10,000Warning Description:Data Value 77 = Other; AllProperty not Fitting any of theOther Specific Descriptions isbeing listed in Data Element 15(Property Description). Although it

Modified Warning # 1302CModified Warning Message:WARNING - ARSONPROPERTY TYPE 77 "OTHER"WITH HIGH DOLLAR VALUES- 10,000Modified Warning Description:Data Value 77=Other including thevalues for:OA = Gift CardsOB = Lottery ticketsOC = Mailbox-Residential

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

is not uncommon to encounter OD = Mailbox-US Postal Service

“other property” as the only OE = Textbooks

property being burned, etc., the OF = Toys

incidents contained large dollar OG = Vending Machine

values. When utilizing property

description 77 = Other up to ten All Property not Fitting any of the

property descriptions can be Other Specific Descriptions is being

entered for each Property listed in Data Element 15 (Property

Segment (i.e., each type of Description).

property loss/etc.) involved in the

incident. If more than ten Although it is not uncommon to

types of property are involved, the encounter “other property” as the

nine most valuable specifically only property being burned, etc., the

codable types of property should incidents contained large dollar

be entered and the remaining values. When utilizing property

types of property should be description 77 = Other up to ten

combined and entered as property descriptions can be entered

77 = (Other). for each Property Segment (i.e., each

type of property loss/etc.) involved in

the incident. If more than ten types of

property are involved, the nine most

valuable specifically codable types of

property should be entered and the

remaining types of property should

be combined and entered as 77 =

Other.

3.5 Data Element 25 (Type of Victim)

3.5.1 Additional CA Value for Type of Victim Value: O

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

1 = Healthcare Facility The additional CA values will be sent

to the FBI as O = Other.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

Version 2020.1 Page 18 of 121

FBI Error Description

CA Modified Error

is not uncommon to encounter“other property” as the onlyproperty being burned, etc., theincidents contained large dollarvalues. When utilizing propertydescription 77 = Other up to tenproperty descriptions can beentered for each PropertySegment (i.e., each type ofproperty loss/etc.) involved in theincident. If more than tentypes of property are involved, thenine most valuable specificallycodable types of property shouldbe entered and the remainingtypes of property should becombined and entered as77 = (Other).

OD = Mailbox-US Postal ServiceOE = TextbooksOF = ToysOG = Vending MachineAll Property not Fitting any of theOther Specific Descriptions is beinglisted in Data Element 15 (PropertyDescription).Although it is not uncommon toencounter “other property” as theonly property being burned, etc., theincidents contained large dollarvalues. When utilizing propertydescription 77 = Other up to tenproperty descriptions can be enteredfor each Property Segment (i.e., eachtype of property loss/etc.) involved inthe incident. If more than ten types ofproperty are involved, the nine mostvaluable specifically codable types ofproperty should be entered and theremaining types of property shouldbe combined and entered as 77 =Other.

Additional CA Value

NIBRS Value

1 = Healthcare Facility

The additional CA values will be sentto the FBI as O = Other.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.6 Data Element 27 (Sex of Victim)

3.6.1 Additional CA Values for Sex of Victim Value: U

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

1 = Non-Binary The additional CA values will be sent

2 = Transgender- Presents to the FBI as U = Unknown.

Female (Born Male)

3 = Transgender- Presents Male

(Born Female)

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Warning # 1407 Modified Warning # 1407C

Warning Message: Modified Warning Message:

WARNING - UNKNOWN VICTIM WARNING - UNKNOWN VICTIM

INFORMATION INFORMATION

Description: Modified Description:

Incidents are being reported with Incidents are being reported with

unknown victim information in unknown victim information in Data

Data Element 26 (Age of Victim), Element 26 (Age of Victim), Data

Data Element 27 (Sex of Victim),

Element 27 (Sex of Victim), and Data

and Data Element 28 (Race of

Element 28 (Race of Victim).

Victim). Generally, the victim

Generally, the victim information

information should be known. If an

should be known. If an exact age

exact age cannot be determined,

cannot be determined, an age range

an age range may be entered to

may be entered to approximate the

approximate the victim’s age. The

victim’s age. The age, sex, and race

age, sex, and race of victims

provide important statistical of victims provide important statistical

information and every effort information and every effort should be

should be made to collect this made to collect this data.

data.

Version 2020.1 Page 19 of 121

Additional CA Values

NIBRS Value

1 = Non-Binary2 = Transgender- PresentsFemale (Born Male)3 = Transgender- Presents Male(Born Female)

The additional CA values will be sentto the FBI as U = Unknown.

FBI Error Description

CA Modified Error

Warning # 1407Warning Message:WARNING - UNKNOWN VICTIMINFORMATIONDescription:Incidents are being reported withunknown victim information inData Element 26 (Age of Victim),Data Element 27 (Sex of Victim),and Data Element 28 (Race ofVictim). Generally, the victiminformation should be known. If anexact age cannot be determined,an age range may be entered toapproximate the victim’s age. Theage, sex, and race of victimsprovide important statisticalinformation and every effortshould be made to collect thisdata.

Modified Warning # 1407CModified Warning Message:WARNING - UNKNOWN VICTIMINFORMATIONModified Description:Incidents are being reported withunknown victim information in DataElement 26 (Age of Victim), DataElement 27 (Sex of Victim), and DataElement 28 (Race of Victim).Generally, the victim informationshould be known. If an exact agecannot be determined, an age rangemay be entered to approximate thevictim’s age. The age, sex, and raceof victims provide important statisticalinformation and every effort should bemade to collect this data.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.7 Data Element 28 (Race of Victim)

3.7.1 Additional CA Value for Race of Victim Value: W

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

1 = Hispanic The additional CA values will be sent

to the FBI as W = White.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.7.2 Additional CA Values for Race of Victim Value: A

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

2 = Chinese The additional CA values will be sent

3 = Cambodian to the FBI as A = Asian.

4 = Filipino

5 = Japanese

6 = Korean

7 = Laotian

8 = Vietnamese

9 = Asian Indian

E = Other Asian

3) NIBRS Dropped Value: A = Asian.

The value ‘A = Asian’ should not be reported for the Race of Victim.

4) Impact to FBI NIBRS Validations: None

3.7.3 Additional CA Values for Race of Victim Value: P

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Version 2020.1 Page 20 of 121

Additional CA Value

NIBRS Value

1 = Hispanic

The additional CA values will be sentto the FBI as W = White.

Additional CA Values

NIBRS Value

2 = Chinese3 = Cambodian4 = Filipino5 = Japanese6 = Korean7 = Laotian8 = Vietnamese9 = Asian IndianE = Other Asian

The additional CA values will be sentto the FBI as A = Asian.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Additional CA Values NIBRS Value

X = Native Hawaiian The additional CA values will be sent

Y = Pacific Islander to the FBI as P = Native Hawaiian or

Z = Samoan Other Pacific Islander

V = Guamanian

3) NIBRS Dropped Value: P = Native Hawaiian or Other Pacific Islander.

The value ‘P = Native Hawaiian or Other Pacific Islander’ should not be

reported for the Race of Victim.

4) Impact to FBI NIBRS Validations: None

3.7.4 Additional CA Value for Race of Victim Value: U

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

S = Other The additional CA value will be sent

to the FBI as U = Unknown.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Warning # 1407 Modified Warning # 1407C

Warning Message: Modified Warning Message:

WARNING - UNKNOWN VICTIM WARNING - UNKNOWN VICTIM

INFORMATION INFORMATION

Description: Modified Description:

Incidents are being reported with Incidents are being reported with

unknown victim information in unknown victim information in Data

Data Element 26 (Age of Victim), Element 26 (Age of Victim), Data

Element 27 (Sex of Victim), and Data

Data Element 27 (Sex of Victim),

Element 28 (Race of Victim).

and Data Element 28 (Race of

Generally, the victim information

Victim). Generally, the victim

should be known. If an exact age

information should be known. If an

cannot be determined, an age range

exact age cannot be determined,

may be entered to approximate the

an age range may be entered to

victim’s age. The age, sex, and race

approximate the victim’s age. The

of victims provide important statistical

age, sex, and race of victims information and every effort should

provide important statistical be made to collect this data.

Version 2020.1 Page 21 of 121

Additional CA Values

NIBRS Value

X = Native HawaiianY = Pacific IslanderZ = SamoanV = Guamanian

The additional CA values will be sentto the FBI as P = Native Hawaiian orOther Pacific Islander

Additional CA Value

NIBRS Value

S = Other

The additional CA value will be sentto the FBI as U = Unknown.

FBI Error Description

CA Modified Error

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

information and every effort

should be made to collect this

data.

3.8 Data Element 30 (Resident Status of Victim)

3.8.1 Additional CA Values for Resident Status of Victim Value: N

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

1 = Resides in County, but not in The additional CA values will be sent

jurisdiction to the FBI as N = Nonresident.

2 = Resides in State, but not

jurisdiction

3 = Resides Out-of-State

3) NIBRS Dropped Value: N = Nonresident.

The value ‘N = Nonresident’ should not be reported for the Resident Status of

Victim.

4) Impact to FBI NIBRS Validations: None

3.9 Data Element 31 (Aggravated Assault/Homicide Circumstances)

3.9.1 Additional CA Values for Aggravated Assault/Homicide Circumstances

Value: 01

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

AD = Argument over Drugs The additional CA values will be sent

AM = Argument over Money to the FBI as 01 = Argument.

AP = Argument over Property

AO = Argument Other

Version 2020.1 Page 22 of 121

FBI Error Description

CA Modified Error

information and every effortshould be made to collect thisdata.

Additional CA Values

NIBRS Value

1 = Resides in County, but not injurisdiction2 = Resides in State, but notjurisdiction3 = Resides Out-of-State

The additional CA values will be sentto the FBI as N = Nonresident.

Additional CA Values

NIBRS Value

AD = Argument over DrugsAM = Argument over MoneyAP = Argument over PropertyAO = Argument Other

The additional CA values will be sentto the FBI as 01 = Argument.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3) NIBRS Dropped Value: 01 = Argument.

The value ‘01 = Argument’ should not be reported for the Aggravated

Assault/Homicide Circumstances.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 462 Modified Error # 462C

Error Message: Modified Error Message:

INVALID AGGRAVATED INVALID AGGRAVATED

ASSAULT/HOMICIDE FOR 13A ASSAULT/HOMICIDE FOR 13A

OFFENSE OFFENSE

Description: Modified Description:

Data Element 31 (Aggravated Data Element 31 (Aggravated

Assault/Homicide Circumstances) Assault/Homicide Circumstances) can

can only have codes of 01 through only have codes of 01 through 06, AD,

06 and 08 through 10 when Data AM, AP, AO and 08 through 10, GD,

Element 24 (Victim Connected to GE, GR, GO, OL, OC when Data

UCR Offense) is 13A = Element 24 (Victim Connected To

Aggravated Assault. All other UCR Offense) is 13A = Aggravated

codes, including 07 = Mercy Killing Assault. All other codes, including 07

are not valid because they do not = Mercy Killing are not valid because

relate to an Aggravated Assault. they do not relate to an Aggravated

Assault.

3.9.2 Additional CA Values for Aggravated Assault/Homicide Circumstances

Value: 04

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

GD = Gang-Drive By The additional CA values will be sent

GE = Gang-Execution to the FBI as 04 = Gangland

GR = Gang-Retribution (Organized Crime Involvement).

GO = Gang-Other

3) NIBRS Dropped Value: 04 = Gangland (Organized Crime Involvement).

The value ‘04 = Gangland (Organized Crime Involvement)’ should not be

reported for the Aggravated Assault/Homicide Circumstances.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 462 Modified Error # 462C

Version 2020.1 Page 23 of 121

FBI Error Description

CA Modified Error

Error # 462Error Message:INVALID AGGRAVATEDASSAULT/HOMICIDE FOR 13AOFFENSEDescription:Data Element 31 (AggravatedAssault/Homicide Circumstances)can only have codes of 01 through06 and 08 through 10 when DataElement 24 (Victim Connected toUCR Offense) is 13A =Aggravated Assault. All othercodes, including 07 = Mercy Killingare not valid because they do notrelate to an Aggravated Assault.

Modified Error # 462CModified Error Message:INVALID AGGRAVATEDASSAULT/HOMICIDE FOR 13AOFFENSEModified Description:Data Element 31 (AggravatedAssault/Homicide Circumstances) canonly have codes of 01 through 06, AD,AM, AP, AO and 08 through 10, GD,GE, GR, GO, OL, OC when DataElement 24 (Victim Connected ToUCR Offense) is 13A = AggravatedAssault. All other codes, including 07= Mercy Killing are not valid becausethey do not relate to an AggravatedAssault.

Additional CA Values

NIBRS Value

GD = Gang-Drive ByGE = Gang-ExecutionGR = Gang-RetributionGO = Gang-Other

The additional CA values will be sentto the FBI as 04 = Gangland(Organized Crime Involvement).

FBI Error Description

CA Modified Error

Error # 462

Modified Error # 462C

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

Error Message: Modified Error Message:

INVALID AGGRAVATED INVALID AGGRAVATED

ASSAULT/HOMICIDE FOR 13A ASSAULT/HOMICIDE FOR 13A

OFFENSE OFFENSE

Description: Modified Description:

Data Element 31 (Aggravated Data Element 31 (Aggravated

Assault/Homicide Circumstances) Assault/Homicide Circumstances) can

can only have codes of 01 through only have codes of 01 through 06, AD,

06 and 08 through 10 when Data AM, AP, AO and 08 through 10, GD,

Element 24 (Victim Connected to GE, GR, GO, OL, OC when Data

UCR Offense) is 13A = Element 24 (Victim Connected to

Aggravated Assault. All other UCR Offense) is 13A = Aggravated

codes, including 07 = Mercy Assault. All other codes, including 07

Killing, are not valid because they = Mercy Killing, are not valid because

do not relate to an Aggravated they do not relate to an Aggravated

Assault. Assault.

3.9.3 Additional CA Values for Aggravated Assault/Homicide Circumstances

Value: 09

1) Format Change: 2-Character Numeric to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

OL = Lover’s Triangle The additional CA values will be sent

OC = Child Abuse to the FBI as 09 = Other

Circumstances.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 462 Modified Error # 462C

Error Message: Modified Error Message:

INVALID AGGRAVATED INVALID AGGRAVATED

ASSAULT/HOMICIDE FOR 13A ASSAULT/HOMICIDE FOR 13A

OFFENSE OFFENSE

Description: Modified Description:

Data Element 31 (Aggravated Data Element 31 (Aggravated

Assault/Homicide Circumstances) Assault/Homicide Circumstances) can

can only have codes of 01 through only have codes of 01 through 06, AD,

06 and 08 through 10 when Data AM, AP, AO and 08 through 10, GD,

Version 2020.1 Page 24 of 121

FBI Error Description

CA Modified Error

Error Message:INVALID AGGRAVATEDASSAULT/HOMICIDE FOR 13AOFFENSEDescription:Data Element 31 (AggravatedAssault/Homicide Circumstances)can only have codes of 01 through06 and 08 through 10 when DataElement 24 (Victim Connected toUCR Offense) is 13A =Aggravated Assault. All othercodes, including 07 = MercyKilling, are not valid because theydo not relate to an AggravatedAssault.

Modified Error Message:INVALID AGGRAVATEDASSAULT/HOMICIDE FOR 13AOFFENSEModified Description:Data Element 31 (AggravatedAssault/Homicide Circumstances) canonly have codes of 01 through 06, AD,AM, AP, AO and 08 through 10, GD,GE, GR, GO, OL, OC when DataElement 24 (Victim Connected toUCR Offense) is 13A = AggravatedAssault. All other codes, including 07= Mercy Killing, are not valid becausethey do not relate to an AggravatedAssault.

Additional CA Values

NIBRS Value

OL = Lover’s TriangleOC = Child Abuse

The additional CA values will be sentto the FBI as 09 = OtherCircumstances.

FBI Error Description

CA Modified Error

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

Element 24 (Victim Connected to GE, GR, GO, OL, OC when Data

UCR Offense) is 13A = Element 24 (Victim Connected to

Aggravated Assault. All other UCR Offense) is 13A = Aggravated

codes, including 07 = Mercy Assault. All other codes, including 07

Killing, are not valid because they = Mercy Killing, are not valid because

do not relate to an Aggravated they do not relate to an Aggravated

Assault. Assault.

3.10 Data Element 35 (Relationship of Victim to Offender)

3.10.1 Additional CA Values for Relationship of Victim to Offender Value: SE

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

10 = Victim was Husband The additional CA values will be sent

11 = Victim was Wife to the FBI as SE = Victim was

Spouse.

3) NIBRS Dropped Value: SE = Victim was Spouse.

The value ‘SE = Victim was Spouse’ should not be reported for Relationship of

Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 475 Modified Error # 475C

Error Message: Modified Error Message:

ONLY ONE “SE” RELATIONSHIP ONLY ONE SPOUSE

PER VICTIM RELATIONSHIP PER VICTIM

Description: Modified Description:

A victim can only have one A victim can only have one spousal

spousal relationship. In this relationship. In this instance, the

instance, the victim has a victim has a relationship of 10 =

relationship of SE = Spouse to two Victim was Husband or 11 = Victim

or more offenders. was Wife to two or more offenders.

Error # 476 Modified Error # 476C

Error Message: Modified Error Message:

ONLY ONE “SE” RELATIONSHIP

Version 2020.1 Page 25 of 121

FBI Error Description

CA Modified Error

Element 24 (Victim Connected toUCR Offense) is 13A =Aggravated Assault. All othercodes, including 07 = MercyKilling, are not valid because theydo not relate to an AggravatedAssault.

GE, GR, GO, OL, OC when DataElement 24 (Victim Connected toUCR Offense) is 13A = AggravatedAssault. All other codes, including 07= Mercy Killing, are not valid becausethey do not relate to an AggravatedAssault.

Additional CA Values

NIBRS Value

10 = Victim was Husband11 = Victim was Wife

The additional CA values will be sentto the FBI as SE = Victim wasSpouse.

FBI Error Description

CA Modified Error

Error # 475Error Message:ONLY ONE “SE” RELATIONSHIPPER VICTIMDescription:A victim can only have onespousal relationship. In thisinstance, the victim has arelationship of SE = Spouse to twoor more offenders.

Modified Error # 475CModified Error Message:ONLY ONE SPOUSERELATIONSHIP PER VICTIMModified Description:A victim can only have one spousalrelationship. In this instance, thevictim has a relationship of 10 =Victim was Husband or 11 = Victimwas Wife to two or more offenders.

Error # 476Error Message:ONLY ONE “SE” RELATIONSHIP

Modified Error # 476CModified Error Message:

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

CAN BE ASSIGNED TO A ONLY ONE SPOUSE

SPECIFIC OFFENDER RELATIONSHIP CAN BE ASSIGNED

TO A SPECIFIC OFFENDER

Description:

An offender can only have one Modified Description:

spousal relationship. In this An offender can only have one

instance, two or more victims have spousal relationship. In this instance,

a relationship of SE = Spouse to two or more victims have a

the same offender. relationship of 10 = Victim was

Husband or 11 = Victim was Wife to

the same offender.

Error # 450 Modified Error # 450C

Error Message: Modified Error Message:

VICTIM IS SPOUSE, BUT AGE IS VICTIM IS SPOUSE, BUT AGE IS

LESS THAN 13 LESS THAN 13

Description: Modified Description:

Data Element 26 (Age of Victim) Data Element 26 (Age of Victim)

cannot be less than 13 years old cannot be less than 13 years old

when Data Element 35 when Data Element 35 (Relationship

(Relationship of Victim to of Victim to Offender) contains a

Offender) contains a relationship relationship of 10 = Victim was

of SE = Spouse. Husband or 11 = Victim was Wife.

Error # 550 Modified Error # 550C

Error Message: Modified Error Message:

OFFENDER IS SPOUSE, BUT OFFENDER IS SPOUSE, BUT AGE

AGE IS LESS THAN 13 IS LESS THAN 13

Description: Modified Description:

Data Element 37 (Age of Data Element 37 (Age of Offender)

Offender) cannot be less than 13 cannot be less than 13 years old

years old when Data Element 35 when Data Element 35 (Relationship

(Relationship of Victim to of Victim to Offender) contains a

Offender) contains a relationship relationship of 10 = Victim was

of SE = Spouse. Husband or 11 = Victim was Wife.

Version 2020.1 Page 26 of 121

FBI Error Description

CA Modified Error

CAN BE ASSIGNED TO ASPECIFIC OFFENDERDescription:An offender can only have onespousal relationship. In thisinstance, two or more victims havea relationship of SE = Spouse tothe same offender.

ONLY ONE SPOUSERELATIONSHIP CAN BE ASSIGNEDTO A SPECIFIC OFFENDERModified Description:An offender can only have onespousal relationship. In this instance,two or more victims have arelationship of 10 = Victim wasHusband or 11 = Victim was Wife tothe same offender.

Error # 450Error Message:VICTIM IS SPOUSE, BUT AGE ISLESS THAN 13Description:Data Element 26 (Age of Victim)cannot be less than 13 years oldwhen Data Element 35(Relationship of Victim toOffender) contains a relationshipof SE = Spouse.

Modified Error # 450CModified Error Message:VICTIM IS SPOUSE, BUT AGE ISLESS THAN 13Modified Description:Data Element 26 (Age of Victim)cannot be less than 13 years oldwhen Data Element 35 (Relationshipof Victim to Offender) contains arelationship of 10 = Victim wasHusband or 11 = Victim was Wife.

Error # 550Error Message:OFFENDER IS SPOUSE, BUTAGE IS LESS THAN 13Description:Data Element 37 (Age ofOffender) cannot be less than 13years old when Data Element 35(Relationship of Victim toOffender) contains a relationshipof SE = Spouse.

Modified Error # 550CModified Error Message:OFFENDER IS SPOUSE, BUT AGEIS LESS THAN 13Modified Description:Data Element 37 (Age of Offender)cannot be less than 13 years oldwhen Data Element 35 (Relationshipof Victim to Offender) contains arelationship of 10 = Victim wasHusband or 11 = Victim was Wife.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

Warning # 1449 Modified Warning # 1449C

Warning Message: Modified Warning Message:

WARNING–VICTIM IS WARNING–VICTIM IS SPOUSE, BUT

SPOUSE, BUT AGE IS LESS AGE IS LESS THAN 18

THAN 18

Modified Description:

Description: Data Element 26 (Age of Victim)

Data Element 26 (Age of Victim) cannot be 13, 14, 15, 16, or 17 when

cannot be 13, 14, 15, 16, or 17 Data Element 35 (Relationship of

when Data Element 35 Victim to Offender) contains a

(Relationship of Victim to relationship of 10 = Victim was

Offender) contains a relationship Husband or 11 = Victim was Wife.

of SE = Spouse.

Warning # 1549 Modified Warning # 1549C

Warning Message: Modified Warning Message:

WARNING–OFFENDER IS WARNING–OFFENDER IS

SPOUSE, BUT AGE IS LESS SPOUSE, BUT AGE IS LESS

THAN 18 THAN 18

Description: Modified Description:

Data Element 37 (Age of Data Element 37 (Age of Offender)

Offender) cannot be 13, 14, 15, cannot be 13, 14, 15, 16, or 17 when

16, or 17 when Data Element 35 Data Element 35 (Relationship of

(Relationship of Victim to Victim to Offender) contains a

Offender) contains a relationship relationship of 10 = Victim was

of SE = Spouse. Husband or 11 = Victim was Wife.

3.10.2 Additional CA Values for Relationship of Victim to Offender Value: CS

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Value NIBRS Value

12 = Victim was Common-Law The additional CA values will be sent

Husband to the FBI as CS = Victim was

13 = Victim was Common-Law Common-Law Spouse.

Wife

3) NIBRS Dropped Value: CS = Victim was Common-Law Spouse.

The value ‘CS = Victim was Common-Law Spouse’ should not be reported for

the Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

Version 2020.1 Page 27 of 121

FBI Error Description

CA Modified Error

Warning # 1449Warning Message:WARNING–VICTIM ISSPOUSE, BUT AGE IS LESSTHAN 18Description:Data Element 26 (Age of Victim)cannot be 13, 14, 15, 16, or 17when Data Element 35(Relationship of Victim toOffender) contains a relationshipof SE = Spouse.

Modified Warning # 1449CModified Warning Message:WARNING–VICTIM IS SPOUSE, BUTAGE IS LESS THAN 18Modified Description:Data Element 26 (Age of Victim)cannot be 13, 14, 15, 16, or 17 whenData Element 35 (Relationship ofVictim to Offender) contains arelationship of 10 = Victim wasHusband or 11 = Victim was Wife.

Warning # 1549Warning Message:WARNING–OFFENDER ISSPOUSE, BUT AGE IS LESSTHAN 18Description:Data Element 37 (Age ofOffender) cannot be 13, 14, 15,16, or 17 when Data Element 35(Relationship of Victim toOffender) contains a relationshipof SE = Spouse.

Modified Warning # 1549CModified Warning Message:WARNING–OFFENDER ISSPOUSE, BUT AGE IS LESSTHAN 18Modified Description:Data Element 37 (Age of Offender)cannot be 13, 14, 15, 16, or 17 whenData Element 35 (Relationship ofVictim to Offender) contains arelationship of 10 = Victim wasHusband or 11 = Victim was Wife.

Additional CA Value

NIBRS Value

12 = Victim was Common-LawHusband13 = Victim was Common-LawWife

The additional CA values will be sentto the FBI as CS = Victim wasCommon-Law Spouse.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.10.3 Additional CA Values for Relationship of Victim to Offender Value: PA

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

14 = Victim was Father The additional CA values will be sent

15 = Victim was Mother to the FBI as PA = Victim was Parent.

3) NIBRS Dropped Value: PA = Victim was Parent.

The value ‘PA = Victim was Parent’ should not be reported for the Relationship

of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.4 Additional CA Values for Relationship of Victim to Offender Value: SB

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

16 = Victim was Brother The additional CA values will be sent

17 = Victim was Sister to the FBI as SB = Victim was Sibling.

3) NIBRS Dropped Value: SB = Victim was Sibling.

The value ‘SB = Victim was Sibling’ should not be reported for the Relationship

of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

FBI Error Description CA Modified Error

Error # 554 Modified Error # 554C

Error Message: Modified Error Message:

AGE OF VICTIM AND AGE OF VICTIM AND OFFENDER

OFFENDER DOES NOT DOES NOT REFLECT THE

REFLECT THE RELATIONSHIP RELATIONSHIP

Description:

Modified Description:

Data Element 35 (Relationship of

Victim to Offenders) has a

Victim to Offenders) has a relationship

relationship that is inconsistent

that is inconsistent with the offender’s

Version 2020.1 Page 28 of 121

Additional CA Values

NIBRS Value

14 = Victim was Father15 = Victim was Mother

The additional CA values will be sentto the FBI as PA = Victim was Parent.

Additional CA Values

NIBRS Value

16 = Victim was Brother17 = Victim was Sister

The additional CA values will be sentto the FBI as SB = Victim was Sibling.

FBI Error Description

CA Modified Error

Error # 554Error Message:AGE OF VICTIM ANDOFFENDER DOES NOTREFLECT THE RELATIONSHIPDescription:Data Element 35 (Relationship ofVictim to Offenders) has arelationship that is inconsistent

Modified Error # 554CModified Error Message:AGE OF VICTIM AND OFFENDERDOES NOT REFLECT THERELATIONSHIPModified Description:Data Element 35 (Relationship ofVictim to Offenders) has a relationshipthat is inconsistent with the offender’s

CA DOJ CIBRS Repository Flat File Technical Specifications Document

with the offender’s age. The age age. The age of the victim and/or

of the victim and/or offender must offender must reflect the implied

reflect the implied relationship. For relationship.

example, if the relationship of the

victim to the offender is For example, if the relationship of the

PA=Parent, then the victim’s age victim to the offender is 14=Victim was

must be greater than the Father or 15=Victim was Mother, then

offender’s age. the victim’s age must be greater than

the offender’s age.

The following relationships must

be consistent with the victim’s age The following relationships must be

in relation to the offender’s age: consistent with the victim’s age in

relation to the offender’s age:

Relationship Victim’s Age Is:

CH = Victim was Child (Younger)

18 = Victim was Son (Younger)

PA = Victim was Parent (Older)

19 = Victim was Daughter (Younger)

GP = Victim was Grandparent

(Older)

14 = Victim was Father (Older)

GC = Victim was Grandchild

15 = Victim was Mother (Older)

(Younger)

20 = Victim was Grandfather (Older)

21 = Victim was Grandmother (Older)

22 = Victim was Grandson (Younger)

23 = Victim was Granddaughter

(Younger)

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

21 = Victim was Grandmother

Version 2020.1 Page 29 of 121

with the offender’s age. The ageof the victim and/or offender mustreflect the implied relationship. Forexample, if the relationship of thevictim to the offender isPA=Parent, then the victim’s agemust be greater than theoffender’s age.The following relationships mustbe consistent with the victim’s agein relation to the offender’s age:Relationship Victim’s Age Is:CH = Victim was Child (Younger)PA = Victim was Parent (Older)GP = Victim was Grandparent(Older)GC = Victim was Grandchild(Younger)

age. The age of the victim and/oroffender must reflect the impliedrelationship.For example, if the relationship of thevictim to the offender is 14=Victim wasFather or 15=Victim was Mother, thenthe victim’s age must be greater thanthe offender’s age.The following relationships must beconsistent with the victim’s age inrelation to the offender’s age:Relationship Victim’s Age Is:18 = Victim was Son (Younger)19 = Victim was Daughter (Younger)14 = Victim was Father (Older)15 = Victim was Mother (Older)20 = Victim was Grandfather (Older)21 = Victim was Grandmother (Older)22 = Victim was Grandson (Younger)23 = Victim was Granddaughter(Younger)

Warning # 1413Warning Message:CHILD/PARENTRELATIONSHIPS WITHPOSSIBLE AGE PROBLEMSDescription:Data Element 35 (Relationship ofVictim to Offender) is:CH = ChildPA = ParentGP = GrandparentGC = GrandchildSP = Step-parentSC = Step-childCF = Child of Boyfriend/Girlfriend

CA DOJ CIBRS Repository Flat File Technical Specifications Document

The age difference between the 22 = Victim was Grandson

victim and the offender was less 23 = Victim was Granddaughter

than 11 years.

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.5 Additional CA Values for Relationship of Victim to Offender Value: CH

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

18 = Victim was Son The additional CA values will be sent

19 = Victim was Daughter to the FBI as CH = Victim was Child.

3) NIBRS Dropped Value: CH = Victim was Child.

The value ‘CH = Victim was Child’ should not be reported for the Relationship

of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 554 Modified Error # 554C

Error Message: Modified Error Message:

AGE OF VICTIM AND AGE OF VICTIM AND OFFENDER

OFFENDER DOES NOT DOES NOT REFLECT THE

REFLECT THE RELATIONSHIP RELATIONSHIP

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offenders) has a Victim to Offenders) has a relationship

relationship that is inconsistent that is inconsistent with the offender’s

with the offender’s age. The age age. The age of the victim and/or

Version 2020.1 Page 30 of 121

The age difference between thevictim and the offender was lessthan 11 years.

22 = Victim was Grandson23 = Victim was Granddaughter30 = Victim was Stepfather31 = Victim was Stepmother32 = Victim was Stepson33 = Victim was Stepdaughter38 = Victim was Child of Boyfriend39 = Victim was Child of GirlfriendThe age difference between the victimand the offender was less than 11years.

Additional CA Values

NIBRS Value

18 = Victim was Son19 = Victim was Daughter

The additional CA values will be sentto the FBI as CH = Victim was Child.

FBI Error Description

CA Modified Error

Error # 554Error Message:AGE OF VICTIM ANDOFFENDER DOES NOTREFLECT THE RELATIONSHIPDescription:Data Element 35 (Relationship ofVictim to Offenders) has arelationship that is inconsistentwith the offender’s age. The age

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

of the victim and/or offender offender must reflect the implied

must reflect the implied relationship.

relationship. For example, if the

relationship of the victim to the For example, if the relationship of the

offender is PA=Parent, then the victim to the offender is 14 = Victim

victim’s age must be greater than was Father or 15 = Victim was

the offender’s age. Mother, then the victim’s age must be

greater than the offender’s age.

The following relationships must

be consistent with the victim’s The following relationships must be

age in relation to the offender’s consistent with the victim’s age in

age: relation to the offender’s age:

Relationship Victim’s Age Is: Relationship Victim’s Age Is:

CH = Victim was Child (Younger) 18 = Victim was Son (Younger)

PA = Victim was Parent (Older) 19 = Victim was Daughter (Younger)

GP = Victim was Grandparent

(Older) 14 = Victim was Father (Older)

GC = Victim was Grandchild 15 = Victim was Mother (Older)

(Younger)

20 = Victim was Grandfather

(Younger)

21 = Victim was Grandmother (Older)

22 = Victim was Grandson (Younger)

23 = Victim was Granddaughter

(Younger)

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

Version 2020.1 Page 31 of 121

FBI Error Description

CA Modified Error

of the victim and/or offendermust reflect the impliedrelationship. For example, if therelationship of the victim to theoffender is PA=Parent, then thevictim’s age must be greater thanthe offender’s age.The following relationships mustbe consistent with the victim’sage in relation to the offender’sage:Relationship Victim’s Age Is:CH = Victim was Child (Younger)PA = Victim was Parent (Older)GP = Victim was Grandparent(Older)GC = Victim was Grandchild(Younger)

offender must reflect the impliedrelationship.For example, if the relationship of thevictim to the offender is 14 = Victimwas Father or 15 = Victim wasMother, then the victim’s age must begreater than the offender’s age.The following relationships must beconsistent with the victim’s age inrelation to the offender’s age:Relationship Victim’s Age Is:18 = Victim was Son (Younger)19 = Victim was Daughter (Younger)14 = Victim was Father (Older)15 = Victim was Mother (Older)20 = Victim was Grandfather(Younger)21 = Victim was Grandmother (Older)22 = Victim was Grandson (Younger)23 = Victim was Granddaughter(Younger)

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

21 = Victim was Grandmother

The age difference between the

victim and the offender was less 22 = Victim was Grandson

than 11 years. 23 = Victim was Granddaughter

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.6 Additional CA Values for Relationship of Victim to Offender Value: GP

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

20 = Victim was Grandfather The additional CA values will be sent

21 = Victim was Grandmother to the FBI as GP = Victim was

Grandparent.

3) NIBRS Dropped Value: GP = Victim was Grandparent.

The value ‘GP = Victim was Grandparent’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 554 Modified Error # 554C

Error Message: Modified Error Message:

AGE OF VICTIM AND AGE OF VICTIM AND OFFENDER

OFFENDER DOES NOT DOES NOT REFLECT THE

REFLECT THE RELATIONSHIP RELATIONSHIP

Description: Modified Description:

Version 2020.1 Page 32 of 121

FBI Error Description

CA Modified Error

The age difference between thevictim and the offender was lessthan 11 years.

21 = Victim was Grandmother22 = Victim was Grandson23 = Victim was Granddaughter30 = Victim was Stepfather31 = Victim was Stepmother32 = Victim was Stepson33 = Victim was Stepdaughter38 = Victim was Child of Boyfriend39 = Victim was Child of GirlfriendThe age difference between the victimand the offender was less than 11years.

Additional CA Values

NIBRS Value

20 = Victim was Grandfather21 = Victim was Grandmother

The additional CA values will be sentto the FBI as GP = Victim wasGrandparent.

FBI Error Description

CA Modified Error

Error # 554Error Message:AGE OF VICTIM ANDOFFENDER DOES NOTREFLECT THE RELATIONSHIPDescription:

Modified Error # 554CModified Error Message:AGE OF VICTIM AND OFFENDERDOES NOT REFLECT THERELATIONSHIPModified Description:

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offenders) has a Victim to Offenders) has a relationship

relationship that is inconsistent that is inconsistent with the offender’s

with the offender’s age. The age age. The age of the victim and/or

of the victim and/or offender must offender must reflect the implied

reflect the implied relationship. For relationship.

example, if the relationship of the

victim to the offender is PA = For example, if the relationship of the

Parent, then the victim’s age must victim to the offender is 14 = Victim

be greater than the offender’s age. was Father or 15 = Victim was

Mother, then the victim’s age must be

The following relationships must greater than the offender’s age.

be consistent with the victim’s age

in relation to the offender’s age: The following relationships must be

consistent with the victim’s age in

relation to the offender’s age:

Relationship Victim’s Age Is:

CH = Victim was Child (Younger) Relationship Victim’s Age Is:

PA = Victim was Parent (Older) 18 = Victim was Son (Younger)

GP = Victim was Grandparent 19 = Victim was Daughter (Younger)

(Older)

GC = Victim was Grandchild 14 = Victim was Father (Older)

(Younger) 15 = Victim was Mother (Older)

20 = Victim was Grandfather (Older)

21 = Victim was Grandmother (Older)

22 = Victim was Grandson (Younger)

23 = Victim was Granddaughter

(Younger)

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

Version 2020.1 Page 33 of 121

FBI Error Description

CA Modified Error

Data Element 35 (Relationship ofVictim to Offenders) has arelationship that is inconsistentwith the offender’s age. The ageof the victim and/or offender mustreflect the implied relationship. Forexample, if the relationship of thevictim to the offender is PA =Parent, then the victim’s age mustbe greater than the offender’s age.The following relationships mustbe consistent with the victim’s agein relation to the offender’s age:Relationship Victim’s Age Is:CH = Victim was Child (Younger)PA = Victim was Parent (Older)GP = Victim was Grandparent(Older)GC = Victim was Grandchild(Younger)

Data Element 35 (Relationship ofVictim to Offenders) has a relationshipthat is inconsistent with the offender’sage. The age of the victim and/oroffender must reflect the impliedrelationship.For example, if the relationship of thevictim to the offender is 14 = Victimwas Father or 15 = Victim wasMother, then the victim’s age must begreater than the offender’s age.The following relationships must beconsistent with the victim’s age inrelation to the offender’s age:Relationship Victim’s Age Is:18 = Victim was Son (Younger)19 = Victim was Daughter (Younger)14 = Victim was Father (Older)15 = Victim was Mother (Older)20 = Victim was Grandfather (Older)21 = Victim was Grandmother (Older)22 = Victim was Grandson (Younger)23 = Victim was Granddaughter(Younger)

Page 33 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

21 = Victim was Grandmother

The age difference between the

victim and the offender was less 22 = Victim was Grandson

than 11 years. 23 = Victim was Granddaughter

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.7 Additional CA Values for Relationship of Victim to Offender Value: GC

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) CA Additional Values:

Additional CA Values NIBRS Value

22 = Victim was Grandson The additional CA values will be sent

23 = Victim was Granddaughter to the FBI as GC = Victim was

Grandchild.

3) NIBRS Dropped Value: GC = Victim was Grandchild.

The value ‘GC = Victim was Grandchild’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 554 Modified Error # 554C

Error Message: Modified Error Message:

AGE OF VICTIM AND AGE OF VICTIM AND OFFENDER

OFFENDER DOES NOT DOES NOT REFLECT THE

REFLECT THE RELATIONSHIP RELATIONSHIP

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offenders) has a Victim to Offenders) has a relationship

Version 2020.1 Page 34 of 121

FBI Error Description

CA Modified Error

The age difference between thevictim and the offender was lessthan 11 years.

Additional CA Values

NIBRS Value

22 = Victim was Grandson23 = Victim was Granddaughter

The additional CA values will be sentto the FBI as GC = Victim wasGrandchild.

FBI Error Description

CA Modified Error

Error # 554Error Message:AGE OF VICTIM ANDOFFENDER DOES NOTREFLECT THE RELATIONSHIPDescription:Data Element 35 (Relationship ofVictim to Offenders) has a

Modified Error # 554CModified Error Message:AGE OF VICTIM AND OFFENDERDOES NOT REFLECT THERELATIONSHIPModified Description:Data Element 35 (Relationship ofVictim to Offenders) has a relationship

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

relationship that is inconsistent that is inconsistent with the offender’s

with the offender’s age. The age age. The age of the victim and/or

of the victim and/or offender must offender must reflect the implied

reflect the implied relationship. For relationship.

example, if the relationship of the

victim to the offender is PA = For example, if the relationship of the

Parent, then the victim’s age must victim to the offender is 14 = Victim

be greater than the offender’s age. was Father or 15 = Victim was

Mother, then the victim’s age must be

The following relationships must greater than the offender’s age.

be consistent with the victim’s age

in relation to the offender’s age: The following relationships must be

consistent with the victim’s age in

relation to the offender’s age:

Relationship Victim’s Age Is: Relationship Victim’s Age Is:

CH = Victim was Child (Younger) 18 = Victim was Son (Younger)

PA = Victim was Parent (Older) 19 = Victim was Daughter (Younger)

GP = Victim was Grandparent

(Older) 14 = Victim was Father (Older)

GC = Victim was Grandchild 15 = Victim was Mother (Older)

(Younger)

20 = Victim was Grandfather (Older)

21 = Victim was Grandmother (Older)

22 = Victim was Grandson (Younger)

23 = Victim was Granddaughter

(Younger)

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend. 20 = Victim was Grandfather

21 = Victim was Grandmother

22 = Victim was Grandson

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FBI Error Description

CA Modified Error

relationship that is inconsistentwith the offender’s age. The ageof the victim and/or offender mustreflect the implied relationship. Forexample, if the relationship of thevictim to the offender is PA =Parent, then the victim’s age mustbe greater than the offender’s age.The following relationships mustbe consistent with the victim’s agein relation to the offender’s age:Relationship Victim’s Age Is:CH = Victim was Child (Younger)PA = Victim was Parent (Older)GP = Victim was Grandparent(Older)GC = Victim was Grandchild(Younger)

that is inconsistent with the offender’sage. The age of the victim and/oroffender must reflect the impliedrelationship.For example, if the relationship of thevictim to the offender is 14 = Victimwas Father or 15 = Victim wasMother, then the victim’s age must begreater than the offender’s age.The following relationships must beconsistent with the victim’s age inrelation to the offender’s age:Relationship Victim’s Age Is:18 = Victim was Son (Younger)19 = Victim was Daughter (Younger)14 = Victim was Father (Older)15 = Victim was Mother (Older)20 = Victim was Grandfather (Older)21 = Victim was Grandmother (Older)22 = Victim was Grandson (Younger)23 = Victim was Granddaughter(Younger)

Page 35 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

The age difference between the 23 = Victim was Granddaughter

victim and the offender was less

than 11 years. 30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.8 Additional CA Values for Relationship of Victim to Offender Value: IL

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

24 = Victim was Father-in-law The additional CA values will be sent

25 = Victim was Mother-in-law to the FBI as IL = Victim was In-law.

26 = Victim was Brother-in-law

27 = Victim was Sister-in-law

28 = Victim was Son-in-law

29 = Victim was Daughter-in-law

3) NIBRS Dropped Value: IL = Victim was In-law.

The value ‘IL = Victim was In-law’ should not be reported for the Relationship

of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.9 Additional CA Values for Relationship of Victim to Offender Value: SP

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

30 = Victim was Stepfather The additional CA values will be sent

31 = Victim was Stepmother to the FBI as SP = Victim was Step-

parent.

Version 2020.1 Page 36 of 121

FBI Error Description

CA Modified Error

The age difference between thevictim and the offender was lessthan 11 years.

23 = Victim was Granddaughter30 = Victim was Stepfather31 = Victim was Stepmother32 = Victim was Stepson33 = Victim was Stepdaughter38 = Victim was Child of Boyfriend39 = Victim was Child of GirlfriendThe age difference between the victimand the offender was less than 11years.

Additional CA Values

NIBRS Value

24 = Victim was Father-in-law25 = Victim was Mother-in-law26 = Victim was Brother-in-law27 = Victim was Sister-in-law28 = Victim was Son-in-law29 = Victim was Daughter-in-law

The additional CA values will be sentto the FBI as IL = Victim was In-law.

Additional CA Values

NIBRS Value

30 = Victim was Stepfather31 = Victim was Stepmother

The additional CA values will be sentto the FBI as SP = Victim was Step-parent.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3) NIBRS Dropped Value: SP = Victim was Step-parent.

The value ‘SP = Victim was Step-parent’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

21 = Victim was Grandmother

The age difference between the

victim and the offender was less 22 = Victim was Grandson

than 11 years. 23 = Victim was Granddaughter

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.10 Additional CA Values for Relationship of Victim to Offender Value: SC

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

Version 2020.1 Page 37 of 121

FBI Error Description

CA Modified Error

Modified Warning # 1413CModified Warning Message:CHILD/PARENTRELATIONSHIPS WITHPOSSIBLE AGE PROBLEMSModified Description:Data Element 35 (Relationship ofVictim to Offender) is:18 = Victim was Son19 = Victim was Daughter14 = Victim was Father15 = Victim was Mother20 = Victim was Grandfather21 = Victim was Grandmother22 = Victim was Grandson23 = Victim was Granddaughter30 = Victim was Stepfather31 = Victim was Stepmother32 = Victim was Stepson33 = Victim was Stepdaughter38 = Victim was Child of Boyfriend39 = Victim was Child of GirlfriendThe age difference between the victimand the offender was less than 11years.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

2) Additional CA Values:

Additional CA Values NIBRS Value

32 = Victim was Stepson The additional CA values will be sent

33 = Victim was Stepdaughter to the FBI as SC = Victim was Step-

child.

3) NIBRS Dropped Value: SC = Victim was Step-child.

The value ‘SC = Victim was Step-child’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

21 = Victim was Grandmother

The age difference between the

victim and the offender was less 22 = Victim was Grandson

than 11 years. 23 = Victim was Granddaughter

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

Version 2020.1 Page 38 of 121

Additional CA Values

NIBRS Value

32 = Victim was Stepson33 = Victim was Stepdaughter

The additional CA values will be sentto the FBI as SC = Victim was Step-child.

FBI Error Description

CA Modified Error

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3.10.11 Additional CA Values for Relationship of Victim to Offender Value: SS

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

34 = Victim was Stepbrother The additional CA values will be sent

35 = Victim was Stepsister to the FBI as SS = Victim was Step-

sibling.

3) NIBRS Dropped Value: SS = Victim was Step-sibling.

The value ‘SS = Victim was Step-sibling’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.12 Additional CA Values for Relationship of Victim to Offender Value: BG

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

36 = Victim was Boyfriend The additional CA values will be sent

37 = Victim was Girlfriend to the FBI as BG = Victim was

Boyfriend/Girlfriend.

3) NIBRS Dropped Value: BG = Victim was Boyfriend/Girlfriend.

The value ‘BG = Victim was Boyfriend/Girlfriend’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.13 Additional CA Values for Relationship of Victim to Offender Value: CF

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

38 = Victim was Child of The additional CA values will be sent

Boyfriend to the FBI as CF = Victim was Child of

39 = Victim was Child of Boyfriend/Girlfriend.

Girlfriend

Version 2020.1 Page 39 of 121

Additional CA Values

NIBRS Value

34 = Victim was Stepbrother35 = Victim was Stepsister

The additional CA values will be sentto the FBI as SS = Victim was Step-sibling.

Additional CA Values

NIBRS Value

36 = Victim was Boyfriend37 = Victim was Girlfriend

The additional CA values will be sentto the FBI as BG = Victim wasBoyfriend/Girlfriend.

Additional CA Values

38 = Victim was Child ofBoyfriend39 = Victim was Child ofGirlfriend

CA DOJ CIBRS Repository Flat File Technical Specifications Document

3) NIBRS Dropped Value: CF = Victim was Child of Boyfriend/Girlfriend.

The value ‘CF = Victim was Child of Boyfriend/Girlfriend’ should not be reported

for the Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Warning # 1413 Modified Warning # 1413C

Warning Message: Modified Warning Message:

CHILD/PARENT CHILD/PARENT

RELATIONSHIPS WITH RELATIONSHIPS WITH

POSSIBLE AGE PROBLEMS POSSIBLE AGE PROBLEMS

Description: Modified Description:

Data Element 35 (Relationship of Data Element 35 (Relationship of

Victim to Offender) is: Victim to Offender) is:

CH = Child 18 = Victim was Son

PA = Parent 19 = Victim was Daughter

GP = Grandparent

GC = Grandchild 14 = Victim was Father

SP = Step-parent 15 = Victim was Mother

SC = Step-child

CF = Child of Boyfriend/Girlfriend 20 = Victim was Grandfather

21 = Victim was Grandmother

The age difference between the

victim and the offender was less 22 = Victim was Grandson

than 11 years. 23 = Victim was Granddaughter

30 = Victim was Stepfather

31 = Victim was Stepmother

32 = Victim was Stepson

33 = Victim was Stepdaughter

38 = Victim was Child of Boyfriend

39 = Victim was Child of Girlfriend

The age difference between the victim

and the offender was less than 11

years.

3.10.14 Additional CA Values for Relationship of Victim to Offender Value: XR

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Version 2020.1 Page 40 of 121

FBI Error Description

CA Modified Error

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Additional CA Values NIBRS Value

40 = Victim was Ex-boyfriend The additional CA values will be sent

41 = Victim was Ex-girlfriend to the FBI as XR = Victim was Ex-

Relationship (Ex-boyfriend/ex-

girlfriend).

3) NIBRS Dropped Value: XR = Victim was Ex-Relationship (Ex-boyfriend/ex-

girlfriend).

The value ‘XR = Victim was Ex-Relationship (Ex-boyfriend/ex-girlfriend)’

should not be reported for the Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.15 Additional CA Values for Relationship of Victim to Offender Value: XS

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

42 = Victim was Ex-husband The additional CA values will be sent

43 = Victim was Ex-wife to the FBI as XS = Victim was Ex-

spouse.

3) NIBRS Dropped Value: XS= Victim was Ex-spouse.

The value ‘XS = Victim was Ex-spouse’ should not be reported for the

Relationship of Victim to Offender.

4) Impact to FBI NIBRS Validations: None

3.10.16 Additional CA Value for Relationship of Victim to Offender Value: EE

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

44 = Victim was Ex-employee The additional CA value will be sent to

the FBI as EE = Victim was Employee.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.10.17 Additional CA Value for Relationship of Victim to Offender Value: ER

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

Version 2020.1 Page 41 of 121

Additional CA Values

NIBRS Value

40 = Victim was Ex-boyfriend41 = Victim was Ex-girlfriend

The additional CA values will be sentto the FBI as XR = Victim was Ex-Relationship (Ex-boyfriend/ex-girlfriend).

Additional CA Values

NIBRS Value

42 = Victim was Ex-husband43 = Victim was Ex-wife

The additional CA values will be sentto the FBI as XS = Victim was Ex-spouse.

Additional CA Value

NIBRS Value

44 = Victim was Ex-employee

The additional CA value will be sent tothe FBI as EE = Victim was Employee.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

2) Additional CA Value:

Additional CA Value NIBRS Value

45 = Victim was Ex-employer The additional CA value will be sent to

the FBI as ER = Victim was Employer.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.10.18 Additional CA Values for Relationship of Victim to Offender Value: OK

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

48 = Victim was Foster Parent T h e a d d it i o n a l C A values will be sent to

49 = Victim was Foster Sibling t h e F B I a s O K = V ic t i m was Otherwise

50 = Victim was Foster Child K n o w n .

51 = Victim was Student

52 = Victim was Teacher

53 = Victim was Client

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.10.19 Additional CA Value for Relationship of Victim to Offender Value: RU

1) Format Change: 2-Character Alphabetic to 2-Character Alphanumeric

2) Additional CA Values:

Additional CA Value NIBRS Value

54 = Victim was Gang Member The additional CA value will be sent to

the FBI as RU = Relationship Unknown.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

Version 2020.1 Page 42 of 121

Additional CA Value

NIBRS Value

45 = Victim was Ex-employer

The additional CA value will be sent tothe FBI as ER = Victim was Employer.

Additional CA Values

NIBRS Value

48 = Victim was Foster Parent49 = Victim was Foster Sibling50 = Victim was Foster Child51 = Victim was Student52 = Victim was Teacher53 = Victim was Client

T h e a d d it i o n a l C A values will be sent tot h e F B I a s O K = V ic t i m was OtherwiseK n o w n .

Additional CA Value

NIBRS Value

54 = Victim was Gang Member

The additional CA value will be sent tothe FBI as RU = Relationship Unknown.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

Error # 472 Modified Error # 472C

Error Message: Modified Error Message:

WHEN OFFENDER WHEN OFFENDER AGE/SEX/RACE

AGE/SEX/RACE ARE ARE UNKNOWN, RELATIONSHIP

UNKNOWN, RELATIONSHIP MUST BE “RU” = UNKNOWN or “54” =

MUST BE “RU” = UNKNOWN

GANG MEMBER

Description:

Modified Description:

If Data Element 37 (Age of

If Data Element 37 (Age of Offender) is

Offender) is 00 = Unknown,

00 = Unknown, Data Element 38 (Sex

Data Element 38 (Sex of

of Offender) is U = Unknown or 1 =

Offender) is U = Unknown, and

Non-Binary or 2 = Transgender-

Data Element 39 (Race of

Presents Female (Born Male) or 3 =

Offender) is U = Unknown, then

Transgender- Presents Male (Born

Data Element 35 (Relationship

Female), and Data Element 39 (Race of

of Victim to Offender) must be

Offender) is U = Unknown or S =

RU = Relationship Unknown.

Other, then Data Element 35

(Relationship of Victim to Offender)

must be RU = Relationship Unknown

or 54 = Victim was Gang Member.

3.11 Data Element 38 (Sex of Offender)

3.11.1 Additional CA Values for Sex of Offender Value: U

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

1 = Non-Binary The additional CA values will be sent to

2 = Transgender-Presents the FBI as U = Unknown.

Female (Born Male)

3 = Transgender-Presents Male

(Born Female

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 472 Modified Error # 472C

Error Message: Modified Error Message:

WHEN OFFENDER WHEN OFFENDER AGE/SEX/RACE

AGE/SEX/RACE ARE ARE UNKNOWN, RELATIONSHIP

Version 2020.1 Page 43 of 121

FBI Error Description

CA Modified Error

Error # 472Error Message:WHEN OFFENDERAGE/SEX/RACE AREUNKNOWN, RELATIONSHIPMUST BE “RU” = UNKNOWNDescription:If Data Element 37 (Age ofOffender) is 00 = Unknown,Data Element 38 (Sex ofOffender) is U = Unknown, andData Element 39 (Race ofOffender) is U = Unknown, thenData Element 35 (Relationshipof Victim to Offender) must beRU = Relationship Unknown.

Modified Error # 472CModified Error Message:WHEN OFFENDER AGE/SEX/RACEARE UNKNOWN, RELATIONSHIPMUST BE “RU” = UNKNOWN or “54” =GANG MEMBERModified Description:If Data Element 37 (Age of Offender) is00 = Unknown, Data Element 38 (Sexof Offender) is U = Unknown or 1 =Non-Binary or 2 = Transgender-Presents Female (Born Male) or 3 =Transgender- Presents Male (BornFemale), and Data Element 39 (Race ofOffender) is U = Unknown or S =Other, then Data Element 35(Relationship of Victim to Offender)must be RU = Relationship Unknownor 54 = Victim was Gang Member.

Additional CA Values

NIBRS Value

1 = Non-Binary2 = Transgender-PresentsFemale (Born Male)3 = Transgender-Presents Male(Born Female

The additional CA values will be sent tothe FBI as U = Unknown.

FBI Error Description

CA Modified Error

Error # 472Error Message:WHEN OFFENDERAGE/SEX/RACE ARE

Modified Error # 472CModified Error Message:WHEN OFFENDER AGE/SEX/RACEARE UNKNOWN, RELATIONSHIP

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

UNKNOWN, RELATIONSHIP MUST BE “RU” = UNKNOWN or “54” =

MUST BE “RU” = UNKNOWN GANG MEMBER

Description: Modified Description:

If Data Element 37 (Age of If Data Element 37 (Age of Offender) is

Offender) is 00 = Unknown, 00 = Unknown, Data Element 38 (Sex

Data Element 38 (Sex of of Offender) is U = Unknown or 1 =

Offender) is U = Unknown, and Non-Binary or 2 = Transgender-

Data Element 39 (Race of Presents Female (Born Male) or 3 =

Offender) is U = Unknown, then Transgender- Presents Male (Born

Data Element 35 (Relationship Female), and Data Element 39 (Race of

of Victim to Offender) must be Offender) is U = Unknown or S = Other,

RU = Relationship Unknown. then Data Element 35 (Relationship of

Victim to Offender) must be RU =

Relationship Unknown or 54 = Victim

was Gang Member.

3.12 Data Element 39 (Race of Offender)

3.12.1 Additional CA Value for Race of Offender Value: W

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

1 = Hispanic The additional CA value will be sent to

the FBI as W = White.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.12.2 Additional CA Values for Race of Offender Value: A

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

2 = Chinese The additional CA values will be sent to

3 = Cambodian the FBI as A = Asian.

4 = Filipino

5 = Japanese

6 = Korean

7 = Laotian

Version 2020.1 Page 44 of 121

FBI Error Description

CA Modified Error

UNKNOWN, RELATIONSHIPMUST BE “RU” = UNKNOWNDescription:If Data Element 37 (Age ofOffender) is 00 = Unknown,Data Element 38 (Sex ofOffender) is U = Unknown, andData Element 39 (Race ofOffender) is U = Unknown, thenData Element 35 (Relationshipof Victim to Offender) must beRU = Relationship Unknown.

MUST BE “RU” = UNKNOWN or “54” =GANG MEMBERModified Description:If Data Element 37 (Age of Offender) is00 = Unknown, Data Element 38 (Sexof Offender) is U = Unknown or 1 =Non-Binary or 2 = Transgender-Presents Female (Born Male) or 3 =Transgender- Presents Male (BornFemale), and Data Element 39 (Race ofOffender) is U = Unknown or S = Other,then Data Element 35 (Relationship ofVictim to Offender) must be RU =Relationship Unknown or 54 = Victimwas Gang Member.

Additional CA Value

NIBRS Value

1 = Hispanic

The additional CA value will be sent tothe FBI as W = White.

Additional CA Values

NIBRS Value

2 = Chinese3 = Cambodian4 = Filipino5 = Japanese6 = Korean7 = Laotian

The additional CA values will be sent tothe FBI as A = Asian.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

8 = Vietnamese

9 = Asian Indian

E = Other Asian

3) NIBRS Dropped Value: A = Asian.

The value ‘A = Asian’ should not be reported for the Race of the Offender.

4) Impact to FBI NIBRS Validations: None

3.12.3 Additional CA Values for Race of Offender Value: P

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

X = Native Hawaiian The additional CA values will be sent to

Y = Pacific Islander the FBI as P = Native Hawaiian or Other

Z = Samoan Pacific Islander.

V = Guamanian

3) NIBRS Dropped Value: P = Native Hawaiian or Other Pacific Islander.

The value ‘P = Native Hawaiian or Other Pacific Islander’ should not be

reported for the Race of Offender.

4) Impact to FBI NIBRS Validations: None

3.12.4 Additional CA Value for Race of Offender Value: U

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Value:

Additional CA Value NIBRS Value

S = Other The additional CA value will be sent to

the FBI as U = Unknown.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations:

FBI Error Description CA Modified Error

Error # 472 Modified Error # 472C

Error Message: Modified Error Message:

WHEN OFFENDER WHEN OFFENDER AGE/SEX/RACE

AGE/SEX/RACE ARE ARE UNKNOWN, RELATIONSHIP

Version 2020.1 Page 45 of 121

8 = Vietnamese9 = Asian IndianE = Other Asian

Additional CA Values

NIBRS Value

X = Native HawaiianY = Pacific IslanderZ = SamoanV = Guamanian

The additional CA values will be sent tothe FBI as P = Native Hawaiian or OtherPacific Islander.

Additional CA Value

NIBRS Value

S = Other

The additional CA value will be sent tothe FBI as U = Unknown.

FBI Error Description

CA Modified Error

Error # 472Error Message:WHEN OFFENDERAGE/SEX/RACE ARE

Modified Error # 472CModified Error Message:WHEN OFFENDER AGE/SEX/RACEARE UNKNOWN, RELATIONSHIP

CA DOJ CIBRS Repository Flat File Technical Specifications Document

FBI Error Description CA Modified Error

UNKNOWN, RELATIONSHIP MUST BE “RU” = UNKNOWN or “54” =

MUST BE RU=UNKNOWN GANG MEMBER

Description: Modified Description:

If Data Element 37 (Age of If Data Element 37 (Age of Offender) is

Offender) is 00 = Unknown, 00 = Unknown, Data Element 38 (Sex

Data Element 38 (Sex of of Offender) is U = Unknown or 1 =

Offender) is U = Unknown, and Non--Binary or 2 = Transgender-

Data Element 39 (Race of Presents Female (Born Male) or 3 =

Offender) is U = Unknown, then Transgender- Presents Male (Born

Data Element 35 (Relationship Female), and Data Element 39 (Race of

of Victim to Offender) must be Offender) is U = Unknown or S = Other,

RU = Relationship Unknown. then Data Element 35 (Relationship of

Victim to Offender) must be RU =

Relationship Unknown or 54 = Victim

was Gang Member.

3.13 Data Element 48 (Sex of Arrestee)

3.13.1 Additional CA Values for Sex of Arrestee Value: Not Applicable

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

1 = Non-Binary Not Applicable

2 = Transgender-Presents

Female (Born Male)

3 = Transgender-Presents Male

(Born Female)

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

Note: Arrestee records with Sex of Arrestee as 1 = Non-Binary or 2 =

Transgender-Presents Female (Born Male) or 3 = Transgender-Presents

Male (Born Female) will not be extracted to the FBI.

3.14 Data Element 49 (Race of Arrestee)

3.14.1 Additional CA Value for Race of Arrestee Value: W

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

Version 2020.1 Page 46 of 121

FBI Error Description

CA Modified Error

UNKNOWN, RELATIONSHIPMUST BE RU=UNKNOWNDescription:If Data Element 37 (Age ofOffender) is 00 = Unknown,Data Element 38 (Sex ofOffender) is U = Unknown, andData Element 39 (Race ofOffender) is U = Unknown, thenData Element 35 (Relationshipof Victim to Offender) must beRU = Relationship Unknown.

MUST BE “RU” = UNKNOWN or “54” =GANG MEMBERModified Description:If Data Element 37 (Age of Offender) is00 = Unknown, Data Element 38 (Sexof Offender) is U = Unknown or 1 =Non--Binary or 2 = Transgender-Presents Female (Born Male) or 3 =Transgender- Presents Male (BornFemale), and Data Element 39 (Race ofOffender) is U = Unknown or S = Other,then Data Element 35 (Relationship ofVictim to Offender) must be RU =Relationship Unknown or 54 = Victimwas Gang Member.

Additional CA Values

NIBRS Value

1 = Non-Binary2 = Transgender-PresentsFemale (Born Male)3 = Transgender-Presents Male(Born Female)

Not Applicable

CA DOJ CIBRS Repository Flat File Technical Specifications Document

2) Additional CA Value:

Additional CA Value NIBRS Value

1 = Hispanic The additional CA value will be sent to

the FBI as W = White.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.14.2 Additional CA Values for Race of Arrestee Value: A

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

2 = Chinese The additional CA values will be sent to

3 = Cambodian the FBI as A = Asian.

4 = Filipino

5 = Japanese

6 = Korean

7 = Laotian

8 = Vietnamese

9 = Asian Indian

E = Other Asian

3) NIBRS Dropped Value: A = Asian.

The value ‘A = Asian’ should not be reported for the Race of the Arrestee.

4) Impact to FBI NIBRS Validations: None

3.14.3 Additional CA Values for Race of Arrestee Value: P

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

X = Native Hawaiian The additional CA values will be sent to

Y = Pacific Islander the FBI as P = Native Hawaiian or Other

Z = Samoan Pacific Islander.

V = Guamanian

3) NIBRS Dropped Value: P = Native Hawaiian or Other Pacific Islander.

The value ‘P = Native Hawaiian or Other Pacific Islander’ should not be

reported for the Race of Arrestee.

Version 2020.1 Page 47 of 121

Additional CA Value

NIBRS Value

1 = Hispanic

The additional CA value will be sent tothe FBI as W = White.

Additional CA Values

NIBRS Value

2 = Chinese3 = Cambodian4 = Filipino5 = Japanese6 = Korean7 = Laotian8 = Vietnamese9 = Asian IndianE = Other Asian

The additional CA values will be sent tothe FBI as A = Asian.

Additional CA Values

NIBRS Value

X = Native HawaiianY = Pacific IslanderZ = SamoanV = Guamanian

The additional CA values will be sent tothe FBI as P = Native Hawaiian or OtherPacific Islander.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4) Impact to FBI NIBRS Validations: None

3.14.4 Additional CA Values for Race of Arrestee Value: U

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

S = Other The additional CA value will be sent to

the FBI as U = Unknown.

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.15 Data Element 51 (Resident Status of Arrestee)

3.15.1 Additional CA Values for Resident Status of Arrestee Value: N

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional CA Values:

Additional CA Values NIBRS Value

1 = Resides in County, but not in The additional CA values will be sent

the jurisdiction to the FBI as N = Nonresident.

2 = Resides in State, but not

jurisdiction

3 = Resides Out-of-State

3) NIBRS Dropped Value: None

4) Impact to FBI NIBRS Validations: None

3.16 Data Element 52 (Disposition of Arrestee Under 18)

3.16.1 Additional CA Values for Disposition of Arrestee Under 18 Value: R

1) Format Change: 1-Character Alphabetic to 1-Character Alphanumeric

2) Additional Values:

Additional CA Values NIBRS Value

1 = Referred to Probation The additional CA values will be sent to

2 = Referred to Other Authority the FBI as R = Referred to Other

Authorities (turned over to the juvenile

Version 2020.1 Page 48 of 121

Additional CA Values

NIBRS Value

S = Other

The additional CA value will be sent tothe FBI as U = Unknown.

Additional CA Values

1 = Resides in County, but not inthe jurisdiction2 = Resides in State, but notjurisdiction3 = Resides Out-of-State

Additional CA Values

NIBRS Value

1 = Referred to Probation2 = Referred to Other Authority

The additional CA values will be sent tothe FBI as R = Referred to OtherAuthorities (turned over to the juvenile

CA DOJ CIBRS Repository Flat File Technical Specifications Document

court, probation department, welfare

agency, other police agency, criminal or

adult court, etc.).

3) NIBRS Dropped Value: R = Referred to Other Authorities (turned over to the

juvenile court, probation department, welfare agency, other police agency,

criminal or adult court, etc.

The value ‘R = Referred to Other Authorities (turned over to the juvenile court,

probation department, welfare agency, other police agency, criminal or adult

court, etc.)’ should not be reported for the Disposition of Arrestee Under 18.

4) Impact to FBI NIBRS Validations: None

Version 2020.1 Page 49 of 121

court, probation department, welfareagency, other police agency, criminal oradult court, etc.).

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4. ADDITIONAL CA DATA ELEMENTS

The additional CA data elements are collected in four new segments. These segments

are Segment 8, Segment 9, Segment B, and Segment A.

4.1 Segment 8 – Incident level Additional Data Elements Layout

Segment 8 (Level 8) allows for the reporting of additional CA data elements within the

incident level. The additional elements collected in this segment are: Zip Code, Anti-

Reproductive Rights Crime (ARRC) Indicator, Identity Theft Indicator, Gang Activity

Indicator, Gang Type, Hate Crime Offensive Act, and CA Offense Code details for the

offenses reported in a Group A Incident Report.

1) Segment 8 (Level 8) can be reported only once for each Group A Incident Report.

2) The segment 8 (Level 8) is mandatory for all the Group A Incident Reports and

should be organized in numerical order. For example, an incident having segments

1, 2, 2, 3, 4, 4, 4, 5, 8 must be written in that order, not as 1, 2, 2, 8, 3, 4, 4, 4, 5

Image 1: Segment 8 Layout

Version 2020.1 Page 50 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4.1.1 Segment 8 (Level 8) Header Data Elements

The Segment 8 (Level 8) header data elements are similar to NIBRS header data

elements

Header Data Element Value

Segment Length 0457

Segment Level 8

Segment Action Type I

Month of Submission Should be the same as in the Administrative

Segment of the Group A Incident Report

Year of Submission Should be the same as in the Administrative

Segment of the Group A Incident Report

City Indicator (Applicable Not to be reported for CA.

only to FBI direct reports) Should be blank.

4.1.2 Segment 8 (Level 8) Data Elements – Format and Validations

Data Element Value

Data Element 1 ORI (NIBRS Data Element).

Should be the same as in the Administrative

Segment of the Group A Incident Report

Data Element 2 Incident Number (NIBRS Data Element)

Should be the same as in the Administrative

Segment of the Group A Incident Report

Data Element C1 Zip Code

Data Element C2 ARRC Indicator

Data Element C3 Identity Theft Indicator

Data Element C4 Gang Activity Indicator

Data Element C5 Gang Type

Data Element C6 to C10 Buffer

Data Element C11 UCR Offense Code

Data Element C12 Hate Crime Offensive Act

Data Element C13 to C20 Buffer

Data Element C50 UCR Offense Code for CA Offense Details

Data Element C42 CJIS Code

Data Element C43 CA Code Type

Data Element C44 CA Offense Code Section

Data Element C45 CA Offense Level

1) Data Element 1 (ORI)

Should be the same as in the Administrative Segment of the Group A

Incident Report.

Version 2020.1 Page 51 of 121

Header Data Element

Value

Segment Length

0457

Segment Level

Segment Action Type

Month of Submission

Should be the same as in the AdministrativeSegment of the Group A Incident Report

Year of Submission

Should be the same as in the AdministrativeSegment of the Group A Incident Report

City Indicator (Applicableonly to FBI direct reports)

Not to be reported for CA.Should be blank.

Data Element

Value

Data Element 1

ORI (NIBRS Data Element).Should be the same as in the AdministrativeSegment of the Group A Incident Report

Data Element 2

Incident Number (NIBRS Data Element)Should be the same as in the AdministrativeSegment of the Group A Incident Report

Data Element C1

Zip Code

Data Element C2

ARRC Indicator

Data Element C3

Identity Theft Indicator

Data Element C4

Gang Activity Indicator

Data Element C5

Gang Type

Data Element C6 to C10

Buffer

Data Element C11

UCR Offense Code

Data Element C12

Hate Crime Offensive Act

Data Element C13 to C20

Buffer

Data Element C50

UCR Offense Code for CA Offense Details

Data Element C42

CJIS Code

Data Element C43

CA Code Type

Data Element C44

CA Offense Code Section

Data Element C45

CA Offense Level

CA DOJ CIBRS Repository Flat File Technical Specifications Document

2) Data Element 2 (Incident Number)

Should be the same as in the Administrative Segment of the Group A

Incident Report

3) Data Element C1 (Zip Code)

 Format: 5-Character Numeric

 Positions: 038 to 042

 Occurrence: Once

 Mandatory: Yes

 Values: California zip code values

Note: Reference CA DOJ Zip Code Table

 Edits: See below

Error Code Error Message Error Description

CA820 ZIP CODE IS Data Element C1

MANDATORY (Zip Code) - The

referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA821 ZIP CODE IS NOT Data Element C1

VALID (Zip Code) - The

referenced data

element must contain

a valid data value

when it is entered;

blank is permissible

on non-mandatory

fields.

4) Data Element C2 (ARRC Indicator)

 Format: 1-Character Alphabetic

 Position: 043

 Occurrence: Once

 Mandatory: Yes

 Values: Y = Yes

N = No

 Edits: See below

Version 2020.1 Page 52 of 121

Error Code

Error Message

Error Description

CA820

ZIP CODE ISMANDATORY

Data Element C1(Zip Code) - Thereferenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA821

ZIP CODE IS NOTVALID

Data Element C1(Zip Code) - Thereferenced dataelement must containa valid data valuewhen it is entered;blank is permissibleon non-mandatoryfields.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA822 ARRC INDICATOR Data Element C2

IS MANDATORY (ARRC Indicator) -

The referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA823 ARRC INDICATOR Data Element C2

IS NOT VALID (ARRC Indicator) -

The referenced data

element must contain

a valid data value

when it is entered;

blank is permissible

on non-mandatory

fields.

5) Data Element C3 (Identity Theft Indicator)

 Format: 1-Character Alphabetic

 Position: 044

 Occurrence: Once

 Mandatory: Yes

 Values: Y = Yes

N = No

 Edits: See below

Error Code Error Message Error Description

CA824 IDENTITY THEFT Data Element C3

INDICATOR IS (Identity Theft

MANDATORY Indicator) - The

referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

Version 2020.1 Page 53 of 121

Error Code

Error Message

Error Description

CA822

ARRC INDICATORIS MANDATORY

Data Element C2(ARRC Indicator) -The referenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA823

ARRC INDICATORIS NOT VALID

Data Element C2(ARRC Indicator) -The referenced dataelement must containa valid data valuewhen it is entered;blank is permissibleon non-mandatoryfields.

Error Code

Error Message

Error Description

CA824

IDENTITY THEFTINDICATOR ISMANDATORY

Data Element C3(Identity TheftIndicator) - Thereferenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data that

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

must be entered into

a conditionally

mandatory field.

CA825 IDENTITY THEFT Data Element C3

INDICATOR IS NOT (Identity Theft

VALID Indicator) - The

referenced data

element must contain

a valid data value

when it is entered;

blank is permissible

on non-mandatory

fields.

6) Data Element C4 (Gang Activity Indicator)

 Format: 1-Character Alphabetic

 Position: 045

 Occurrence: Once

 Mandatory: Yes

 Values: Y = Yes

N = No

 Edits: See below

Error Code Error Message Error Description

CA826 GANG ACTIVITY Data Element C4

INDICATOR IS (Gang Activity

MANDATORY Indicator) - The

referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA827 GANG ACTIVITY Data Element C4

INDICATOR IS NOT (Gang Activity

VALID Indicator) - The

referenced data

element must contain

a valid data value

when it is entered;

Version 2020.1 Page 54 of 121

Error Code

Error Message

Error Description

must be entered intoa conditionallymandatory field.

CA825

IDENTITY THEFTINDICATOR IS NOTVALID

Data Element C3(Identity TheftIndicator) - Thereferenced dataelement must containa valid data valuewhen it is entered;blank is permissibleon non-mandatoryfields.

Error Code

Error Message

Error Description

CA826

GANG ACTIVITYINDICATOR ISMANDATORY

Data Element C4(Gang ActivityIndicator) - Thereferenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA827

GANG ACTIVITYINDICATOR IS NOTVALID

Data Element C4(Gang ActivityIndicator) - Thereferenced dataelement must containa valid data valuewhen it is entered;

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

blank is permissible

on non-mandatory

fields.

CA828 GANG ACTIVITY For Data Element C4

INDICATOR (Gang Activity

SHOULD BE ‘Y’ Indicator) the value

should be ‘Y’ when

NIBRS Data Element

12 (Type Criminal

Activity/Gang

Information) is ‘J’ or

‘G’.

7) Data Element C5 (Gang Type):

 Format: 2-Character Numeric

 Positions: 046 - 047

 Occurrence: Once

 Mandatory: Conditional

Note: Gang Type is mandatory when Data Element

C4 (Gang Activity Indicator) is ‘Y’; Blanks are

acceptable otherwise.

 Values: 01 = Prison Gang/Security Threat Group

02 = Street Gang

03 = Outlaw Motorcycle Gangs

04 = Organized Crime

05 = Terrorist/Subversive Groups

06 = Juvenile Gang

07 = Other

08 = Unknown

 Edits: See below

Error Code Error Message Error Description

CA829 GANG TYPE IS Data Element C5

MANDATORY (Gang Type) is

WHEN GANG conditionally

ACTIVITY mandatory when

INDICATOR IS ‘Y’ Data Element C4

(Gang Activity

Indicator) is ‘Y’

CA830 GANG TYPE IS Data Element C5

NOT VALID (Gang Type) - The

referenced data

element must

contain a valid data

value when it is

Version 2020.1 Page 55 of 121

Error Code

Error Message

Error Description

blank is permissibleon non-mandatoryfields.

CA828

GANG ACTIVITYINDICATORSHOULD BE ‘Y’

For Data Element C4(Gang ActivityIndicator) the valueshould be ‘Y’ whenNIBRS Data Element12 (Type CriminalActivity/GangInformation) is ‘J’ or‘G’.

Error Code

Error Message

Error DescriptionData Element C5(Gang Type) isconditionallymandatory whenData Element C4(Gang ActivityIndicator) is ‘Y’Data Element C5(Gang Type) - Thereferenced dataelement mustcontain a valid datavalue when it is

CA829

GANG TYPE ISMANDATORYWHEN GANGACTIVITYINDICATOR IS ‘Y’

CA830

GANG TYPE ISNOT VALID

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

entered; blank is

permissible on non-

mandatory fields.

CA831 GANG TYPE CAN Data Element C5

BE REPORTED (Gang Type) can be

ONLY WHEN GANG reported only when

ACTIVITY Data Element C4

INDICATOR IS ‘Y’ (Gang Activity

Indicator) is ‘Y’

8) Data Element C11 (UCR Offense Code)

 Format: 3-Character Alphanumeric

 Positions: 048 to 050 – UCR Offense Code – 1 (Combination of

UCR Offense Code and Hate Crime Offensive Act can occur up to

10 times)

053 to 055 – UCR Offense Code - 2

058 to 060 – UCR Offense Code - 3

063 to 065 – UCR Offense Code - 4

068 to 070 – UCR Offense Code - 5

073 to 075 – UCR Offense Code - 6

078 to 080 – UCR Offense Code - 7

083 to 085 – UCR Offense Code - 8

088 to 090 – UCR Offense Code - 9

093 to 095 – UCR Offense Code - 10

 Occurrence 10 Times

 Mandatory: Conditional

Note: UCR Offense Code is mandatory when Data

Element 6 (UCR Offense Code) is reported with Data

Element 8A (Bias Motivation) other than 88 = None;

Blanks are acceptable otherwise.

 Values: NIBRS Group A Incident Report Offense Codes

 Edits: See below

Error Code Error Message Error Description

CA832 UCR OFFENSE Data Element C11

CODE IS (UCR Offense

CONDITIONALLY Code) is

MANDATORY conditionally

WHEN OFFENSES mandatory when

REPORTED WITH NIBRS Data

BIAS Element 6 (UCR

Offense Code) is

reported with Data

Element 8A (Bias

Version 2020.1 Page 56 of 121

Error Code

Error Message

Error Description

entered; blank ispermissible on non-mandatory fields.

CA831

GANG TYPE CANBE REPORTEDONLY WHEN GANGACTIVITYINDICATOR IS ‘Y’

Data Element C5(Gang Type) can bereported only whenData Element C4(Gang ActivityIndicator) is ‘Y’

Error Code

Error Message

Error Description

CA832

UCR OFFENSECODE ISCONDITIONALLYMANDATORYWHEN OFFENSESREPORTED WITHBIAS

Data Element C11(UCR OffenseCode) isconditionallymandatory whenNIBRS DataElement 6 (UCROffense Code) isreported with DataElement 8A (Bias

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Motivation) other

than 88 = None

CA833 UCR OFFENSE Data Element C11

CODE SHOULD BE (UCR Offense

ONE OF THE Code) is

OFFENSES IN conditionally

OFFENSE mandatory and if

SEGMENT reported:

a) It must be the

same code as one

of the offense(s)

listed in the Offense

Segment

b) It can contain

multiple data

values. When more

than one code is

entered, none can

be duplicate codes

CA834 UCR OFFENSE Data Element C11

CODE HAS (UCR Offense

DUPLICATE CODE Code) is

conditionally

mandatory and if

reported:

a) It must be the

same code as one

of the offense(s)

listed in the Offense

Segment

b) It can contain

multiple data

values. When more

than one code is

entered, none can

be duplicate codes

CA835 UCR OFFENSE Data Element C11

CODE CAN BE (UCR Offense

REPORTED ONLY Code) can be

WHEN OFFENSES reported only when

REPORTED WITH Data Element 6

BIAS (UCR Offense

Code) is reported

with Data Element

8A (Bias Motivation)

other than 88 =

None

Version 2020.1 Page 57 of 121

Error Code

Error Message

Error Description

Motivation) otherthan 88 = None

CA833

UCR OFFENSECODE SHOULD BEONE OF THEOFFENSES INOFFENSESEGMENT

Data Element C11(UCR OffenseCode) isconditionallymandatory and ifreported:a) It must be thesame code as oneof the offense(s)listed in the OffenseSegmentb) It can containmultiple datavalues. When morethan one code isentered, none canbe duplicate codes

CA834

UCR OFFENSECODE HASDUPLICATE CODE

CA835

UCR OFFENSECODE CAN BEREPORTED ONLYWHEN OFFENSESREPORTED WITHBIAS

Data Element C11(UCR OffenseCode) can bereported only whenData Element 6(UCR OffenseCode) is reportedwith Data Element8A (Bias Motivation)other than 88 =None

CA DOJ CIBRS Repository Flat File Technical Specifications Document

9) Data Element C12 (Hate Crime Offensive Act)

 Format: 2-Character Numeric

 Positions: 051 to 052 – Hate Crime Offensive Act – 1

(Combination of UCR Offense Code and Hate Crime Offensive Act

can occur up to 10 times)

056 to 057 – Hate Crime Offensive Act - 2

061 to 062 – Hate Crime Offensive Act - 3

066 to 067 – Hate Crime Offensive Act - 4

071 to 072 – Hate Crime Offensive Act - 5

076 to 077 – Hate Crime Offensive Act - 6

081 to 082 – Hate Crime Offensive Act - 7

086 to 087 – Hate Crime Offensive Act - 8

091 to 092 – Hate Crime Offensive Act – 9

096 to 097 – Hate Crime Offensive Act - 10

 Occurrence: 10 Times

 Mandatory: Conditional

Note: Hate Crime Offensive Act data element is

mandatory when Data Element C11 (UCR Offense

Code) is reported; Blanks are acceptable otherwise.

 Values: 01 = Harassing Communication

02 = Bombing/Explosion

03 = Cross Burning

04 = Damage to Home/Building

05 = Damage to Vehicle

06 = Daubing of Swastika

07 = Disturbing Public Assembly/Meeting

08 = Graffiti

09 = Hanging in Effigy

10 = Rock Throwing

11 = Threatening Communication

12 = Verbal Slurs

13 = Other

14 = Unknown

 Edits: See below

Error Code Error Message Error Description

CA836 HATE CRIME Data Element C12

OFFENSIVE ACT IS (Hate Crime

CONDITIONALLY Offensive Act) is

MANDATORY conditionally

WHEN UCR mandatory when

OFFENSE CODE IS Data Element C11

REPORTED (UCR Offense

Code) is reported

Version 2020.1 Page 58 of 121

Error Code

Error Message

Error Description

CA836

HATE CRIMEOFFENSIVE ACT ISCONDITIONALLYMANDATORYWHEN UCROFFENSE CODE ISREPORTED

Data Element C12(Hate CrimeOffensive Act) isconditionallymandatory whenData Element C11(UCR OffenseCode) is reported

CA DOJ CIBRS Repository Flat File Technical Specifications Document

CA837 HATE CRIME Data Element C12

OFFENSIVE ACT IS (Hate Crime

NOT VALID Offensive Act) - The

referenced data

element must

contain a valid data

value when it is

entered; blank is

permissible on non-

mandatory fields.

CA838 HATE CRIME Data Element C12

OFFENSIVE ACT (Hate Crime

CAN BE Offensive Act) can

REPORTED ONLY be reported only

WHEN UCR when Data Element

OFFENSE CODE IS C11 (UCR Offense

REPORTED Code) is reported

10) Data Element C50 (UCR Offense Code for CA Offense Details)

 Format: 3-Character Alphanumeric

 Positions: 098 to 100 – UCR Offense Code for CA Offense Details

- 1 (Combination of UCR Offense Code for CA Offense Details,

CJIS Code, CA Code Type, CA Offense Code Section, and CA

Offense Level can occur up to 10 times)

134 to 136 – UCR Offense Code for CA Offense Details - 2

170 to 172 – UCR Offense Code for CA Offense Details - 3

206 to 208 – UCR Offense Code for CA Offense Details - 4

242 to 244 – UCR Offense Code for CA Offense Details - 5

278 to 280 – UCR Offense Code for CA Offense Details - 6

314 to 316 – UCR Offense Code for CA Offense Details - 7

350 to 352 – UCR Offense Code for CA Offense Details - 8

386 to 388 – UCR Offense Code for CA Offense Details - 9

422 to 424 – UCR Offense Code for CA Offense Details - 10

 Occurrence: 10 Times

 Mandatory: Yes

 Values: NIBRS Group A Incident Report Offense Codes

 Edits: See below

Error Code Error Message Error Description

CA839 UCR OFFENSE Data Element C50

CODE FOR CA (UCR Offense Code

OFFENSE DETAILS for CA Offense

IS MANDATORY Details) is

mandatory. It should

be reported for all

the offenses in the

Offense Segment.

Version 2020.1 Page 59 of 121

CA837

HATE CRIMEOFFENSIVE ACT ISNOT VALID

Data Element C12(Hate CrimeOffensive Act) - Thereferenced dataelement mustcontain a valid datavalue when it isentered; blank ispermissible on non-mandatory fields.

CA838

HATE CRIMEOFFENSIVE ACTCAN BEREPORTED ONLYWHEN UCROFFENSE CODE ISREPORTED

Data Element C12(Hate CrimeOffensive Act) canbe reported onlywhen Data ElementC11 (UCR OffenseCode) is reported

Error Code

Error Message

Error Description

CA839

UCR OFFENSECODE FOR CAOFFENSE DETAILSIS MANDATORY

Data Element C50(UCR Offense Codefor CA OffenseDetails) ismandatory. It shouldbe reported for allthe offenses in theOffense Segment.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA840 UCR OFFENSE Data Element C50

CODE FOR CA (UCR Offense Code

OFFENSE DETAILS for CA Offense

SHOULD BE ONE Details) is

OF THE OFFENSES mandatory and

IN OFFENSE a) It must be the

SEGMENT same code as one

of the offense(s)

listed in the Offense

Segment

b) It can contain

multiple data

values. When more

than one code is

entered, none can

be duplicate codes

CA841 UCR OFFENSE Data Element C50

CODE FOR CA (UCR Offense Code

OFFENSE DETAILS for CA Offense

HAS DUPLICATE Details) is

CODE mandatory and

a) It must be the

same code as one

of the offense(s)

listed in the Offense

Segment

b) It can contain

multiple data

values. When more

than one code is

entered, none can

be duplicate codes

CA842 MAPPING OF UCR The mapping of

OFFENSE CODE Data Element C50

AND CA OFFENSE (UCR Offense Code

DETAILS IS for CA Offense

INVALID Details) and Data

Element C42

through C45 (CJIS

Code, CA Code

Type, CA Offense

Code Section, CA

Offense Level) is

invalid.

11) Data Element C42 (CJIS Code)

 Format: 5-Character Numeric

Version 2020.1 Page 60 of 121

Error Code

Error Message

Error Description

CA840

UCR OFFENSECODE FOR CAOFFENSE DETAILSSHOULD BE ONEOF THE OFFENSESIN OFFENSESEGMENT

Data Element C50(UCR Offense Codefor CA OffenseDetails) ismandatory anda) It must be thesame code as oneof the offense(s)listed in the OffenseSegmentb) It can containmultiple datavalues. When morethan one code isentered, none canbe duplicate codes

CA841

UCR OFFENSECODE FOR CAOFFENSE DETAILSHAS DUPLICATECODE

CA842

MAPPING OF UCROFFENSE CODEAND CA OFFENSEDETAILS ISINVALID

The mapping ofData Element C50(UCR Offense Codefor CA OffenseDetails) and DataElement C42through C45 (CJISCode, CA CodeType, CA OffenseCode Section, CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 Positions: 101 to 105 – CJIS Code - 1 (Combination of UCR

Offense Code for CA Offense Details, CJIS Code, CA Code Type,

CA Offense Code Section, and CA Offense Level can occur up to

10 times)

137 to 141 – CJIS Code - 2

173 to 177 – CJIS Code - 3

209 to 213 – CJIS Code - 4

245 to 249 – CJIS Code - 5

281 to 285 – CJIS Code - 6

317 to 321 – CJIS Code - 7

353 to 357 – CJIS Code - 8

389 to 393 – CJIS Code - 9

425 to 429 – CJIS Code - 10

 Occurrence: 10 Times

 Mandatory: Yes

 Values: CA CJIS Codes

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CA843 CJIS CODE IS Data Element C42

MANDATORY (CJIS Code) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA844 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

Version 2020.1 Page 61 of 121

Error Code

Error Message

Error Description

CA843

CJIS CODE ISMANDATORY

Data Element C42(CJIS Code) - Thereferenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA844

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

12) Data Element C43 (CA Code Type)

 Format: 2-Character Alphanumeric

 Positions: 106 to 107 – CA Code Type - 1 (Combination of UCR

Offense Code for CA Offense Details, CJIS Code, CA Code Type,

CA Offense Code Section, and CA Offense Level can occur up to

10 times)

142 to 143 – CA Code Type - 2

178 to 179 – CA Code Type - 3

214 to 215 – CA Code Type - 4

250 to 251 – CA Code Type - 5

286 to 287 – CA Code Type - 6

322 to 323 – CA Code Type - 7

358 to 359 – CA Code Type - 8

394 to 395 – CA Code Type - 9

430 to 431 – CA Code Type - 10

 Occurrence: 10 Times

 Mandatory: Yes

 Values: CA Code Type values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CA845 CA CODE TYPE IS Data Element C43

MANDATORY (CA Code Type) - The

referenced data

element in an Incident

must contain data

when the referenced

data element is

mandatory or when

the conditions are met

for data that must be

entered into a

conditionally

mandatory field.

CA844 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

Version 2020.1 Page 62 of 121

Error Code

Error Message

Error Description

CA845

CA CODE TYPE ISMANDATORY

Data Element C43(CA Code Type) - Thereferenced dataelement in an Incidentmust contain datawhen the referenceddata element ismandatory or whenthe conditions are metfor data that must beentered into aconditionallymandatory field.

CA844

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

13) Data Element C44 (CA Offense Code Section)

 Format: 25-Character Alphanumeric

 Positions: 108 to 132 – CA Offense Code Section - 1 (Combination

of UCR Offense Code for CA Offense Details, CJIS Code, CA Code

Type, CA Offense Code Section, and CA Offense Level can occur

up to 10 times)

144 to 168 – CA Offense Code Section - 2

180 to 204 – CA Offense Code Section - 3

216 to 240 – CA Offense Code Section - 4

252 to 276 – CA Offense Code Section - 5

288 to 312 – CA Offense Code Section - 6

324 to 348 – CA Offense Code Section - 7

360 to 384 – CA Offense Code Section - 8

396 to 420 – CA Offense Code Section - 9

432 to 456 – CA Offense Code Section - 10

 Occurrence: 10 Times

 Mandatory: Yes

 Values: CA Offense Code Section values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CA846 CA OFFENSE Data Element C44

CODE SECTION IS (CA Offense Code

MANDATORY Section) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA844 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

Version 2020.1 Page 63 of 121

Error Code

Error Message

Error Description

CA846

CA OFFENSECODE SECTION ISMANDATORY

Data Element C44(CA Offense CodeSection) - Thereferenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA844

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Page 63 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

14) Data Element C45 (CA Offense Level)

 Format: 1-Character Alphabetic

 Position: 133 – CA Offense Level - 1 (Combination of UCR Offense

Code for CA Offense Details, CJIS Code, CA Code Type, CA

Offense Code Section, and CA Offense Level can occur up to 10

times)

169 – CA Offense Level - 2

205 – CA Offense Level - 3

241 – CA Offense Level - 4

277 – CA Offense Level - 5

313 – CA Offense Level - 6

349 – CA Offense Level - 7

385 – CA Offense Level - 8

421 – CA Offense Level - 9

457 – CA Offense Level - 10

 Occurrence: 10 Times

 Mandatory: Yes

 Values: S = Status

F = Felony

M = Misdemeanor

 Edits: See below

Error Code Error Message Error Description

CA847 CA OFFENSE Data Element C45

LEVEL IS (CA Offense Level) -

MANDATORY The referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA844 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Version 2020.1 Page 64 of 121

Error Code

Error Message

Error Description

CA847

CA OFFENSELEVEL ISMANDATORY

Data Element C45(CA Offense Level) -The referenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA844

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CA

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Offense Level) is

invalid.

4.1.3 Segment 8 (Level 8) Structure Edits

Error Code Error Message Error Description

058 ALL SEGMENTS IN A Month of Submission

SUBMISSION MUST and Year of

HAVE SAME MONTH Submission must

AND YEAR OF contain the same data

SUBMISSION values for each

segment in a NIBRS

submission. The first

segment processed

will be compared with

all other segments to

check for this

condition.

CA802 SEGMENT LEVELS Segment Levels in a

ARE OUT OF Group A Incident

NUMERICAL ORDER Report must be

FOR THIS GROUP A organized in numerical

INCIDENT REPORT order. For example, an

incident having

segments 1, 2, 2, 3, 4,

4, 4, 5, 8 must be

written in that order,

not as 1, 2, 2, 5, 3, 8,

4, 4, 4.

CA803 SEGMENT 8 HAS A Segment Length for

CONFLICTING Segment 8 (Level 8)

LENGTH must be 0457

characters. Segment 8

(Level 8) should be

right filled with spaces

for remaining

characters after (UCR

Offense Code and

Hate Crime Offensive

Act) series.

CA804 SEGMENT ACTION Segment Action Type

TYPE SHOULD BE ‘I’ for Segment 8 (Level

FOR SEGMENT 8 8) in Group A Incident

Report should be 'I'.

Version 2020.1 Page 65 of 121

Error Code

Error Message

Error Description

Offense Level) isinvalid.

Error Code

Error Message

Error Description

058

ALL SEGMENTS IN ASUBMISSION MUSTHAVE SAME MONTHAND YEAR OFSUBMISSION

Month of Submissionand Year ofSubmission mustcontain the same datavalues for eachsegment in a NIBRSsubmission. The firstsegment processedwill be compared withall other segments tocheck for thiscondition.

CA802

SEGMENT LEVELSARE OUT OFNUMERICAL ORDERFOR THIS GROUP AINCIDENT REPORT

Segment Levels in aGroup A IncidentReport must beorganized in numericalorder. For example, anincident havingsegments 1, 2, 2, 3, 4,4, 4, 5, 8 must bewritten in that order,not as 1, 2, 2, 5, 3, 8,4, 4, 4.

CA803

SEGMENT 8 HAS ACONFLICTINGLENGTH

Segment Length forSegment 8 (Level 8)must be 0457characters. Segment 8(Level 8) should beright filled with spacesfor remainingcharacters after (UCROffense Code andHate Crime OffensiveAct) series.

CA804

SEGMENT ACTIONTYPE SHOULD BE ‘I’FOR SEGMENT 8

Segment Action Typefor Segment 8 (Level8) in Group A IncidentReport should be 'I'.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA805 CITY INDICATOR City indicator field for

FIELD IN SEGMENT 8 agencies in CA should

SHOULD BE BLANK be blank in Group A

Incident Report

Segment 8 (Level 8).

City Indicator is a code

assigned by the FBI to

cities that submit

directly to the FBI

because their UCR

program does not

participate in NIBRS.

CA806 ORI IN SEGMENT 8 ORI in Segment 8

SHOULD BE SAME AS (Level 8) must contain

IN ADMINISTRATIVE the same data as in

SEGMENT the Administrative

Segment in a Group A

Incident Report.

CA807 INCIDENT NUMBER IN Incident Number in

SEGMENT 8 SHOULD Segment 8 (Level 8)

BE SAME AS IN must contain the same

ADMINISTRATIVE data as in the

SEGMENT Administrative

Segment in a Group A

Incident Report.

CA808 CANNOT HAVE MORE Segment 8 (Level 8)

THAN ONE SEGMENT line can be submitted

8 (Level 8) LINE IN A only once for each

GROUP A INCIDENT Group A Incident

Report

4.2 Segment 9 – Victim Segment additional data elements layout

Segment 9 (Level 9) allows for the reporting of additional CA data elements in the Victim

Segment. The additional elements collected in this segment are: Senior Citizen Indicator,

Victim by Association Indicator, Victim by Association Type, Victim by Association

Relationship, and Homicide Victim Name (first, middle, and last).

1) Segment 9 (Level 9) is mandatory for:

a) Victim Types of: I = Individual and L = Law Enforcement Officer in Group

A Incident Reports.

b) The victim types displayed below connected to offenses with Bias

Motivations other than 88 = None

 B = Business

 F = Financial Institution

 G = Government

Version 2020.1 Page 66 of 121

Error Code

Error Message

Error Description

CA805

CITY INDICATORFIELD IN SEGMENT 8SHOULD BE BLANK

City indicator field foragencies in CA shouldbe blank in Group AIncident ReportSegment 8 (Level 8).City Indicator is a codeassigned by the FBI tocities that submitdirectly to the FBIbecause their UCRprogram does notparticipate in NIBRS.

CA806

ORI IN SEGMENT 8SHOULD BE SAME ASIN ADMINISTRATIVESEGMENT

ORI in Segment 8(Level 8) must containthe same data as inthe AdministrativeSegment in a Group AIncident Report.

CA807

INCIDENT NUMBER INSEGMENT 8 SHOULDBE SAME AS INADMINISTRATIVESEGMENT

Incident Number inSegment 8 (Level 8)must contain the samedata as in theAdministrativeSegment in a Group AIncident Report.

CA808

CANNOT HAVE MORETHAN ONE SEGMENT8 (Level 8) LINE IN AGROUP A INCIDENT

Segment 8 (Level 8)line can be submittedonly once for eachGroup A IncidentReport

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 O = Other

 R = Religious Organization

2) Segment 9 (Level 9) can be reported only once for each qualified victim.

3) Segment 9 (Level 9) should be organized in numerical order. For example, an

incident having segments 1, 2, 2, 3, 4, 4, 4, 5, 8, 9, 9,9 must be written in that

order, not as 1, 2, 2, 8, 3, 4, 4, 4, 9, 5, 9, 9

Image 2: Segment 9 Layout

Version 2020.1 Page 67 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4.2.1 Segment 9 (Level 9) Header Data Elements

The Segment 9 (Level 9) header data elements are similar to the existing NIBRS

header data elements.

Header Data Element: Value:

Segment Length 0186

Segment Level 9

Segment Action Type I

Month of Submission Should be the same as in the Administrative

Segment of the Group A Incident Report

Year of Submission Should be the same as in the Administrative

Segment of the Group A Incident Report

City Indicator (Applicable Not to be reported for CA.

only to FBI direct reports) Should be blank.

Version 2020.1 Page 68 of 121

Header Data Element:

Value:

Segment Length

0186

Segment Level

Segment Action Type

Month of Submission

Should be the same as in the AdministrativeSegment of the Group A Incident Report

Year of Submission

Should be the same as in the AdministrativeSegment of the Group A Incident Report

City Indicator (Applicableonly to FBI direct reports)

Not to be reported for CA.Should be blank.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4.2.2 Segment 9 (Level 9) Data Elements – Format and Validations

Data Element: Value:

Data Element 1 ORI (NIBRS Data Element)

Should be the same as in the Administrative

Segment of the Group A Incident Report

Data Element 2 Incident Number (NIBRS Data Element)

Should be the same as in the Administrative

Segment of the Group A Incident Report

Data Element 23 Victim Sequence Number (NIBRS Data

Element)

Should be the same as in the corresponding

Victim Segment of the Group A Incident

Report

Data Element C21 Senior Citizen Indicator

Data Element C22 Victim Connected to UCR Offense Code

Data Element C23 Victim by Association Indicator

Data Element C24 Victim by Association Type

Data Element C25 Victim by Association Relation

Data Element C26 to C30 Buffer

Data Element C31 Homicide Victim First Name

Data Element C32 Homicide Victim Middle Name

Data Element C33 Homicide Victim Last Name

Data Element C34 to C40 Buffer

1) Data Element 1 (ORI)

(NIBRS Data Element) – Should be the same as in the Administrative

Segment of the Group A Incident Report

2) Data Element 2 (Incident Number)

(NIBRS Data Element) – Should be the same as in the Administrative

Segment of the Group A Incident Report

3) Data Element 23 (Victim Sequence Number)

(NIBRS Data Element) – Should be the same as in the corresponding

Victim Segment of the Group A Incident Report

Version 2020.1 Page 69 of 121

Data Element:

Value:

Data Element 1

ORI (NIBRS Data Element)Should be the same as in the AdministrativeSegment of the Group A Incident Report

Data Element 2

Incident Number (NIBRS Data Element)Should be the same as in the AdministrativeSegment of the Group A Incident Report

Data Element 23

Victim Sequence Number (NIBRS DataElement)Should be the same as in the correspondingVictim Segment of the Group A IncidentReport

Data Element C21

Senior Citizen Indicator

Data Element C22

Victim Connected to UCR Offense Code

Data Element C23

Victim by Association Indicator

Data Element C24

Victim by Association Type

Data Element C25

Victim by Association Relation

Data Element C26 to C30

Buffer

Data Element C31

Homicide Victim First Name

Data Element C32

Homicide Victim Middle Name

Data Element C33

Homicide Victim Last Name

Data Element C34 to C40

Buffer

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4) Data Element C21 (Senior Citizen Indicator)

 Format: 1-Character Alphabetic

 Position: 041

 Occurrence: Once

 Mandatory: Conditional

Note: Senior Citizen Indicator is mandatory when

Data Element 25 (Type of Victim) is: I or L AND when

minimum age or minimum age component is greater

than or equal to 60; Blanks are acceptable otherwise.

 Values: Y = Yes

N = No

 Edits: See below

Error Code Error Message Error Description

CA920 SENIOR CITIZEN Data Element C21

INDICATOR IS (Senior Citizen

MANDATORY Indicator) - The

referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CA921 SENIOR CITIZEN Data Element C21

INDICATOR IS NOT (Senior Citizen

VALID Indicator) - The

referenced data

element must contain

a valid data value

when it is entered;

blank is permissible

on non-mandatory

fields.

CA922 SENIOR CITIZEN For Data Element

INDICATOR MUST C21 (Senior Citizen

BE ‘N’ WHEN MIN Indicator) the value

AGE IS LESS THAN must be ‘N’ when the

60 Min Age (first age

component) of

NIBRS Data Element

26 (Age of Victim) is

less than 60.

Version 2020.1 Page 70 of 121

Error Code

Error Message

Error Description

CA920

SENIOR CITIZENINDICATOR ISMANDATORY

Data Element C21(Senior CitizenIndicator) - Thereferenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CA921

SENIOR CITIZENINDICATOR IS NOTVALID

Data Element C21(Senior CitizenIndicator) - Thereferenced dataelement must containa valid data valuewhen it is entered;blank is permissibleon non-mandatoryfields.

CA922

SENIOR CITIZENINDICATOR MUSTBE ‘N’ WHEN MINAGE IS LESS THAN60

For Data ElementC21 (Senior CitizenIndicator) the valuemust be ‘N’ when theMin Age (first agecomponent) ofNIBRS Data Element26 (Age of Victim) isless than 60.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA923 SENIOR CITIZEN For Data Element

INDICATOR MUST C21 (Senior Citizen

BE ‘Y’ WHEN MIN Indicator) the value

AGE IS GREATER must be ‘Y’ when the

THAN OR EQUAL Min Age (first age

TO 60 component) of

NIBRS Data Element

26 (Age of Victim) is

greater than or equal

to 60.

CA924 SENIOR CITIZEN Data Element C21

INDICATOR CAN BE (Senior Citizen

REPORTED ONLY Indicator) can be

FOR VICTIM TYPES reported only when

I AND L the NIBRS Data

Element 25 (Type of

Victim) is I =

Individual or L = Law

Enforcement Officer.

5) Data Element C22 (Victim connected to UCR Offense Code)

 Format: 3-Character Alphanumeric

 Positions: 042 to 044 – Victim connected to UCR Offense Code –

1 (Combination of Victim connected to UCR Offense Code, Victim

by Association Indicator, Victim by Association Type, and Victim by

Association Relation can occur up to 10 times)

050 to 052 – Victim connected to UCR Offense Code - 2

058 to 060 – Victim connected to UCR Offense Code - 3

066 to 068 – Victim connected to UCR Offense Code - 4

074 to 076 – Victim connected to UCR Offense Code - 5

082 to 084 – Victim connected to UCR Offense Code - 6

090 to 092 – Victim connected to UCR Offense Code - 7

098 to 100 – Victim connected to UCR Offense Code - 8

106 to 108 – Victim connected to UCR Offense Code - 9

114 to 116 – Victim connected to UCR Offense Code - 10

 Occurrence: 10 Times

 Mandatory: Conditional

Note: Victim Connected to UCR Offense Code is

mandatory when NIBRS Data Element 25 (Type of

Victim) value is: B, F, G, I, L, O, R and NIBRS Data

Element 24 (Victim Connected to UCR Offense Code)

is reported with NIBRS Data Element 8A (Bias

Motivation) with a value other than 88=None; Blanks

are acceptable otherwise.

 Values: NIBRS Group A Incident Report Offense Codes

 Edits: See below

Version 2020.1 Page 71 of 121

Error Code

Error Message

Error Description

CA923

SENIOR CITIZENINDICATOR MUSTBE ‘Y’ WHEN MINAGE IS GREATERTHAN OR EQUALTO 60

For Data ElementC21 (Senior CitizenIndicator) the valuemust be ‘Y’ when theMin Age (first agecomponent) ofNIBRS Data Element26 (Age of Victim) isgreater than or equalto 60.

CA924

SENIOR CITIZENINDICATOR CAN BEREPORTED ONLYFOR VICTIM TYPESI AND L

Data Element C21(Senior CitizenIndicator) can bereported only whenthe NIBRS DataElement 25 (Type ofVictim) is I =Individual or L = LawEnforcement Officer.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA925 VICTIM Data Element C22

CONNECTED TO (Victim Connected to

UCR OFFENSE UCR Offense Code)

CODE IS is conditionally

CONDITIONALLY mandatory when

MANDATORY FOR NIBRS Data

VICTIM TYPES B, F, Element 25 (Type of

G, I, L, O, R AND Victim) is B, F, G, I,

VICTIM L, O, R and NIBRS

CONNECTED TO Data Element 24

OFFENSES WITH (Victim Connected to

BIAS UCR Offense Code)

is reported with

NIBRS Data

Element 8A (Bias

Motivation) other

than 88 = None.

CA926 VICTIM Data Element C22

CONNECTED TO (Victim Connected to

UCR OFFENSE UCR Offense Code)

CODE SHOULD BE is conditionally

ONE OF THE mandatory and if

OFFENSES THE reported:

VICTIM IS a) It must be the

CONNECTED TO IN same code as one of

THE VICTIM the offense(s) listed

SEGMENT in NIBRS Data

Element 24 (Victim

Connected to UCR

Offense Code)

b) It can contain

multiple data values.

When more than one

code is entered,

none can be

duplicate codes

CA927 VICTIM Data Element C22

CONNECTED TO (Victim Connected to

UCR OFFENSE UCR Offense Code)

CODE HAS is conditionally

DUPLICATE CODE mandatory and if

reported:

a) It must be the

same code as one of

the offense(s) listed

in NIBRS Data

Element 24 (Victim

Version 2020.1 Page 72 of 121

Error Code

Error Message

Error Description

CA925

VICTIMCONNECTED TOUCR OFFENSECODE ISCONDITIONALLYMANDATORY FORVICTIM TYPES B, F,G, I, L, O, R ANDVICTIMCONNECTED TOOFFENSES WITHBIAS

Data Element C22(Victim Connected toUCR Offense Code)is conditionallymandatory whenNIBRS DataElement 25 (Type ofVictim) is B, F, G, I,L, O, R and NIBRSData Element 24(Victim Connected toUCR Offense Code)is reported withNIBRS DataElement 8A (BiasMotivation) otherthan 88 = None.

CA926

VICTIMCONNECTED TOUCR OFFENSECODE SHOULD BEONE OF THEOFFENSES THEVICTIM ISCONNECTED TO INTHE VICTIMSEGMENT

Data Element C22(Victim Connected toUCR Offense Code)is conditionallymandatory and ifreported:a) It must be thesame code as one ofthe offense(s) listedin NIBRS DataElement 24 (VictimConnected to UCROffense Code)b) It can containmultiple data values.When more than onecode is entered,none can beduplicate codes

CA927

VICTIMCONNECTED TOUCR OFFENSECODE HASDUPLICATE CODE

Data Element C22(Victim Connected toUCR Offense Code)is conditionallymandatory and ifreported:a) It must be thesame code as one ofthe offense(s) listedin NIBRS DataElement 24 (Victim

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Connected to UCR

Offense Code)

b) It can contain

multiple data values.

When more than one

code is entered,

none can be

duplicate codes

CA928 VICTIM Data Element C22

CONNECTED TO (Victim Connected to

UCR CAN BE UCR Offense Code)

REPORTED ONLY can be reported only

WHEN VICTIM when NIBRS Data

TYPE IS B, F, G, I, Element 24 (Victim

L, O, R AND VICTIM Connected to UCR

CONNECTED TO Offense Code) is

OFFENSES WITH reported with NIBRS

BIAS Data Element 8A

(Bias Motivation)

other than 88 =

None and NIBRS

Data Element 25

(Type of Victim) is B,

F, G, I, L, O, R

6) Data Element C23 (Victim by Association Indicator)

 Format: 1-Character Alphabetic

 Positions: 045 – Victim by Association Indicator – 1. (Combination

of Victim connected to UCR Offense Code, Victim by Association

Indicator, Victim by Association Type, and Victim by Association

Relation can occur up to 10 times)

053 – Victim by Association Indicator - 2

061 – Victim by Association Indicator - 3

069 – Victim by Association Indicator - 4

077 – Victim by Association Indicator - 5

085 – Victim by Association Indicator - 6

093 – Victim by Association Indicator - 7

101 – Victim by Association Indicator - 8

109 – Victim by Association Indicator - 9

117 – Victim by Association Indicator - 10

 Occurrence: 10 Times

 Mandatory: Conditional

Note: Victim by Association Indicator is mandatory

when Data Element C22 (Victim Connected to UCR

Offense Code) is reported; Blanks are acceptable

otherwise

Version 2020.1 Page 73 of 121

Error Code

Error Message

Error Description

Connected to UCROffense Code)b) It can containmultiple data values.When more than onecode is entered,none can beduplicate codes

CA928

VICTIMCONNECTED TOUCR CAN BEREPORTED ONLYWHEN VICTIMTYPE IS B, F, G, I,L, O, R AND VICTIMCONNECTED TOOFFENSES WITHBIAS

Data Element C22(Victim Connected toUCR Offense Code)can be reported onlywhen NIBRS DataElement 24 (VictimConnected to UCROffense Code) isreported with NIBRSData Element 8A(Bias Motivation)other than 88 =None and NIBRSData Element 25(Type of Victim) is B,F, G, I, L, O, R

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 Values: Y = Yes

N = No

 Edits: See below

Error Code Error Message Error Description

CA929 VICTIM BY Data Element C23

ASSOCIATION (Victim by

INDICATOR IS Association

CONDITIONALLY Indicator) is

MANDATORY conditionally

WHEN VICTIM mandatory when

CONNECTED TO Data Element C22

UCR OFFENSE (Victim Connected to

CODE IS UCR Offense Code)

REPORTED is reported.

CA930 VICTIM BY Data Element C23

ASSOCIATION (Victim by

INDICATOR IS NOT Association

VALID Indicator) - The

referenced data

element must

contain a valid data

value when it is

entered; blank is

permissible on non-

mandatory fields.

CA931 VICTIM BY Data Element C23

ASSOCIATION (Victim by

INDICATOR CAN Association

BE REPORTED Indicator) can be

ONLY WHEN reported only when

VICTIM Data Element C22

CONNECTED TO (Victim Connected to

UCR OFFENSE UCR Offense Code)

CODE IS is reported.

REPORTED

7) Data Element C24 (Victim by Association Type):

 Format: 2-Character Numeric

 Positions: 046 - 047 – Victim by Association Type – 1.

(Combination of Victim connected to UCR Offense Code, Victim

by Association Indicator, Victim by Association Type, and Victim

by Association Relation can occur up to 10 times)

054 - 055 – Victim by Association Type - 2

062 - 063 – Victim by Association Type - 3

070 - 071 – Victim by Association Type - 4

078 - 079 – Victim by Association Type - 5

Version 2020.1 Page 74 of 121

Error Code

Error Message

Error Description

CA929

VICTIM BYASSOCIATIONINDICATOR ISCONDITIONALLYMANDATORYWHEN VICTIMCONNECTED TOUCR OFFENSECODE ISREPORTED

Data Element C23(Victim byAssociationIndicator) isconditionallymandatory whenData Element C22(Victim Connected toUCR Offense Code)is reported.

CA930

VICTIM BYASSOCIATIONINDICATOR IS NOTVALID

Data Element C23(Victim byAssociationIndicator) - Thereferenced dataelement mustcontain a valid datavalue when it isentered; blank ispermissible on non-mandatory fields.

CA931

VICTIM BYASSOCIATIONINDICATOR CANBE REPORTEDONLY WHENVICTIMCONNECTED TOUCR OFFENSECODE ISREPORTED

Data Element C23(Victim byAssociationIndicator) can bereported only whenData Element C22(Victim Connected toUCR Offense Code)is reported.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

086 - 087 – Victim by Association Type - 6

094 - 095 – Victim by Association Type - 7

102 - 103 – Victim by Association Type - 8

110 - 111 – Victim by Association Type - 9

118 - 119 – Victim by Association Type - 10

 Occurrence: 10 Times

 Mandatory: Conditional

Note: Victim by Association Type is mandatory when

Data Element C23 (Victim by Association Indicator)

is reported as ‘Y’; Blanks are acceptable otherwise.

 Values: 01 = Advocacy for

02 = Identified with

03 = On the grounds owned or rented by

04 = Adjacent to

 Edits: See below

Error Code Error Message Error Description

CA932 VICTIM BY Data Element C24

ASSOCIATION (Victim by

TYPE IS Association Type) is

CONDITIONALLY conditionally

MANDATORY mandatory when

WHEN VICTIM BY Data Element C23

ASSOCIATION (Victim by

INDICATOR IS Association

REPORTED AS ‘Y’ Indicator) is reported

as ‘Y’.

CA933 VICTIM BY Data Element C24

ASSOCIATION (Victim by

TYPE IS NOT Association Type) -

VALID The referenced data

element must

contain a valid data

value when it is

entered; blank is

permissible on non-

mandatory fields.

CA934 VICTIM BY Data Element C24

ASSOCIATION (Victim by

TYPE CAN BE Association Type)

REPORTED ONLY can be reported only

WHEN VICTIM BY when Data Element

ASSOCIATION C23 (Victim by

INDICATOR IS Association

REPORTED AS ‘Y’ Indicator) is reported

as ‘Y’.

Version 2020.1 Page 75 of 121

Error Code

Error Message

Error Description

CA932

VICTIM BYASSOCIATIONTYPE ISCONDITIONALLYMANDATORYWHEN VICTIM BYASSOCIATIONINDICATOR ISREPORTED AS ‘Y’

Data Element C24(Victim byAssociation Type) isconditionallymandatory whenData Element C23(Victim byAssociationIndicator) is reportedas ‘Y’.

CA933

VICTIM BYASSOCIATIONTYPE IS NOTVALID

Data Element C24(Victim byAssociation Type) -The referenced dataelement mustcontain a valid datavalue when it isentered; blank ispermissible on non-mandatory fields.

CA934

VICTIM BYASSOCIATIONTYPE CAN BEREPORTED ONLYWHEN VICTIM BYASSOCIATIONINDICATOR ISREPORTED AS ‘Y’

Data Element C24(Victim byAssociation Type)can be reported onlywhen Data ElementC23 (Victim byAssociationIndicator) is reportedas ‘Y’.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

8) Data Element C25 (Victim by Association Relation)

 Format: 2-Character Numeric

 Positions: 048 - 049 – Victim by Association Relation – 1.

(Combination of Victim connected to UCR Offense Code, Victim by

Association Indicator, Victim by Association Type, and Victim by

Association Relation can occur up to 10 times)

056 - 057 – Victim by Association Relation - 2

064 - 065 – Victim by Association Relation - 3

072 - 073 – Victim by Association Relation - 4

080 - 081 – Victim by Association Relation - 5

088 - 089 – Victim by Association Relation - 6

096 - 097 – Victim by Association Relation - 7

104 - 105 – Victim by Association Relation - 8

112 - 113 – Victim by Association Relation - 9

120 - 121 – Victim by Association Relation - 10

 Occurrence: 10 Times

 Mandatory: Conditional

Note: Victim by Association Relation is mandatory

when Data Element C24 (Victim by Association Type)

is reported; Blanks are acceptable otherwise.

 Values: 01 = Community Center

02 = Education Facility

03 = Family

04 = Individual

05 = Office

06 = Meeting Hall

07 = Place of Worship

08 = Private Institution

09 = Public Agency

10 = Library

11 = Other Person

12 = Other Group

13 = Other Entity

 Edits: See below

Error Code Error Message Error Description

CA935 VICTIM BY Data Element C25

ASSOCIATION (Victim by

RELATION IS Association

CONDITIONALLY Relation) is

MANDATORY conditionally

WHEN VICTIM BY mandatory when

ASSOCIATION Data Element C24

TYPE IS (Victim by

REPORTED

Version 2020.1 Page 76 of 121

Error Code

Error Message

Error Description

CA935

VICTIM BYASSOCIATIONRELATION ISCONDITIONALLYMANDATORYWHEN VICTIM BYASSOCIATIONTYPE ISREPORTED

Data Element C25(Victim byAssociationRelation) isconditionallymandatory whenData Element C24(Victim by

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Association Type) is

reported.

CA936 VICTIM BY Data Element C25

ASSOCIATION (Victim by

RELATION IS NOT Association

VALID Relation) - The

referenced data

element must

contain a valid data

value when it is

entered; blank is

permissible on non-

mandatory fields.

CA937 VICTIM BY Data Element C25

ASSOCIATION (Victim by

RELATION CAN BE Association

REPORTED ONLY Relation) can be

WHEN VICTIM BY reported only when

ASSOCIATION Data Element C24

TYPE IS (Victim by

REPORTED Association Type) is

reported.

9) Data Element C31 (Homicide Victim First Name)

 Format: 20-Character String

Note: Can include alpha, numeric, and special characters.

 Positions: 122 - 141

 Occurrence: Once

 Mandatory: Conditional

Note: Homicide Victim First Name is mandatory when the Data

Element 24 (Victim Connected to UCR Offense Code) is: 09A,

09B, or 09C; Blanks are acceptable otherwise.

 Values: The first name of the homicide victim.

 Edits: See below

Error Code Error Message Error Description

CA938 HOMICIDE VICTIM Data Element C31

FIRST NAME (Homicide Victim

SHOULD BE First Name) is

REPORTED WHEN conditionally

VICTIM mandatory when the

CONNECTED TO NIBRS Data

UCR OFFENSE IS Element 24 (Victim

09A or 09B or 09C Connected to UCR

Version 2020.1 Page 77 of 121

Error Code

Error Message

Error Description

Association Type) isreported.

CA936

VICTIM BYASSOCIATIONRELATION IS NOTVALID

Data Element C25(Victim byAssociationRelation) - Thereferenced dataelement mustcontain a valid datavalue when it isentered; blank ispermissible on non-mandatory fields.

CA937

VICTIM BYASSOCIATIONRELATION CAN BEREPORTED ONLYWHEN VICTIM BYASSOCIATIONTYPE ISREPORTED

Data Element C25(Victim byAssociationRelation) can bereported only whenData Element C24(Victim byAssociation Type) isreported.

Error Code

Error Message

Error Description

CA938

HOMICIDE VICTIMFIRST NAMESHOULD BEREPORTED WHENVICTIMCONNECTED TOUCR OFFENSE IS09A or 09B or 09C

Data Element C31(Homicide VictimFirst Name) isconditionallymandatory when theNIBRS DataElement 24 (VictimConnected to UCR

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Offense Code) is

09A or 09B or 09C.

CA939 HOMICIDE VICTIM Data Element C31

FIRST NAME IS (Homicide Victim

NOT VALID First Name) - The

referenced data

element must

contain a valid data

value when it is

entered; blank is

permissible on non-

mandatory fields.

The First Name

should be a

minimum of 2-

Characters and up to

20-Characters.

CA940 HOMICIDE VICTIM Data Element C31

FIRST NAME CAN (Homicide Victim

BE REPORTED First Name) - The

ONLY WHEN referenced data

VICTIM element can be

CONNECTED TO reported only when

UCR OFFENSE IS the NIBRS Data

09A or 09B or 09C Element 24 (Victim

Connected to UCR

Offense Code) is

09A or 09B or 09C.

10) Data Element C32 (Homicide Victim Middle Name)

 Format: 20-Character String

Note: Can include alpha, numeric, and special characters.

 Positions: 142 - 161

 Occurrence: Once

 Mandatory: Optional

 Values: The middle name of the homicide victim.

 Edits: See below

Error Code Error Message Error Description

CA941 HOMICIDE VICTIM Data Element C32

MIDDLE NAME CAN (Homicide Victim

BE REPORTED Middle Name) is

ONLY WHEN optional and can be

Version 2020.1 Page 78 of 121

Error Code

Error Message

Error Description

Offense Code) is09A or 09B or 09C.

CA939

HOMICIDE VICTIMFIRST NAME ISNOT VALID

Data Element C31(Homicide VictimFirst Name) - Thereferenced dataelement mustcontain a valid datavalue when it isentered; blank ispermissible on non-mandatory fields.The First Nameshould be aminimum of 2-Characters and up to20-Characters.

CA940

HOMICIDE VICTIMFIRST NAME CANBE REPORTEDONLY WHENVICTIMCONNECTED TOUCR OFFENSE IS09A or 09B or 09C

Data Element C31(Homicide VictimFirst Name) - Thereferenced dataelement can bereported only whenthe NIBRS DataElement 24 (VictimConnected to UCROffense Code) is09A or 09B or 09C.

Error Code

Error Message

Error Description

CA941

HOMICIDE VICTIMMIDDLE NAME CANBE REPORTEDONLY WHEN

Data Element C32(Homicide VictimMiddle Name) isoptional and can be

CA DOJ CIBRS Repository Flat File Technical Specifications Document

HOMICIDE VICTIM reported only when

FIRST NAME IS the Data Element

REPORTED. C31 (Homicide

Victim First Name) is

reported.

11) Data Element C33 (Homicide Victim Last Name)

 Format: 25-Character String

Note: Can include alpha, numeric, and special characters.

 Positions: 162 - 186

 Occurrence: Once

 Mandatory: Conditional

Note: Homicide Victim Last Name is mandatory when Data

Element 24 (Victim Connected to UCR Offense Code) is: 09A,

09B, or 09C; Blanks are acceptable otherwise.

 Values: The last name of the homicide victim.

 Edits: See below

Error Code Error Message Error Description

CA942 HOMICIDE VICTIM Data Element C33

LAST NAME (Homicide Victim

SHOULD BE Last Name) is

REPORTED WHEN conditionally

VICTIM mandatory when the

CONNECTED TO NIBRS Data Element

UCR OFFENSE IS 24 (Victim

09A or 09B or 09C Connected to UCR

Offense Code) is

09A or 09B or 09C.

CA943 HOMICIDE VICTIM Data Element C33

LAST NAME IS NOT (Homicide Victim

VALID Last Name) - The

referenced data

element must contain

a valid data value

when it is entered;

blank is permissible

on non-mandatory

fields. The Last

Name should be a

minimum of 2-

Characters and up to

25-Characters.

CA944 HOMICIDE VICTIM Data Element C33

LAST NAME CAN (Homicide Victim

BE REPORTED Last Name) - The

ONLY WHEN referenced data

VICTIM element can be

Version 2020.1 Page 79 of 121

HOMICIDE VICTIMFIRST NAME ISREPORTED.

reported only whenthe Data ElementC31 (HomicideVictim First Name) isreported.

Error Code

Error Message

Error Description

CA942

HOMICIDE VICTIMLAST NAMESHOULD BEREPORTED WHENVICTIMCONNECTED TOUCR OFFENSE IS09A or 09B or 09C

Data Element C33(Homicide VictimLast Name) isconditionallymandatory when theNIBRS Data Element24 (VictimConnected to UCROffense Code) is09A or 09B or 09C.

CA943

HOMICIDE VICTIMLAST NAME IS NOTVALID

Data Element C33(Homicide VictimLast Name) - Thereferenced dataelement must containa valid data valuewhen it is entered;blank is permissibleon non-mandatoryfields. The LastName should be aminimum of 2-Characters and up to25-Characters.

CA944

HOMICIDE VICTIMLAST NAME CANBE REPORTEDONLY WHENVICTIM

Data Element C33(Homicide VictimLast Name) - Thereferenced dataelement can be

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CONNECTED TO reported only when

UCR OFFENSE IS the NIBRS Data

09A or 09B or 09C Element 24 (Victim

Connected to UCR

Offense Code) is

09A or 09B or 09C.

4.2.3 Segment 9 (Level 9) Structure Edits

Error Code Error Message Error Description

058 ALL SEGMENTS IN A Month of Submission

SUBMISSION MUST and Year of Submission

HAVE SAME MONTH must contain the same

AND YEAR OF

data values for each

SUBMISSION

segment in a NIBRS

submission. The first

segment processed will

be compared with all

other segments to check

for this condition.

CA901 SEGMENT 9 (LEVEL 9) Segment 9 (Level 9) can

CANNOT BE be reported only

REPORTED FOR THE 1. For Victim Types in

VICTIM

Group A Incident

Reports with values

of I = Individual and

L = Law

Enforcement Officer

Victims

2. For the below victim

types connected to

Offenses with Bias

Motivations other

than 88 = None

 B = Business

 F = Financial

Institution

 G = Government

 O = Other

 R = Religious

Organization

Version 2020.1 Page 80 of 121

Error Code

Error Message

Error Description

CONNECTED TOUCR OFFENSE IS09A or 09B or 09C

reported only whenthe NIBRS DataElement 24 (VictimConnected to UCROffense Code) is09A or 09B or 09C.

Error Code

Error Message

Error Description

058

ALL SEGMENTS IN ASUBMISSION MUSTHAVE SAME MONTHAND YEAR OFSUBMISSION

Month of Submissionand Year of Submissionmust contain the samedata values for eachsegment in a NIBRSsubmission. The firstsegment processed willbe compared with allother segments to checkfor this condition.

CA901

SEGMENT 9 (LEVEL 9)CANNOT BEREPORTED FOR THEVICTIM

Segment 9 (Level 9) canbe reported only1. For Victim Types inGroup A IncidentReports with valuesof I = Individual andL = LawEnforcement OfficerVictims2. For the below victimtypes connected toOffenses with BiasMotivations otherthan 88 = None B = Business F = FinancialInstitution G = Government O = Other R = ReligiousOrganization

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA902 SEGMENT 9 SHOULD Segment 9 (Level 9) is

EXIST FOR ALL THE mandatory when:

APPLICABLE VICTIMS 1. For I = Individual

and L = Law

Enforcement Officer

Victims in Group A

Incident Reports.

2. For the below victim

types connected to

Offenses with Bias

Motivations other

than 88 = None

 B = Business

 F = Financial

Institution

 G = Government

 O = Other

 R = Religious

Organization

CA903 SEGMENT LEVELS Segment Levels in a

ARE OUT OF Group A Incident Report

NUMERICAL ORDER must be organized in

FOR THIS GROUP A numerical order. For

INCIDENT REPORT example, an incident

having segments 1, 2, 2,

3, 4, 4, 4, 5, 8, 9, 9 must

be written in that order,

not as 1, 2, 2, 5, 3, 8, 4,

4, 9, 4, 9.

CA904 SEGMENT 9 HAS A Segment Length for

CONFLICTING LENGTH Segment 9 (Level 9)

must be 0186

characters. Segment 9

(Level 9) should be right

filled with spaces for

remaining characters

after Homicide Victim

Last Name.

CA905 SEGMENT ACTION Segment Action Type for

TYPE SHOULD BE ‘I’ Segment 9 (Level 9) in

FOR SEGMENT 9 Group A Incident Report

should be 'I'.

Version 2020.1 Page 81 of 121

Error Code

Error Message

Error Description

CA902

SEGMENT 9 SHOULDEXIST FOR ALL THEAPPLICABLE VICTIMS

Segment 9 (Level 9) ismandatory when:1. For I = Individualand L = LawEnforcement OfficerVictims in Group AIncident Reports.2. For the below victimtypes connected toOffenses with BiasMotivations otherthan 88 = None B = Business F = FinancialInstitution G = Government O = Other R = ReligiousOrganization

CA903

SEGMENT LEVELSARE OUT OFNUMERICAL ORDERFOR THIS GROUP AINCIDENT REPORT

Segment Levels in aGroup A Incident Reportmust be organized innumerical order. Forexample, an incidenthaving segments 1, 2, 2,3, 4, 4, 4, 5, 8, 9, 9 mustbe written in that order,not as 1, 2, 2, 5, 3, 8, 4,4, 9, 4, 9.

CA904

SEGMENT 9 HAS ACONFLICTING LENGTH

Segment Length forSegment 9 (Level 9)must be 0186characters. Segment 9(Level 9) should be rightfilled with spaces forremaining charactersafter Homicide VictimLast Name.

CA905

SEGMENT ACTIONTYPE SHOULD BE ‘I’FOR SEGMENT 9

Segment Action Type forSegment 9 (Level 9) inGroup A Incident Reportshould be 'I'.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CA906 CITY INDICATOR City indicator field for

FIELD IN SEGMENT 9 agencies in CA should

SHOULD BE BLANK be blank in Group A

Incident Report Segment

9 (Level 9). City Indicator

is a code assigned by

the FBI to cities that

submit directly to the FBI

because their UCR

program does not

participate in NIBRS.

CA907 ORI IN SEGMENT 9 ORI in Segment 9 (Level

SHOULD BE SAME AS 9) must contain the

IN ADMINISTRATIVE same data as in the

SEGMENT Administrative Segment

in a Group A incident

Report.

CA908 INCIDENT NUMBER IN Incident Number in

SEGMENT 9 SHOULD Segment 9 (Level 9)

BE SAME AS IN must contain the same

ADMINISTRATIVE data as in the

SEGMENT Administrative Segment

in a Group A incident

Report.

CA909 VICTIM SEQUENCE Victim Sequence

NUMBER IN SEGMENT Number in Segment 9

9 SHOULD BE SAME (Level 9) must contain

AS IN VICTIM the same data as in the

SEGMENT corresponding Victim

Segment in a Group A

Incident Report. It should

be one of the victim

sequence numbers

reported in the Incident.

CA910 CANNOT HAVE MORE Segment 9 (Level 9) line

THAN ONE SEGMENT can be submitted only

9 (Level 9) LINE FOR A once for each victim.

VICTIM

4.3 Segment B – Arrestee Segment Additional Data Elements Layout

Segment B (Level B) allows for the reporting of additional CA data elements in the Arrestee

Segment. The additional elements collected in this segment are: CA Offense Code

information, Arrestee Suspected of Using, and disposition details for adult arrestees (age

18 and over).

Version 2020.1 Page 82 of 121

Error Code

Error Message

Error Description

CA906

CITY INDICATORFIELD IN SEGMENT 9SHOULD BE BLANK

City indicator field foragencies in CA shouldbe blank in Group AIncident Report Segment9 (Level 9). City Indicatoris a code assigned bythe FBI to cities thatsubmit directly to the FBIbecause their UCRprogram does notparticipate in NIBRS.

CA907

ORI IN SEGMENT 9SHOULD BE SAME ASIN ADMINISTRATIVESEGMENT

ORI in Segment 9 (Level9) must contain thesame data as in theAdministrative Segmentin a Group A incidentReport.

CA908

INCIDENT NUMBER INSEGMENT 9 SHOULDBE SAME AS INADMINISTRATIVESEGMENT

Incident Number inSegment 9 (Level 9)must contain the samedata as in theAdministrative Segmentin a Group A incidentReport.

CA909

VICTIM SEQUENCENUMBER IN SEGMENT9 SHOULD BE SAMEAS IN VICTIMSEGMENT

Victim SequenceNumber in Segment 9(Level 9) must containthe same data as in thecorresponding VictimSegment in a Group AIncident Report. It shouldbe one of the victimsequence numbersreported in the Incident.

CA910

CANNOT HAVE MORETHAN ONE SEGMENT9 (Level 9) LINE FOR AVICTIM

Segment 9 (Level 9) linecan be submitted onlyonce for each victim.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

1) Segment B (Level B) is mandatory for all arrestees in Arrestee Segment (Level 6)

of Group A Incident Report.

2) Segment B (Level B) can be reported only once for each arrestee in Arrestee

Segment (Level 6).

3) Segment B (Level B) should be organized in numerical order – after segment 9.

For example, an incident having segments 1, 2, 2, 3, 4, 4, 4, 5, 6, 6, 8, 9, 9, 9, B,

B must be written in that order, not as 1, 2, 2, 8, 3, 4, 4, 4, 9, 5, 6, 9, 6, B, 9, B

Image 3: Segment B Layout

Version 2020.1 Page 83 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4.3.1 Segment B (Level B) Header Data Elements

The Segment B (Level B) header data elements are similar to NIBRS header data

elements.

Header Data Element Value

Segment Length 0091

Segment Level B

Segment Action Type I

Month of Submission Should be the same as in the

Administrative Segment of the Group

A Incident Report

Year of Submission Should be the same as in the

Administrative Segment of the Group

A Incident Report

City Indicator (Applicable only to Not to be reported for CA.

FBI direct reports) Should be blank.

4.3.2 Segment B (Level B) Data Elements – Format and Validations

Data Element Value

Data Element 1 ORI

Data Element 2 Incident Number

Data Element 40 Arrestee Sequence Number (NIBRS

Data Element)

Should be the same as in the

corresponding Arrestee Segment of

the Group A Incident Report

Data Element 41 Arrest Transaction Number (NIBRS

Data Element)

Version 2020.1 Page 84 of 121

Header Data Element

Value

Segment Length

0091

Segment Level

Segment Action Type

Month of Submission

Should be the same as in theAdministrative Segment of the GroupA Incident Report

Year of Submission

Should be the same as in theAdministrative Segment of the GroupA Incident Report

City Indicator (Applicable only toFBI direct reports)

Not to be reported for CA.Should be blank.

Data Element

Value

Data Element 1

ORI

Data Element 2

Incident Number

Data Element 40

Arrestee Sequence Number (NIBRSData Element)Should be the same as in thecorresponding Arrestee Segment ofthe Group A Incident Report

Data Element 41

Arrest Transaction Number (NIBRSData Element)

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Data Element Value

Should be the same as in the

corresponding Arrestee Segment of

the Group A Incident Report

Data Element C41 UCR Arrest Offense Code

Data Element C42 CJIS Code

Data Element C43 CA Code Type

Data Element C44 CA Offense Code Section

Data Element C45 CA Offense Level

Data Element C46 to C50 Buffer

Data Element C51 Arrestee Suspected of Using

Data Element C52 to C60 Buffer

Data Element C61 Disposition of Arrestee 18 and Over

Data Element C62 to C70 Buffer

1) Data Element 1 (ORI)

(NIBRS Data Element) – Should be the same as in the Administrative

Segment of the Group A Incident Report

2) Data Element 2 (Incident Number)

(NIBRS Data Element) – Should be the same as in the Administrative

Segment of the Group A Incident Report

3) Data Element 40 (Arrestee Sequence Number)

(NIBRS Data Element) – Should be the same as in the corresponding

Arrestee Segment of the Group A Incident Report

4) Data Element 41 (Arrest Transaction Number)

Should be the same as in the corresponding Arrestee Segment of the

Group A Incident Report

5) Data Element C41 (UCR Arrest Offense Code)

 Format: 3-Character Alphanumeric

 Positions: 052 to 054

 Occurrence: Once

 Mandatory: Yes

 Values: NIBRS Arrest Offense Codes

 Edits: See below

Version 2020.1 Page 85 of 121

Data Element

Value

Should be the same as in thecorresponding Arrestee Segment ofthe Group A Incident Report

Data Element C41

UCR Arrest Offense Code

Data Element C42

CJIS Code

Data Element C43

CA Code Type

Data Element C44

CA Offense Code Section

Data Element C45

CA Offense Level

Data Element C46 to C50

Buffer

Data Element C51

Arrestee Suspected of Using

Data Element C52 to C60

Buffer

Data Element C61

Disposition of Arrestee 18 and Over

Data Element C62 to C70

Buffer

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAB20 UCR ARREST Data Element C41

OFFENSE CODE IS (UCR Arrest Offense

MANDATORY Code) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAB21 UCR ARREST Data Element C41

OFFENSE CODE IS (UCR Arrest Offense

INVALID Code) should be

same as NIBRS

Data Element 45

(UCR Arrest Offense

Code) of

corresponding

Arrestee Segment

CAB22 MAPPING OF UCR The mapping of Data

ARREST OFFENSE Element C41 (UCR

CODE AND CA Arrest Offense

OFFENSE DETAILS Code) and Data

IS INVALID Element C42

through C45 (CJIS

Code, CA Code

Type, CA Offense

Code Section, CA

Offense Level) is

invalid.

6) Data Element C42 (CJIS Code)

 Format: 5-Character Numeric

 Positions: 055 to 059

 Occurrence: Once

 Mandatory: Yes

 Values: CA CJIS Codes

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Version 2020.1 Page 86 of 121

Error Code

Error Message

Error Description

CAB20

UCR ARRESTOFFENSE CODE ISMANDATORY

Data Element C41(UCR Arrest OffenseCode) - Thereferenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAB21

UCR ARRESTOFFENSE CODE ISINVALID

Data Element C41(UCR Arrest OffenseCode) should besame as NIBRSData Element 45(UCR Arrest OffenseCode) ofcorrespondingArrestee Segment

CAB22

MAPPING OF UCRARREST OFFENSECODE AND CAOFFENSE DETAILSIS INVALID

The mapping of DataElement C41 (UCRArrest OffenseCode) and DataElement C42through C45 (CJISCode, CA CodeType, CA OffenseCode Section, CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAB23 CJIS CODE IS Data Element C42

MANDATORY (CJIS Code) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAB40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

7) Data Element C43 (CA Code Type)

 Format: 2-Character Alphanumeric

 Positions: 060 to 061

 Occurrence: Once

 Mandatory: Yes

 Values: CA Code Type values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CAB24 CA CODE TYPE IS Data Element C43

MANDATORY (CA Code Type) - The

referenced data

element in an Incident

must contain data

when the referenced

data element is

mandatory or when

the conditions are met

for data that must be

Version 2020.1 Page 87 of 121

Error Code

Error Message

Error Description

CAB23

CJIS CODE ISMANDATORY

CAB40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAB24

CA CODE TYPE ISMANDATORY

Data Element C43(CA Code Type) - Thereferenced dataelement in an Incidentmust contain datawhen the referenceddata element ismandatory or whenthe conditions are metfor data that must be

CA DOJ CIBRS Repository Flat File Technical Specifications Document

entered into a

conditionally

mandatory field.

CAB40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

8) Data Element C44 (CA Offense Code Section)

 Format: 25-Character Alphanumeric

 Positions: 062 to 086

 Occurrence: Once

 Mandatory: Yes

 Values: CA Offense Code Section values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CAB25 CA OFFENSE Data Element C44

CODE SECTION IS (CA Offense Code

MANDATORY Section) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAB40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Version 2020.1 Page 88 of 121

entered into aconditionallymandatory field.

CAB40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAB25

CA OFFENSECODE SECTION ISMANDATORY

CAB40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CA

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

9) Data Element C45 (CA Offense Level)

 Format: 1-Character Alphabetic

 Position: 087

 Occurrence: Once

 Mandatory: Yes

 Values: S = Status

F = Felony

M = Misdemeanor

 Edits: See below

Error Code Error Message Error Description

CAB26 CA OFFENSE Data Element C45

LEVEL IS (CA Offense Level) -

MANDATORY The referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAB40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

Version 2020.1 Page 89 of 121

Error Code

Error Message

Error Description

Offense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAB26

CA OFFENSELEVEL ISMANDATORY

CAB40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

10) Data Element C51 (Arrestee Suspected of Using)

 Format: 1-Character Alphabetic

 Positions: 088 to 090

 Occurrence: 3 Times

 Mandatory: Yes

 Values: A = Alcohol

M = Marijuana

O = Other Drugs

N = None (Mutually Exclusive)

Note: When N = None (Mutually Exclusive) is reported, other

values cannot be reported.

 Edits: See below

Error Code Error Message Error Description

CAB30 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING IS of Using) - The

MANDATORY referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAB31 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING IS INVALID of Using) is not

valid. The valid

codes are A =

Alcohol, M =

Marijuana, O =

Other Drugs, N =

None (Mutually

Exclusive).

CAB32 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING HAS of Using) in

Segment B (Level B)

DUPLICATE CODE

can contain multiple

data values. When

more than one code

Version 2020.1 Page 90 of 121

Error Code

Error Message

Error Description

CAB30

ARRESTEESUSPECTED OFUSING ISMANDATORY

Data Element C51(Arrestee Suspectedof Using) - Thereferenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAB31

ARRESTEESUSPECTED OFUSING IS INVALID

Data Element C51(Arrestee Suspectedof Using) is notvalid. The validcodes are A =Alcohol, M =Marijuana, O =Other Drugs, N =None (MutuallyExclusive).

CAB32

ARRESTEESUSPECTED OFUSING HASDUPLICATE CODE

Data Element C51(Arrestee Suspectedof Using) inSegment B (Level B)can contain multipledata values. Whenmore than one code

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

is entered, none can

be duplicate codes

CAB33 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING HAS of Using) in

Segment B (Level B)

MUTUALLY

has Mutually

EXCLUSIVE

Exclusive values.

VALUES

When N = None

(Mutually Exclusive)

is reported, other

values cannot be

reported.

11) Data Element C61 (Disposition of Arrestee 18 and Over)

 Format: 1-Character Alphanumeric

 Positions: 091

 Occurrence: Once

 Mandatory: Conditional

Note: Disposition of Arrestee 18 and Over is mandatory when

the minimum age (first age component) of Data Element 47

(Age of Arrestee) is greater than or equal to 18; Blanks are

acceptable otherwise.

 Values: A = Referred to Other Authority

R = Released

C = Complaint Sought

 Edits: See below

Error Code Error Message Error Description

CAB34 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER IS Arrestee 18 and

CONDITIONALLY Over) is conditionally

MANDATORY mandatory when the

Min Age (first age

component) of

NIBRS Data Element

47 (Age of Arrestee)

is greater than or

equal to 18.

Version 2020.1 Page 91 of 121

Error Code

Error Message

Error Description

is entered, none canbe duplicate codes

CAB33

ARRESTEESUSPECTED OFUSING HASMUTUALLYEXCLUSIVEVALUES

Data Element C51(Arrestee Suspectedof Using) inSegment B (Level B)has MutuallyExclusive values.When N = None(Mutually Exclusive)is reported, othervalues cannot bereported.

Error Code

Error Message

Error Description

CAB34

DISPOSITION OFARRESTEE 18 ANDOVER ISCONDITIONALLYMANDATORY

Data Element C61(Disposition ofArrestee 18 andOver) is conditionallymandatory when theMin Age (first agecomponent) ofNIBRS Data Element47 (Age of Arrestee)is greater than orequal to 18.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

CAB35 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER IS INVALID Arrestee 18 and

Over) is not valid.

The valid values are

A = Referred to

Other Authority, R =

Released, C =

Complaint Sought.

CAB36 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER CANNOT BE Arrestee 18 and

Over) cannot be

REPORTED FOR

reported for Arrestee

ARRESTEE UNDER

when the Min Age

(first age component)

of NIBRS Data

Element 47 (Age of

Arrestee) is less than

18.

4.3.3 Segment B (Level B) Structure Edits

Error Code Error Message Error Description

CAB01 MISSING A Segment B (Level B) is

MANDATORY mandatory for all

SEGMENT B FOR A Arrestees in a Group A

COMPLETE INCIDENT

Incident Report.

CAB03 SEGMENT B HAS A Segment Length for

CONFLICTING LENGTH Segment B (Level B)

must be 0091

characters.

CAB02 SEGMENT LEVELS Segment Levels in a

ARE OUT OF Group A Incident Report

NUMERICAL ORDER must be organized in

FOR THIS GROUP A numerical order. For

INCIDENT REPORT example, an incident

having segments 1, 2, 2,

3, 4, 4, 4, 5, 6, 6, 8, 9, 9,

9, B, B must be written in

that order, not as 1, 2, 2,

8, 3, 4, 4, 4, 9, 5, 6, 9, 6,

B, 9, B.

Version 2020.1 Page 92 of 121

CAB35

DISPOSITION OFARRESTEE 18 ANDOVER IS INVALID

Data Element C61(Disposition ofArrestee 18 andOver) is not valid.The valid values areA = Referred toOther Authority, R =Released, C =Complaint Sought.

CAB36

DISPOSITION OFARRESTEE 18 ANDOVER CANNOT BEREPORTED FORARRESTEE UNDER18

Data Element C61(Disposition ofArrestee 18 andOver) cannot bereported for Arresteewhen the Min Age(first age component)of NIBRS DataElement 47 (Age ofArrestee) is less than18.

Error Code

Error Message

Error Description

CAB01

MISSING AMANDATORYSEGMENT B FOR ACOMPLETE INCIDENT

Segment B (Level B) ismandatory for allArrestees in a Group AIncident Report.

CAB03

SEGMENT B HAS ACONFLICTING LENGTH

Segment Length forSegment B (Level B)must be 0091characters.

CAB02

SEGMENT LEVELSARE OUT OFNUMERICAL ORDERFOR THIS GROUP AINCIDENT REPORT

Segment Levels in aGroup A Incident Reportmust be organized innumerical order. Forexample, an incidenthaving segments 1, 2, 2,3, 4, 4, 4, 5, 6, 6, 8, 9, 9,9, B, B must be written inthat order, not as 1, 2, 2,8, 3, 4, 4, 4, 9, 5, 6, 9, 6,B, 9, B.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

058 ALL SEGMENTS IN A Month of Submission

SUBMISSION MUST and Year of Submission

HAVE SAME MONTH must contain the same

AND YEAR OF data values for each

SUBMISSION segment in a NIBRS

submission. The first

segment processed will

be compared with all

other segments to check

for this condition.

CAB04 SEGMENT ACTION Segment Action Type for

TYPE SHOULD BE ‘I’ Segment B (Level B) in

FOR SEGMENT B Group A Incident Report

should be 'I'.

CAB05 CITY INDICATOR City indicator field for

FIELD IN SEGMENT B agencies in CA should

SHOULD BE BLANK be blank in Group A

Incident Report Segment

B (Level B). City

Indicator is a code

assigned by the FBI to

cities that submit directly

to the FBI because their

UCR program does not

participate in NIBRS.

CAB06 ORI IN SEGMENT B ORI in Segment B (Level

SHOULD BE SAME AS B) must contain the

IN ADMINISTRATIVE same data as in the

SEGMENT Administrative Segment

in a Group A Incident

Report.

CAB07 INCIDENT NUMBER IN Incident Number in

SEGMENT B SHOULD Segment B (Level B)

BE SAME AS IN must contain the same

ADMINISTRATIVE data as in the

SEGMENT Administrative Segment

in a Group A Incident

Report.

CAB08 ARRESTEE Arrestee Sequence

SEQUENCE NUMBER Number in Segment B

IN SEGMENT B (Level B) must contain

SHOULD BE SAME AS the same data as in the

IN ARRESTEE corresponding Arrestee

SEGMENT Segment in a Group A

Incident Report.

CAB09 ARRESTEE Arrestee Transaction

TRANSACTION Number in Segment B

NUMBER IN SEGMENT (Level B) must contain

Version 2020.1 Page 93 of 121

Error Code

Error Message

Error Description

058

ALL SEGMENTS IN ASUBMISSION MUSTHAVE SAME MONTHAND YEAR OFSUBMISSION

Month of Submissionand Year of Submissionmust contain the samedata values for eachsegment in a NIBRSsubmission. The firstsegment processed willbe compared with allother segments to checkfor this condition.

CAB04

SEGMENT ACTIONTYPE SHOULD BE ‘I’FOR SEGMENT B

Segment Action Type forSegment B (Level B) inGroup A Incident Reportshould be 'I'.

CAB05

CITY INDICATORFIELD IN SEGMENT BSHOULD BE BLANK

City indicator field foragencies in CA shouldbe blank in Group AIncident Report SegmentB (Level B). CityIndicator is a codeassigned by the FBI tocities that submit directlyto the FBI because theirUCR program does notparticipate in NIBRS.

CAB06

ORI IN SEGMENT BSHOULD BE SAME ASIN ADMINISTRATIVESEGMENT

ORI in Segment B (LevelB) must contain thesame data as in theAdministrative Segmentin a Group A IncidentReport.

CAB07

INCIDENT NUMBER INSEGMENT B SHOULDBE SAME AS INADMINISTRATIVESEGMENT

Incident Number inSegment B (Level B)must contain the samedata as in theAdministrative Segmentin a Group A IncidentReport.

CAB08

ARRESTEESEQUENCE NUMBERIN SEGMENT BSHOULD BE SAME ASIN ARRESTEESEGMENT

Arrestee SequenceNumber in Segment B(Level B) must containthe same data as in thecorresponding ArresteeSegment in a Group AIncident Report.

CAB09

ARRESTEETRANSACTIONNUMBER IN SEGMENT

Arrestee TransactionNumber in Segment B(Level B) must contain

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

B SHOULD BE SAME the same data as in the

AS IN ARRESTEE corresponding Arrestee

SEGMENT Segment in a Group A

Incident Report.

CAB10 CANNOT HAVE MORE Segment B (Level B) line

THAN ONE SEGMENT can be submitted only

B LINE FOR AN once for each Arrestee

ARRESTEE in Arrestee Segment of

Group A Incident Report.

4.4 Segment A – Group B Arrest Report Segment Additional Data Elements Layout

Segment A (Level A) allows for the reporting of additional CA data elements on the

Group B Arrest Report Segment. The additional elements collected in this segment are:

CA Offense Code information, Arrestee Suspected of Using, and disposition details for

adult arrestees (age 18 and over).

Segment A (Level A) is mandatory for all the Group B Arrest Reports.

1) Segment A (Level A) should be reported only once for each Group B Arrest

Report (Level 7).

2) All Group B Arrest Reports (Segment Level: 7 and Action Type: A) should be

immediately followed by Segment A (Level A).

Example:

Segment Level 7 Line

Segment Level A Line

Segment Level 7 Line

Segment Level A Line

Image 4: Segment A Layout

Version 2020.1 Page 94 of 121

Error Code

Error Message

Error Description

B SHOULD BE SAMEAS IN ARRESTEESEGMENT

the same data as in thecorresponding ArresteeSegment in a Group AIncident Report.

CAB10

CANNOT HAVE MORETHAN ONE SEGMENTB LINE FOR ANARRESTEE

Segment B (Level B) linecan be submitted onlyonce for each Arresteein Arrestee Segment ofGroup A Incident Report.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4.4.1 Segment A (Level A) Header Data Elements

Segment A (Level A) header data elements are similar to existing NIBRS header

data elements.

Header Data Element Value

Segment Length 0079

Segment Level A

Segment Action Type A

Month of Submission Should be the same as in

corresponding Group B Arrest Report

Version 2020.1 Page 95 of 121

Header Data Element

Value

Segment Length

0079

Segment Level

Segment Action Type

Month of Submission

Should be the same as incorresponding Group B Arrest Report

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Year of Submission Should be the same as in

corresponding Group B Arrest Report

City Indicator (Applicable only to Not to be reported for CA.

FBI direct reports) Should be blank.

4.4.2 Segment A (Level A) Data Elements – Format and Validations

Data Element Value

Data Element 1 ORI NIBRS Data Element)

Should be the same as in

corresponding Group B Arrest Report

Data Element 41 Arrest Transaction Number (NIBRS

Data Element)

Should be the same as in the

corresponding Group B Arrest Report

Data Element 40 Arrestee Sequence Number(NIBRS

Data Element)

Should be the same as in the

corresponding Group B Arrest Report

Data Element C41 UCR Arrest Offense Code

Data Element C42 CJIS Code

Data Element C43 CA Code Type

Data Element C44 CA Offense Code Section

Data Element C45 CA Offense Level

Data Element C46 to C50 Buffer

Data Element C51 Arrestee Suspected of Using

Data Element C52 to C60 Buffer

Data Element C61 Disposition of Arrestee 18 and Over

Data Element C62 to C70 Buffer

1) Data Element 1 (ORI)

(NIBRS Data Element) – Should be the same as in the corresponding

Group B Arrest Report

2) Data Element 41 (Arrest Transaction Number)

(NIBRS Data Element) – Should be the same as in the corresponding

Group B Arrest Report

3) Data Element 40 (Arrestee Sequence Number)

(NIBRS Data Element) – Should be the same as in the corresponding

Group B Arrest Report

Version 2020.1 Page 96 of 121

Year of Submission

Should be the same as incorresponding Group B Arrest Report

City Indicator (Applicable only toFBI direct reports)

Not to be reported for CA.Should be blank.

Data Element

Value

Data Element 1

ORI NIBRS Data Element)Should be the same as incorresponding Group B Arrest Report

Data Element 41

Arrest Transaction Number (NIBRSData Element)Should be the same as in thecorresponding Group B Arrest Report

Data Element 40

Arrestee Sequence Number(NIBRSData Element)Should be the same as in thecorresponding Group B Arrest Report

Data Element C41

UCR Arrest Offense Code

Data Element C42

CJIS Code

Data Element C43

CA Code Type

Data Element C44

CA Offense Code Section

Data Element C45

CA Offense Level

Data Element C46 to C50

Buffer

Data Element C51

Arrestee Suspected of Using

Data Element C52 to C60

Buffer

Data Element C61

Disposition of Arrestee 18 and Over

Data Element C62 to C70

Buffer

CA DOJ CIBRS Repository Flat File Technical Specifications Document

4) Data Element C41 (UCR Arrest Offense Code)

 Format: 3-Character Alphanumeric

 Positions: 040 to 042

 Occurrence: Once

 Mandatory: Yes

 Values: NIBRS Group B Arrest Offense Codes

 Edits: See below

Error Code Error Message Error Description

CAA20 UCR ARREST Data Element C41

OFFENSE CODE IS (UCR Arrest Offense

MANDATORY Code) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA21 UCR ARREST Data Element C41

OFFENSE CODE IS (UCR Arrest Offense

INVALID Code) should be

same as NIBRS

Data Element 45

(UCR Arrest Offense

Code) of

corresponding

Arrestee Segment

CAA22 MAPPING OF UCR The mapping of

ARREST OFFENSE Data Element C41

CODE AND CA (UCR Arrest Offense

OFFENSE DETAILS Code) and Data

IS INVALID Element C42

through C45 (CJIS

Code, CA Code

Type, CA Offense

Code Section, CA

Offense Level) is

invalid.

Version 2020.1 Page 97 of 121

Error Code

Error Message

Error Description

CAA20

UCR ARRESTOFFENSE CODE ISMANDATORY

CAA21

UCR ARRESTOFFENSE CODE ISINVALID

Data Element C41(UCR Arrest OffenseCode) should besame as NIBRSData Element 45(UCR Arrest OffenseCode) ofcorrespondingArrestee Segment

CAA22

MAPPING OF UCRARREST OFFENSECODE AND CAOFFENSE DETAILSIS INVALID

The mapping ofData Element C41(UCR Arrest OffenseCode) and DataElement C42through C45 (CJISCode, CA CodeType, CA OffenseCode Section, CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

5) Data Element C42 (CJIS Code)

 Format: 5-Character Numeric

 Positions: 043 to 047

 Occurrence: Once

 Mandatory: Yes

 Values: CA CJIS Codes

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CAA23 CJIS CODE IS Data Element C42

MANDATORY (CJIS Code) - The

referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

6) Data Element C43 (CA Code Type):

 Format: 2-Character Alphanumeric

 Positions: 048 to 049

 Occurrence: Once

 Mandatory: Yes

 Values: CA Code Type values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Version 2020.1 Page 98 of 121

Error Code

Error Message

Error Description

CAA23

CJIS CODE ISMANDATORY

CAA40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAA24 CA CODE TYPE IS Data Element C43

MANDATORY (CA Code Type) -

The referenced data

element in an

Incident must

contain data when

the referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

7) Data Element C44 (CA Offense Code Section)

 Format: 25-Character Alphanumeric

 Positions: 050 to 074

 Occurrence: Once

 Mandatory: Yes

 Values: CA Offense Code Section values

Note: Reference the CA DOJ Offense Code Table.

 Edits: See below

Error Code Error Message Error Description

CAA25 CA OFFENSE Data Element C44

CODE SECTION IS (CA Offense Code

MANDATORY Section) - The

referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

Version 2020.1 Page 99 of 121

Error Code

Error Message

Error Description

CAA24

CA CODE TYPE ISMANDATORY

Data Element C43(CA Code Type) -The referenced dataelement in anIncident mustcontain data whenthe referenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAA40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAA25

CA OFFENSECODE SECTION ISMANDATORY

Data Element C44(CA Offense CodeSection) - Thereferenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or when

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

8) Data Element C45 (CA Offense Level)

 Format: 1-Character Alphabetic

 Position: 075

 Occurrence: Once

 Mandatory: Yes

 Values: S = Status

F = Felony

M = Misdemeanor

 Edits: See below

Error Code Error Message Error Description

CAA26 CA OFFENSE Data Element C45

LEVEL IS (CA Offense Level) -

MANDATORY The referenced data

element in an

Incident must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA40 INVALID CA The combination of

OFFENSE DETAILS Data Element C42

(CJIS Code), Data

Element C43 (CA

Version 2020.1 Page 100 of 121

Error Code

Error Message

Error Description

the conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAA40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CACode Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAA26

CA OFFENSELEVEL ISMANDATORY

Data Element C45(CA Offense Level) -The referenced dataelement in anIncident must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAA40

INVALID CAOFFENSE DETAILS

The combination ofData Element C42(CJIS Code), DataElement C43 (CA

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Code Type), Data

Element C44 (CA

Offense Code

Section), Data

Element C45 (CA

Offense Level) is

invalid.

9) Data Element C51 (Arrestee Suspected of Using)

 Format: 1-Character Alphabetic

 Positions: 076 to 078

 Occurrence: 3 Times

 Mandatory: Yes

 Values: A = Alcohol

M = Marijuana

O = Other Drugs

N = None (Mutually Exclusive)

Note: When N = None (Mutually Exclusive) is reported, other

values cannot be reported.

 Edits: See below

Error Code Error Message Error Description

CAA30 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING IS of Using) - The

MANDATORY referenced data

element must contain

data when the

referenced data

element is

mandatory or when

the conditions are

met for data that

must be entered into

a conditionally

mandatory field.

CAA31 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING IS INVALID of Using). The valid

codes are A =

Alcohol, M =

Marijuana, O = Other

Drugs, N = None

(Mutually Exclusive)

Version 2020.1 Page 101 of 121

Error Code

Error Message

Error Description

Code Type), DataElement C44 (CAOffense CodeSection), DataElement C45 (CAOffense Level) isinvalid.

Error Code

Error Message

Error Description

CAA30

ARRESTEESUSPECTED OFUSING ISMANDATORY

Data Element C51(Arrestee Suspectedof Using) - Thereferenced dataelement must containdata when thereferenced dataelement ismandatory or whenthe conditions aremet for data thatmust be entered intoa conditionallymandatory field.

CAA31

ARRESTEESUSPECTED OFUSING IS INVALID

Data Element C51(Arrestee Suspectedof Using). The validcodes are A =Alcohol, M =Marijuana, O = OtherDrugs, N = None(Mutually Exclusive)

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAA32 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING HAS of Using) can contain

multiple data values.

DUPLICATE CODE

When more than one

code is entered,

none can be

duplicate codes.

CAA33 ARRESTEE Data Element C51

SUSPECTED OF (Arrestee Suspected

USING HAS of Using) has

Mutually Exclusive

MUTUALLY

values. When N =

EXCLUSIVE

None (Mutually

VALUES

Exclusive) is

reported, other

values cannot be

reported.

10) Data Element C61 (Disposition of Arrestee 18 and Over)

 Format: 1-Character Alphanumeric

 Positions: 079

 Occurrence: Once

 Mandatory: Conditional

Note: Disposition of Arrestee 18 and Over is mandatory when

the minimum age (first age component) of Data Element 47

(Age of Arrestee) is greater than or equal to 18; Blanks are

acceptable otherwise.

 Values: A = Referred to Other Authority

R = Released

C = Complaint Sought

 Edits: See below

Error Code Error Message Error Description

CAA34 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER IS Arrestee 18 and

CONDITIONALLY Over) is

MANDATORY conditionally

mandatory when

the Min Age (first

age component)

of NIBRS Data

Element 47 (Age

of Arrestee) is

Version 2020.1 Page 102 of 121

Error Code

Error Message

Error Description

CAA32

ARRESTEESUSPECTED OFUSING HASDUPLICATE CODE

Data Element C51(Arrestee Suspectedof Using) can containmultiple data values.When more than onecode is entered,none can beduplicate codes.

CAA33

ARRESTEESUSPECTED OFUSING HASMUTUALLYEXCLUSIVEVALUES

Data Element C51(Arrestee Suspectedof Using) hasMutually Exclusivevalues. When N =None (MutuallyExclusive) isreported, othervalues cannot bereported.

Error Code

Error Message

Error Description

CAA34

DISPOSITION OFARRESTEE 18 ANDOVER ISCONDITIONALLYMANDATORY

Data Element C61(Disposition ofArrestee 18 andOver) isconditionallymandatory whenthe Min Age (firstage component)of NIBRS DataElement 47 (Ageof Arrestee) is

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

greater than or

equal to 18.

CAA35 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER IS INVALID Arrestee 18 and

Over) is not valid.

The valid values

are A = Referred

to Other Authority,

R = Released, C =

Complaint Sought.

CAA36 DISPOSITION OF Data Element C61

ARRESTEE 18 AND (Disposition of

OVER CANNOT BE Arrestee 18 and

Over) cannot be

REPORTED FOR

reported for

ARRESTEE UNDER

Arrestee when the

Min Age (first age

component) of

NIBRS Data

Element 47 (Age

of Arrestee) is

less than 18.

4.4.3 Segment B (Level B) Structure Edits

Error Code Error Message Error Description

CAA01 MISSING A Segment A (Level A) is

MANDATORY mandatory for all the

SEGMENT A FOR A Group B Arrest Reports

COMPLETE GROUP B

ARREST REPORT

CAA02 SEGMENT LEVELS All Group B Arrest

ARE OUT OF Reports (Segment Level:

NUMERICAL ORDER 7 and Action Type: A)

FOR THIS GROUP B

should be immediately

ARREST REPORT

followed by Segment A

(Level A).

Example:

Segment Level 7 Line

Segment Level A Line

Segment Level 7 Line

Version 2020.1 Page 103 of 121

Error Code

Error Message

Error Description

greater than orequal to 18.

CAA35

DISPOSITION OFARRESTEE 18 ANDOVER IS INVALID

Data Element C61(Disposition ofArrestee 18 andOver) is not valid.The valid valuesare A = Referredto Other Authority,R = Released, C =Complaint Sought.

CAA36

DISPOSITION OFARRESTEE 18 ANDOVER CANNOT BEREPORTED FORARRESTEE UNDER18

Data Element C61(Disposition ofArrestee 18 andOver) cannot bereported forArrestee when theMin Age (first agecomponent) ofNIBRS DataElement 47 (Ageof Arrestee) isless than 18.

Error Code

Error Message

Error Description

CAA01

MISSING AMANDATORYSEGMENT A FOR ACOMPLETE GROUP BARREST REPORT

Segment A (Level A) ismandatory for all theGroup B Arrest Reports

CAA02

SEGMENT LEVELSARE OUT OFNUMERICAL ORDERFOR THIS GROUP BARREST REPORT

All Group B ArrestReports (Segment Level:7 and Action Type: A)should be immediatelyfollowed by Segment A(Level A).Example:Segment Level 7 LineSegment Level A LineSegment Level 7 Line

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

Segment Level A Line

CAA03 SEGMENT A HAS A Segment Length for

CONFLICTING Segment A (Level A) must

LENGTH be 0079 characters.

CAA04 SEGMENT ACTION Segment Action Type for

TYPE SHOULD BE ‘A’ Segment A (Level A) in

FOR SEGMENT A Group B Arrest Report is

‘A’

058 ALL SEGMENTS IN A Month of Submission and

SUBMISSION MUST Year of Submission must

HAVE SAME MONTH contain the same data

AND YEAR OF values for each segment

SUBMISSION in a NIBRS submission.

The first segment

processed will be

compared with all other

segments to check for this

condition.

CAA05 CITY INDICATOR City Indicator is a code

FIELD IN SEGMENT A assigned by the FBI to

SHOULD BE BLANK cities that submit directly

to the FBI because their

UCR program does not

participate in NIBRS. City

indicator field for agencies

in CA should be blank in

Group A Incident Report

Segment A (Level A).

CAA06 ORI IN SEGMENT A ORI in Segment A (Level

SHOULD BE SAME AS A) must contain the same

IN GROUP B ARREST data as in the

REPORT corresponding Group B

Arrest Report.

CAA07 ARRESTEE Arrestee Transaction

TRANSACTION Number in Segment A

NUMBER IN SEGMENT (Level A) must contain the

A SHOULD BE SAME same data as in the

AS IN GROUP B corresponding Group B

ARREST REPORT Arrest Report

CAA08 ARRESTEE Arrestee Sequence

SEQUENCE NUMBER Number in Segment A

IN SEGMENT A (Level A) must contain the

SHOULD BE SAME AS same data as in the

IN GROUP B ARREST corresponding Group B

REPORT Arrest Report.

Version 2020.1 Page 104 of 121

Error Code

Error Message

Error Description

Segment Level A Line

CAA03

SEGMENT A HAS ACONFLICTINGLENGTH

Segment Length forSegment A (Level A) mustbe 0079 characters.

CAA04

SEGMENT ACTIONTYPE SHOULD BE ‘A’FOR SEGMENT A

Segment Action Type forSegment A (Level A) inGroup B Arrest Report is‘A’

058

ALL SEGMENTS IN ASUBMISSION MUSTHAVE SAME MONTHAND YEAR OFSUBMISSION

Month of Submission andYear of Submission mustcontain the same datavalues for each segmentin a NIBRS submission.The first segmentprocessed will becompared with all othersegments to check for thiscondition.

CAA05

CITY INDICATORFIELD IN SEGMENT ASHOULD BE BLANK

City Indicator is a codeassigned by the FBI tocities that submit directlyto the FBI because theirUCR program does notparticipate in NIBRS. Cityindicator field for agenciesin CA should be blank inGroup A Incident ReportSegment A (Level A).

CAA06

ORI IN SEGMENT ASHOULD BE SAME ASIN GROUP B ARRESTREPORT

ORI in Segment A (LevelA) must contain the samedata as in thecorresponding Group BArrest Report.

CAA07

ARRESTEETRANSACTIONNUMBER IN SEGMENTA SHOULD BE SAMEAS IN GROUP BARREST REPORT

Arrestee TransactionNumber in Segment A(Level A) must contain thesame data as in thecorresponding Group BArrest Report

CAA08

ARRESTEESEQUENCE NUMBERIN SEGMENT ASHOULD BE SAME ASIN GROUP B ARRESTREPORT

Arrestee SequenceNumber in Segment A(Level A) must contain thesame data as in thecorresponding Group BArrest Report.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAA09 CANNOT HAVE MORE Segment A (Level A) line

THAN ONE SEGMENT can be submitted only

A LINE FOR A GROUP once for each Group B

B ARREST REPORT Arrest Report.

Version 2020.1 Page 105 of 121

Error Code

Error Message

Error Description

CAA09

CANNOT HAVE MORETHAN ONE SEGMENTA LINE FOR A GROUPB ARREST REPORT

Segment A (Level A) linecan be submitted onlyonce for each Group BArrest Report.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

5. CALIFORNIA DOMESTIC VIOLENCE FORM

LEA’s in California are required to submit a monthly Domestic Violence (DV) Form that

records the details of DV Calls for Assistance in their jurisdiction. This submission is

independent of NIBRS submissions and is mandatory. This section details the layout

and validations of the DV Form.

Image 5: Domestic Violence Form Layout

5.1 Domestic Violence Form Data Elements – Format and Validations

5.1.1 Data Element DV1 (Segment Type)

 Format: 2-Character Alphabetic

 Positions: 001 to 002

Version 2020.1 Page 106 of 121

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 Occurrence: Once

 Mandatory: Yes

 Values: DV

 Edits: See below

Error Code Error Message Error Description

CAD01 SEGMENT TYPE IS Data Element DV1

MANDATORY (Segment Type) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD02 SEGMENT TYPE IS Data Element DV1

REQUIRED TO BE (Segment Type) - The

DV referenced data

element must contain

a valid data value

when it is entered.

The valid value is

‘DV’.

5.1.2 Data Element DV2 (Segment Action Type)

 Format: 1-Character Alphabetic

 Positions: 003

 Occurrence: Once

 Mandatory: Yes

 Values: A = Add/Update

(This will delete the information already on file and add all

the information in this record.)

D = Delete

(This will delete the information already on file.)

 Edits: See below

Error Code Error Message Error Description

CAD03 SEGMENT ACTION Data Element DV2

TYPE IS (Segment Action

MANDATORY Type) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

Version 2020.1 Page 107 of 121

Error Code

Error Message

Error Description

CAD01

SEGMENT TYPE ISMANDATORY

Data Element DV1(Segment Type) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD02

SEGMENT TYPE ISREQUIRED TO BEDV

Data Element DV1(Segment Type) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid value is‘DV’.

Error Code

Error Message

Error Description

CAD03

SEGMENT ACTIONTYPE ISMANDATORY

Data Element DV2(Segment ActionType) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenced

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

data element is

mandatory.

CAD04 SEGMENT ACTION Data Element DV2

TYPE MUST (Segment Action

CONTAIN A VALID Type) - The

VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

‘A’ and ‘D’.

5.1.3 Data Element DV3 (Month of Submission)

 Format: 2-Character Numeric

 Positions: 004 to 005

 Occurrence: Once

 Mandatory: Yes

 Values: 01 = January

02 = February

03 = March

04 = April

05 = May

06 = June

07 = July

08 = August

09 = September

10 = October

11 = November

12 = December

 Edits: See below

Error Code Error Message Error Description

CAD05 MONTH OF Data Element DV3

SUBMISSION IS (Month of

MANDATORY Submission) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

Version 2020.1 Page 108 of 121

Error Code

Error Message

Error Description

data element ismandatory.

CAD04

SEGMENT ACTIONTYPE MUSTCONTAIN A VALIDVALUE

Data Element DV2(Segment ActionType) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values are‘A’ and ‘D’.

Error Code

Error Message

Error DescriptionData Element DV3(Month ofSubmission) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD05

MONTH OFSUBMISSION ISMANDATORY

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD06 MONTH OF Data Element DV3

SUBMISSION MUST (Month of

CONTAIN A VALID Submission) - The

VALUE referenced data

element must contain

a valid data value

when it is entered.

CAD07 MONTH OF Data Element DV3

SUBMISSION AND (Month of

YEAR OF Submission) and Data

SUBMISSION Element DV4 (Year of

CANNOT BE IN Submission) cannot

FUTURE be in the future.

5.1.4 Data Element DV4 (Year of Submission)

 Format: 4-Character Numeric

 Positions: 006 to 009

 Occurrence: Once

 Mandatory: Yes

 Values: 2020 – Current Year

 Edits: See below

Error Code Error Message Error Description

CAD08 YEAR OF Data Element DV4

SUBMISSION IS (Year of Submission)

MANDATORY - The referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD09 YEAR OF Data Element DV4

SUBMISSION MUST (Year of Submission)

CONTAIN A VALID - The referenced data

VALUE element must contain

a valid data value

when it is entered.

CAD07 MONTH OF Data Element DV3

SUBMISSION AND (Month of

YEAR OF Submission) and Data

SUBMISSION Element DV4 (Year of

CANNOT BE IN Submission) cannot

FUTURE be in the future.

Version 2020.1 Page 109 of 121

Error Code

Error Message

Error Description

CAD06

MONTH OFSUBMISSION MUSTCONTAIN A VALIDVALUE

Data Element DV3(Month ofSubmission) - Thereferenced dataelement must containa valid data valuewhen it is entered.

CAD07

MONTH OFSUBMISSION ANDYEAR OFSUBMISSIONCANNOT BE INFUTURE

Data Element DV3(Month ofSubmission) and DataElement DV4 (Year ofSubmission) cannotbe in the future.

Error Code

Error Message

Error Description

CAD08

YEAR OFSUBMISSION ISMANDATORY

Data Element DV4(Year of Submission)- The referenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD09

YEAR OFSUBMISSION MUSTCONTAIN A VALIDVALUE

Data Element DV4(Year of Submission)- The referenced dataelement must containa valid data valuewhen it is entered.

CAD07

MONTH OFSUBMISSION ANDYEAR OFSUBMISSIONCANNOT BE INFUTURE

Data Element DV3(Month ofSubmission) and DataElement DV4 (Year ofSubmission) cannotbe in the future.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

5.1.5 Data Element DV5 (ORI)

 Format: 9-Character Alphanumeric

 Positions: 010 to 018

 Occurrence: Once

 Mandatory: Yes

 Values: Valid 9-Character NCIC ORI

 Edits: See below

Error Code Error Message Error Description

CAD10 ORI IS MANDATORY Data Element DV5

(ORI) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD11 ORI MUST BE A Data Element DV5

VALID NINE- (ORI) - The

CHARACTER NCIC referenced data

ORI element must contain

a valid data value

when it is entered.

CAD12 INACTIVE ORI Data Element DV-5

(ORI) – The

referenced agency is

no longer active in the

CIBRS Repository.

5.1.6 Data Element DV6 (Report Month)

 Format: 2-Character Numeric

 Positions: 019 to 020

 Occurrence: Once

 Mandatory: Yes

 Values: 01 = January

02 = February

03 = March

04 = April

05 = May

06 = June

07 = July

08 = August

09 = September

10 = October

11 = November

12 = December

Version 2020.1 Page 110 of 121

Error Code

Error Message

Error Description

CAD10

ORI IS MANDATORY

Data Element DV5(ORI) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD11

ORI MUST BE AVALID NINE-CHARACTER NCICORI

Data Element DV5(ORI) - Thereferenced dataelement must containa valid data valuewhen it is entered.

CAD12

INACTIVE ORI

Data Element DV-5(ORI) – Thereferenced agency isno longer active in theCIBRS Repository.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 Edits: See below

Error Code Error Message Error Description

CAD13 REPORT MONTH IS Data Element DV6

MANDATORY (Report Month) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD14 REPORT MONTH Data Element DV6

MUST CONTAIN A (Report Month) - The

VALID VALUE referenced data

element must contain

a valid data value

when it is entered.

CAD15 REPORT MONTH Data Element DV6

AND REPORT YEAR (Report Month) and

CANNOT BE IN Data Element DV7

FUTURE (Report Year) cannot

be in the future.

CAD16 REPORT MONTH Data Element DV6

AND REPORT YEAR (Report Month) and

CANNOT BE Data Element DV7

GREATER THAN (Report Year) cannot

MONTH OF be greater than Data

SUBMISSION AND Element DV3 (Month

YEAR OF Of Submission) and

SUBMISSION Data Element DV4

(Year of Submission).

5.1.7 Data Element DV7 (Report Year)

 Format: 4-Character Numeric

 Positions: 021 to 024

 Occurrence: Once

 Mandatory: Yes

 Values: 2020 – Current Year

 Edits: See below

Version 2020.1 Page 111 of 121

Error Code

Error Message

Error Description

CAD13

REPORT MONTH ISMANDATORY

Data Element DV6(Report Month) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD14

REPORT MONTHMUST CONTAIN AVALID VALUE

Data Element DV6(Report Month) - Thereferenced dataelement must containa valid data valuewhen it is entered.

CAD15

REPORT MONTHAND REPORT YEARCANNOT BE INFUTURE

Data Element DV6(Report Month) andData Element DV7(Report Year) cannotbe in the future.

CAD16

REPORT MONTHAND REPORT YEARCANNOT BEGREATER THANMONTH OFSUBMISSION ANDYEAR OFSUBMISSION

Data Element DV6(Report Month) andData Element DV7(Report Year) cannotbe greater than DataElement DV3 (MonthOf Submission) andData Element DV4(Year of Submission).

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD17 REPORT YEAR IS Data Element DV7

MANDATORY (Report Year) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD18 REPORT YEAR Data Element DV7

MUST CONTAIN A (Report Year) - The

VALID VALUE referenced data

element must contain

a valid data value

when it is entered.

CAD15 REPORT MONTH Data Element DV6

AND REPORT YEAR (Report Month) and

CANNOT BE IN Data Element DV7

FUTURE (Report Year) cannot

be in the future.

CAD16 REPORT MONTH Data Element DV6

AND REPORT YEAR (Report Month) and

CANNOT BE Data Element DV7

GREATER THAN (Report Year) cannot

MONTH OF be greater than Data

SUBMISSION AND Element DV3 (Month

YEAR OF Of Submission) and

SUBMISSION Data Element DV4

(Year of Submission).

5.1.8 Data Element DV8 (Zero Report Indicator)

 Format: 1-Character Alphabetic

 Positions: 025

 Occurrence: Once

 Mandatory: Yes

 Values: Y = Yes

N = No

 Edits: See below

Version 2020.1 Page 112 of 121

Error Code

Error Message

Error Description

CAD17

REPORT YEAR ISMANDATORY

Data Element DV7(Report Year) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD18

REPORT YEARMUST CONTAIN AVALID VALUE

Data Element DV7(Report Year) - Thereferenced dataelement must containa valid data valuewhen it is entered.

CAD15

REPORT MONTHAND REPORT YEARCANNOT BE INFUTURE

Data Element DV6(Report Month) andData Element DV7(Report Year) cannotbe in the future.

CAD16

REPORT MONTHAND REPORT YEARCANNOT BEGREATER THANMONTH OFSUBMISSION ANDYEAR OFSUBMISSION

Data Element DV6(Report Month) andData Element DV7(Report Year) cannotbe greater than DataElement DV3 (MonthOf Submission) andData Element DV4(Year of Submission).

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD19 ZERO REPORT Data Element DV8

INDICATOR IS (Zero Report

MANDATORY Indicator) - The

referenced data

element in a

Domestic Violence

submission must

contain data when

the referenced data

element is

mandatory.

CAD20 ZERO REPORT Data Element DV8

INDICATOR MUST (Zero Report

CONTAIN A VALID Indicator) - The

VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

‘Y’ and ‘N’.

CAD21 ZERO REPORT Data Element DV8

CANNOT BE (Zero Report

SUBMITTED Indicator) – A Zero

Report cannot be

submitted when a

Domestic Violence

submission exists for

the Month and Year.

CAD22 ZERO REPORT WITH Data Element DV2

INCORRECT (Segment Action

SEGMENT ACTION Type) should be ‘A’

TYPE when Data Element

DV8 (Zero Report

Indicator) is ‘Y’.

5.1.9 Data Element DV9 (Total Domestic Violence Calls Received and Verified)

 Format: 6-Character Numeric

 Positions: 026 to 031

 Occurrence: Once

 Mandatory: Yes

 Values: 000000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 000030

 Edits: See below

Version 2020.1 Page 113 of 121

Error Code

Error Message

Error Description

CAD19

ZERO REPORTINDICATOR ISMANDATORY

Data Element DV8(Zero ReportIndicator) - Thereferenced dataelement in aDomestic Violencesubmission mustcontain data whenthe referenced dataelement ismandatory.

CAD20

ZERO REPORTINDICATOR MUSTCONTAIN A VALIDVALUE

Data Element DV8(Zero ReportIndicator) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values are‘Y’ and ‘N’.

CAD21

ZERO REPORTCANNOT BESUBMITTED

Data Element DV8(Zero ReportIndicator) – A ZeroReport cannot besubmitted when aDomestic Violencesubmission exists forthe Month and Year.

CAD22

ZERO REPORT WITHINCORRECTSEGMENT ACTIONTYPE

Data Element DV2(Segment ActionType) should be ‘A’when Data ElementDV8 (Zero ReportIndicator) is ‘Y’.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD23 TOTAL DOMESTIC Data Element DV9

VIOLENCE CALLS (Total Domestic

RECEIVED AND Violence Calls

VERIFIED IS Received and

MANDATORY Verified) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD24 TOTAL DOMESTIC Data Element DV9

VIOLENCE CALLS (Total Domestic

RECEIVED AND Violence Calls

VERIFIED MUST Received and

CONTAIN A VALID Verified) - The

VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

from 000000 to

999999.

CAD25 TOTAL DOMESTIC Data Element DV9

VIOLENCE CALLS (Total Domestic

RECEIVED AND Violence Calls

VERIFIED CANNOT Received and

BE GREATER THAN Verified) – The value

ZERO FOR ZERO cannot be greater

REPORTS than Zero for a Zero

Report Submission.

5.1.10 Data Element DV10 (Total Cases in which Weapons were Involved)

 Format: 6-Character Numeric

 Positions: 032 to 037

 Occurrence: Once

 Mandatory: Yes

 Values: 000000-999999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 000030

 Edits: See below

Version 2020.1 Page 114 of 121

Error Code

Error Message

Error Description

CAD23

TOTAL DOMESTICVIOLENCE CALLSRECEIVED ANDVERIFIED ISMANDATORY

Data Element DV9(Total DomesticViolence CallsReceived andVerified) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD24

TOTAL DOMESTICVIOLENCE CALLSRECEIVED ANDVERIFIED MUSTCONTAIN A VALIDVALUE

Data Element DV9(Total DomesticViolence CallsReceived andVerified) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 000000 to999999.

CAD25

TOTAL DOMESTICVIOLENCE CALLSRECEIVED ANDVERIFIED CANNOTBE GREATER THANZERO FOR ZEROREPORTS

Data Element DV9(Total DomesticViolence CallsReceived andVerified) – The valuecannot be greaterthan Zero for a ZeroReport Submission.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD26 TOTAL CASES IN Data Element DV10

WHICH WEAPONS (Total Cases in which

WERE INVOLVED IS Weapons were

MANDATORY Involved) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD27 TOTAL CASES IN Data Element DV10

WHICH WEAPONS (Total Cases in which

WERE INVOLVED Weapons were

MUST CONTAIN A Involved) - The

VALID VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

from 000000 to

999999.

CAD28 TOTAL CASES IN Data Element DV10

WHICH WEAPONS (Total Cases in which

WERE INVOLVED Weapons were

CANNOT BE Involved) – The value

GREATER THAN cannot be greater

ZERO FOR ZERO than Zero for a Zero

REPORTS Report Submission.

CAD29 TOTAL CASES IN Data Element DV10

WHICH WEAPONS (Total Cases in which

WERE INVOLVED IS Weapons were

NOT EQUAL TO Involved) – The value

SUM OF ITS is not equal to the

BREAKDOWNS sum of its

breakdowns (Sum of

Data Elements DV11

to DV14).

5.1.11 Data Element DV11 (Weapons–Firearm)

 Format: 5-Character Numeric

 Positions: 038 to 042

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Version 2020.1 Page 115 of 121

Error Code

Error Message

Error Description

CAD26

TOTAL CASES INWHICH WEAPONSWERE INVOLVED ISMANDATORY

Data Element DV10(Total Cases in whichWeapons wereInvolved) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD27

TOTAL CASES INWHICH WEAPONSWERE INVOLVEDMUST CONTAIN AVALID VALUE

Data Element DV10(Total Cases in whichWeapons wereInvolved) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 000000 to999999.

CAD28

TOTAL CASES INWHICH WEAPONSWERE INVOLVEDCANNOT BEGREATER THANZERO FOR ZEROREPORTS

Data Element DV10(Total Cases in whichWeapons wereInvolved) – The valuecannot be greaterthan Zero for a ZeroReport Submission.

CAD29

TOTAL CASES INWHICH WEAPONSWERE INVOLVED ISNOT EQUAL TOSUM OF ITSBREAKDOWNS

Data Element DV10(Total Cases in whichWeapons wereInvolved) – The valueis not equal to thesum of itsbreakdowns (Sum ofData Elements DV11to DV14).

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Example: 30 should be reported as 00030

 Edits: See below

Error Code Error Message Error Description

CAD30 WEAPONS – Data Element DV11

FIREARM IS (Weapons - Firearm) -

MANDATORY The referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD31 WEAPONS – Data Element DV11

FIREARM MUST (Weapons - Firearm) -

CONTAIN A VALID The referenced data

VALUE element must contain

a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

5.1.12 Data Element DV12 (Weapons-Knife or Cutting Instrument)

 Format: 5-Character Numeric

 Positions: 043 to 047

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 00030

 Edits: See below

Error Code Error Message Error Description

CAD32 WEAPONS – KNIFE Data Element DV12

OR CUTTING (Weapons - Knife or

INSTRUMENT IS Cutting Instrument) -

MANDATORY The referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD33 WEAPONS – KNIFE Data Element DV12

OR CUTTING (Weapons - Knife or

INSTRUMENT MUST Cutting Instrument) -

The referenced data

Version 2020.1 Page 116 of 121

Error Code

Error Message

Error Description

CAD30

WEAPONS –FIREARM ISMANDATORY

Data Element DV11(Weapons - Firearm) -The referenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD31

WEAPONS –FIREARM MUSTCONTAIN A VALIDVALUE

Data Element DV11(Weapons - Firearm) -The referenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

Error Code

Error Message

Error Description

CAD32

WEAPONS – KNIFEOR CUTTINGINSTRUMENT ISMANDATORY

Data Element DV12(Weapons - Knife orCutting Instrument) -The referenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD33

WEAPONS – KNIFEOR CUTTINGINSTRUMENT MUST

Data Element DV12(Weapons - Knife orCutting Instrument) -The referenced data

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CONTAIN A VALID element must contain

VALUE a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

5.1.13 Data Element DV13 (Weapons-Other Dangerous Weapon)

 Format: 5-Character Numeric

 Positions: 048 to 052

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 00030

 Edits: See below

Error Code Error Message Error Description

CAD34 WEAPONS – OTHER Data Element DV13

DANGEROUS (Weapons - Other

WEAPON IS Dangerous Weapon) -

MANDATORY The referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD35 WEAPONS – OTHER Data Element DV13

DANGEROUS (Weapons - Other

WEAPON MUST Dangerous Weapon) -

CONTAIN A VALID The referenced data

VALUE element must contain

a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

5.1.14 Data Element DV14 (Weapons-Personal Weapon [hands, feet, fists, etc.])

 Format: 5-Character Numeric

 Positions: 053 to 057

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 00030

Version 2020.1 Page 117 of 121

Error Code

Error Message

Error Description

CONTAIN A VALIDVALUE

element must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

Error Code

Error Message

Error Description

CAD34

WEAPONS – OTHERDANGEROUSWEAPON ISMANDATORY

Data Element DV13(Weapons - OtherDangerous Weapon) -The referenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD35

WEAPONS – OTHERDANGEROUSWEAPON MUSTCONTAIN A VALIDVALUE

Data Element DV13(Weapons - OtherDangerous Weapon) -The referenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

 Edits: See below

Error Code Error Message Error Description

CAD36 WEAPONS – Data Element DV14

PERSONAL (Weapons - Personal

WEAPON (HANDS, Weapon (hands, feet,

FEET, FISTS, ETC.) fists, etc.)) - The

IS MANDATORY referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD37 WEAPONS – Data Element DV14

PERSONAL (Weapons - Personal

WEAPON (HANDS, Weapon (hands, feet,

FEET, FISTS, ETC.) fists, etc.)) - The

MUST CONTAIN A referenced data

VALID VALUE element must contain

a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

5.1.15 Data Element DV15 (Total Cases involving Strangulation or Suffocation)

 Format: 6-Character Numeric

 Positions: 058 to 063

 Occurrence: Once

 Mandatory: Yes

 Values: 000000-999999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 000030

 Edits: See below

Error Code Error Message Error Description

CAD38 TOTAL CASES Data Element DV15

INVOLVING (Total Cases involving

STRANGULATION Strangulation or

OR SUFFOCATION Suffocation) - The

IS MANDATORY referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

Version 2020.1 Page 118 of 121

Error Code

Error Message

Error Description

CAD36

WEAPONS –PERSONALWEAPON (HANDS,FEET, FISTS, ETC.)IS MANDATORY

Data Element DV14(Weapons - PersonalWeapon (hands, feet,fists, etc.)) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD37

WEAPONS –PERSONALWEAPON (HANDS,FEET, FISTS, ETC.)MUST CONTAIN AVALID VALUE

Data Element DV14(Weapons - PersonalWeapon (hands, feet,fists, etc.)) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

Error Code

Error Message

Error Description

CAD38

TOTAL CASESINVOLVINGSTRANGULATIONOR SUFFOCATIONIS MANDATORY

Data Element DV15(Total Cases involvingStrangulation orSuffocation) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD39 TOTAL CASES Data Element DV15

INVOLVING (Total Cases involving

STRANGULATION Strangulation or

OR SUFFOCATION Suffocation) - The

CONTAIN A VALID referenced data

VALUE element must contain

a valid data value

when it is entered.

The valid values are

from 000000 to

999999.

CAD40 TOTAL CASES Data Element DV15

INVOLVING (Total Cases involving

STRANGULATION Strangulation or

OR SUFFOCATION Suffocation) – The

CANNOT BE value cannot be

GREATER THAN greater than Zero for a

ZERO FOR ZERO Zero Report

REPORTS Submission.

CAD41 TOTAL CASES Data Element DV15

INVOLVING (Total Cases involving

STRANGULATION Strangulation or

OR SUFFOCATION Suffocation) – The

IS GREATER THAN value is greater than

SUM OF ITS the sum of its

BREAKDOWNS. breakdowns (Sum of

Data Elements DV16

and DV17).

5.1.16 Data Element DV16 (Strangulation)

 Format: 5-Character Numeric

 Positions: 064 to 068

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 00030

 Edits: See below

Error Code Error Message Error Description

CAD42 STRANGULATION IS Data Element DV16

MANDATORY (Strangulation) - The

referenced data

element in a Domestic

Violence submission

must contain data

Version 2020.1 Page 119 of 121

Error Code

Error Message

Error Description

CAD39

TOTAL CASESINVOLVINGSTRANGULATIONOR SUFFOCATIONCONTAIN A VALIDVALUE

Data Element DV15(Total Cases involvingStrangulation orSuffocation) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 000000 to999999.

CAD40

TOTAL CASESINVOLVINGSTRANGULATIONOR SUFFOCATIONCANNOT BEGREATER THANZERO FOR ZEROREPORTS

Data Element DV15(Total Cases involvingStrangulation orSuffocation) – Thevalue cannot begreater than Zero for aZero ReportSubmission.

CAD41

TOTAL CASESINVOLVINGSTRANGULATIONOR SUFFOCATIONIS GREATER THANSUM OF ITSBREAKDOWNS.

Data Element DV15(Total Cases involvingStrangulation orSuffocation) – Thevalue is greater thanthe sum of itsbreakdowns (Sum ofData Elements DV16and DV17).

Error Code

Error Message

Error Description

CAD42

STRANGULATION ISMANDATORY

Data Element DV16(Strangulation) - Thereferenced dataelement in a DomesticViolence submissionmust contain data

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

when the referenced

data element is

mandatory.

CAD43 STRANGULATION Data Element DV16

MUST CONTAIN A (Strangulation) - The

VALID VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

CAD44 STRANGULATION Data Element DV16

CANNOT BE (Strangulation) – The

GREATER THAN value cannot be

ZERO FOR ZERO greater than Zero for a

REPORTS Zero Report

Submission.

5.1.17 Data Element DV17 (Suffocation)

 Format: 5-Character Numeric

 Positions: 069 to 073

 Occurrence: Once

 Mandatory: Yes

 Values: 00000-99999

Note: Values should be reported with zero left fill.

Example: 30 should be reported as 00030

 Edits: See below

Error Code Error Message Error Description

CAD45 SUFFOCATION IS Data Element DV17

MANDATORY (Suffocation) - The

referenced data

element in a Domestic

Violence submission

must contain data

when the referenced

data element is

mandatory.

CAD46 SUFFOCATION Data Element DV17

MUST CONTAIN A (Suffocation) - The

VALID VALUE referenced data

element must contain

a valid data value

when it is entered.

The valid values are

from 00000 to 99999.

Version 2020.1 Page 120 of 121

Error Code

Error Message

Error Description

when the referenceddata element ismandatory.

CAD43

STRANGULATIONMUST CONTAIN AVALID VALUE

Data Element DV16(Strangulation) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

CAD44

STRANGULATIONCANNOT BEGREATER THANZERO FOR ZEROREPORTS

Data Element DV16(Strangulation) – Thevalue cannot begreater than Zero for aZero ReportSubmission.

Error Code

Error Message

Error Description

CAD45

SUFFOCATION ISMANDATORY

Data Element DV17(Suffocation) - Thereferenced dataelement in a DomesticViolence submissionmust contain datawhen the referenceddata element ismandatory.

CAD46

SUFFOCATIONMUST CONTAIN AVALID VALUE

Data Element DV17(Suffocation) - Thereferenced dataelement must containa valid data valuewhen it is entered.The valid values arefrom 00000 to 99999.

CA DOJ CIBRS Repository Flat File Technical Specifications Document

Error Code Error Message Error Description

CAD47 SUFFOCATION Data Element DV17

CANNOT BE (Suffocation) – The

GREATER THAN value cannot be

ZERO FOR ZERO greater than Zero for a

REPORTS Zero Report

Submission.

Version 2020.1 Page 121 of 121

Error Code

Error Message

Error Description

CAD47

SUFFOCATIONCANNOT BEGREATER THANZERO FOR ZEROREPORTS

Data Element DV17(Suffocation) – Thevalue cannot begreater than Zero for aZero ReportSubmission.

Source: CIBRS Flat-File Technical Specifications Final v2020.1.docx

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